RFQ - Challenge Course.pdf

Marlborough Public Schools

1 | P a g e

25 UNION STREET

MARLBOROUGH, MA 01752

FINANCE AND OPERATIONS DEPARTMENT

Request for Quotes

MHS Challenge Course

CONTACT INFORMATION

QUESTIONS:

Doug Dias Krista Holmi, MCPPO Director of Finance & Operations Chief Procurement Officer School Department Procurement Office 25 Union Street City Hall -140 Main Street – 3RD Floor Marlborough, MA 01752 Marlborough, MA 01752 508-460-3509 ext. 13810 Direct #508-460-3707 ddias@mps-edu.org kholmi@marlborough-ma.gov

Quotes must be submitted no later than June 9th, 2021 at 10:00 AM EST

1. Background:

The Marlborough Public Schools (the “District”) is accepting quotes for the design and installation of a challenge course at Marlborough High School. The challenge course will comprise of 7 specific high elements described in the full Request for Quotes (RFQ) document. The District will evaluate quotes from qualified professionals to provide parts, equipment, and installation of a challenge course on or near the High School campus, located on 431 Bolton Street, Marlborough, MA 01752. The project is not to exceed a total cost of $49,999. Vendors interested in submitting a quote may request the RFQ document by e-mailing Doug Dias at ddias@mps-edu.org. Quotes are due on June 9th at 10 AM. This procurement is subject to School Committee appropriation.

2. Project Funding:

The Work under this Contract is funded by the City of Marlborough through the Marlborough School Committee and subject to an appropriation.

3. Scope of Services:

3.1. Total project cost shall not exceed $49,999

mailto:ddias@mps-edu.org mailto:kholmi@marlborough-ma.gov

2 | P a g e

3.2. Installation must be completed by August 31st, 2021.

3.3. The course must be designed and built in accordance with all Massachusetts laws, national safety guidelines, and industry standards regarding design, construction, or certification of similar structures.

3.4. Quote is to assume digging with no ledge.

3.5. The desired quote is for a challenge course comprising seven high elements utilizing 6 set 45’ poles and one additional 35’ pole for a catwalk:

3.5.1. Vertical Playpen

3.5.2. Cargo Net

3.5.3. Multiverse Traverse

3.5.4. Catwalk

3.5.5. Space Loops

3.5.6. Voyageur’s Crossing

3.5.7. Two Line Bridge

Please design the above elements in the below diagram to allow for an apples to apples bid comparison:

4. Contractor Qualifications:

3 | P a g e

4.1. For expediency in maintenance and training requests, Contractor may not be located further than 115 miles from 431 Bolton Street, Marlborough, MA 01752.

4.2. Contractor must be a current member of the Association for Challenge Course Technology

(ACCT).

4.3. Contractor must have at least 10 years of experience building Challenge Courses and must show evidence of successfully completing at least five Challenge Course projects in a public school setting.

4.4. Contractor are required to be “full service,” meaning that the supplies, equipment, installation, custom training, inspections, repairs, and licensing for the challenge course are all provided by the Contractor.

4.5. Contractor are required to provide a 3-D drawing of the proposed course design.

4.6. Contractor are required to tour the proposed site location. Tours can be scheduled by contacting Todd Turcotte, Supervisor of Wellness, at tturcotte@mps-edu.org.

5. Prevailing Wage and Rates and Labor Regulations:

5.1. The rate per hour to be paid to mechanics, apprentices, teamsters, chauffeurs, and laborers employed on the Work shall not be less than the rate of wages in the attached "Minimum Wage Rates" as determined by the Commissioner of the Massachusetts Department of Labor Division of Occupational Safety. This schedule shall continue to be the minimum rate of wages for said employees during the life of this Contract. Any questions relative to the applicability of any wage rate shall be directed to the Division of Occupational Safety.

5.2. Keep a legible copy of said schedule posted on the site at all times. Provide the Owner, on a weekly basis, and keep an on-site file of the wage rates and classifications of labor employed on this Work in order that they may be available for inspection by the Owner, Architect or Engineer, or any agency having jurisdiction.

5.3. If required, pay reserve police officers employed on the Work the prevailing rate of wages paid to regular police officers as required by MGL c149 § 34B, as amended. Such police officers shall be covered by Worker's Compensation Insurance and Employers Liability Insurance provided by the Contractor.

5.4. The Contractor shall not have any claim for extra compensation from the Owner if the actual wages paid to employees on the Contract exceeds the rates listed on the Schedule

6. Wage Rate Reporting:

6.1. The Contractor and all subcontractors shall provide certified payroll affidavits verifying compliance with MGL c.149 §§26 - 27H.

mailto:tturcotte@mps-edu.org

4 | P a g e

6.2. The Contractor and all subcontractors shall provide a Statement of Compliance within 15 days of the completion of its portion of the work. This statement shall be submitted to the Owner on the form found elsewhere in this section.

7. Employee OSHA Safety Training:

7.1. All employees who work on this construction site must have no less than 10 hours of OSHA-approved safety and health training.

7.2. The Contractor and all Subcontractors shall furnish to the Owner, with the certified payroll reports, documentation indicating that each employee has successfully completed 10 hours of a course in construction safety and health. This course must be approved by the United States Occupational Health and Safety Administration (OSHA).

8. Payment Bond:

8.1. If the contract price exceeds $25,000, the selected contractor must furnish the City of

Marlborough with a payment bond in the amount of at least 50 percent of the contract price per M.G.L. c. 149, § 29. The contractor must furnish a payment bond from a surety company to guarantee payment to subcontractors and materials suppliers if the contractor fails to pay the subcontractors and/or materials suppliers. The contractor will have ten days from the date of notification of the contract award to obtain the payment bond.

9. Insurance Requirements:

The Contractor shall provide insurance coverage as listed in subparagraphs 9.1 - 9.6. This insurance shall be provided at the Contractor's expense and shall be in full force and effect during the full term of this Contract.

Worker’s Compensation:

Worker's Compensation: Coverage A Statutory Per M.G.L. c.149 §34 and c.152 as amended

Employer's liability: Coverage B up to $ 500,000 each accident $ 500,000 disease per employee $ 500,000 disease policy

Contractor’s Commercial General Liability:

Bodily Injury & Property Damage $ 1,000,000. each occurrence $ 3,000,000. general aggregate

Products & Completed Operations $ 1,000,000. aggregate Personal & Advertising Injury $ 1,000,000. each occurrence

5 | P a g e

Vehicle Liability:

Personal Injury and Property Damage $ 1,000,000 C.S.L.

Combined Single Limit

Owner as Additional Insured:

The Owner shall be named as additional insured on the Contractor's General and Vehicle liability policies.

10. Quote Submittal Requirements

10.1. Quote submissions are due by June 4th, 2021 at 10:00 AM EST Quote submissions must be emailed to Doug Dias, Director of Finance and Operations, Marlborough Public Schools at ddias@mps-edu.org.

10.2. Detailed price quotation, including itemized materials and labor charges

10.3. A 3D Drawing of the proposed course

10.4. A list of five courses completed for public school districts

10.5. A list of five refences with e-mail and phone numbers

10.6. Affidavit of Contractor’s years of experience in installing challenge courses

10.7. Affidavit of Contractor’s ability to complete quoted project by August 31st, 2021

6 | P a g e

ATTACHMENT A:

Prevailing Wage Schedule