Request for Quotation (Non-IT Goods)

Division of Administrative Services Office of Business Services Procurement Section

Revised 05/2025 RFQ Package Page 1 of 38

Solicitation #:

Release Date:

The California Department of Corrections and Rehabilitation (CDCR), Office of Business Services (OBS) invites you to review and respond to this Request for Quote (RFQ)

In submitting your bid, you shall comply with the instructions found herein.

Bid responses must be delivered via email, onor before 2:00 p.m. on

For questions regarding this solicitation package, please contact :

Procurement Analyst:

Email:

Phone Number:

Analyst Signature:

Table of Contents

OBS 4007 (A) Request for Quotation

Additional Solicitation Information

Bid Submittal Instructions

Line Item Cost Worksheet

Delivery Schedule

Scope of Work (Toilet Paper and Paper Towels)

CDCR Special Terms and Conditions

Customer Reference/Evaluation Form

Bidders Declaration (GSPD-05-105)

Darfur Contracting Act (OBS 1500)

CalRecycle 74

GenAI Reporting and Factsheet (OBS 1000)

California Civil Rights Law Certification (OBS 1510)

DVBE Declarations (DGS PD 843)

Supplement Vendor Payee Data Records (rev 5/1/2021)

Payee Data Records (STD 204)

California Department of Corrections & Rehabilitation Office of Business Services Procurement Section

Bid Submittal Instructions

Bids must be submitted electronically, with all necessary documents in a clear, legible, Portable Document Format (PDF) attachment, to: cdcr-obs-non-it-goods-bids@cdcr.ca.gov, no later than the time and date specified in the RFQ Notice to Prospective Bidders.

Any bid received in any other manner will NOT be considered. Bid submission time will be recorded using the electronic time stamp associated with receipt of the email submission. CDCR will provide an automated email response confirming receipt of each submission received showing the date and time the submission was received. If a confirmation receipt is not received, please contact cdcr-obs-non-it-goods-bids@cdcr.ca.gov to confirm your bid was received. Confirmation receipt is not a representation by CDCR that the submitted bid is responsive and complete.

Any electronic bid received after the Submission of Bid date and time specified in the RFQ 4007 will NOT be considered. Bidders are ultimately responsible for ensuring timely receipt of their bid. It is recommended that Bidders submit bids at least one (1) hour in advance of the bid submission deadline to allow for confirmation of bid submission. Bid submissions with attached PDF documents more than forty (40) Megabytes in size risk being undeliverable. The State’s mail server may automatically reject excessively large emails. Bidder may submit multiple emails if file size exceeds forty (40) Megabytes.

Multiple emails should be identified as follows: 1 of 3, 2 of 3, 3 of 3, etc. Links to files stored on the internet (e.g., Google Drive, Dropbox) in lieu of attachments are not acceptable, and any documents stored at such links will not be reviewed.

*NOTE* The subject line of the electronic bid must be titled with the solicitation number and analyst name. The body of the email of the electronic bid must only contain the following: See example below

In submitting a bid, the bidder accepts the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear one of the following (1) DocuSign, (2) Adobe Acrobat Sign signature, or (3) a scanned document of an original ink signature. An unsigned bid may be rejected.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered. A bid may be withdrawn from consideration by submitting a written withdrawal request to CDCR via email to cdcr-obs-non-it-goods-bids@cdcr.ca.gov, signed by the bidder or an authorized agent. All documents submitted in response to this RFQ will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS AND REHABILITATION

OBS 4007 (A) (Rev. 08/2025)

BIDDER INFORMATION

Business Name: ________________________________ Address: ________________________

Contact Person: ________________________________ ________________________________

Title: _________________________________________ ________________________________

Phone: _______________________________________ ________________________________

Email: _______________________________________ ________________________________

Federal Employer Identification Number (FEIN): __________________________

Retailer’s CA Seller’s Permit Number: __________________________________

Small Business (SB) ☐ Micro Business (MB) ☐ Disabled Veteran Business Enterprise (DVBE) ☐

SB/MB/DVBE Certification #: __________________ Certification Expiration Date: ______________

Are you the manufacturer? Yes ☐ No ☐

*Payment discount offered on invoices to be paid within ________ days of receipt = ________%.

X____________________________________________ ________________________________

Bidder Signature Date

Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered to the designated point(s) by the method of delivery and within the times specified and subject to the General Provisions attached or included by reference. By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) STATEMENT OF COMPLIANCE - The above signed as complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct. (3) If a claim is made for the Small Business or Disabled Veterans Business preference, the information set forth within is true and correct.

REQUEST FOR QUOTATION: NON-IT GOODS

SB/DVBE Option REGION 1

Solicitation Number: __________________ Release Date: ____________ Due Date: ___________

Bid responses must be delivered via email, or fax if applicable, to the state official listed herein on or before 2:00 p.m. on the due date above.

OBS 4007 (A) (Rev. 08/2025) SOLICITATION #_________________

ADDITIONAL SOLICITATION DETAILS

(this page to be completed by State official conducting the solicitation only)

Deliveries must be completed within ______________ calendar days after receipt of order (ARO).

METHOD OF AWARD:

The lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation will be awarded. For the purposes of this solicitation, requested items shall be awarded based on the option selected below:

☐ All or none – the lowest overall bid price for all items will be awarded.

☐ On the basis of individual items – the lowest bid on each line item will be awarded. The State may accept and choose to award any single line item or any combination of line items as specified in this solicitation.

FREE ON BOARD (F.O.B.) DESTINATION:

For the purposes of this solicitation, only bid responses quoting F.O.B. Destination to the ordering organization’s receiving point will be accepted. Responsibility and liability for loss or damage for all orders shall remain with the contractor until final inspection and acceptance, when all responsibility shall pass to the ordering organization, except the responsibility for latent defects, fraud, and any warranty obligations. Acceptable freight payment terms shall be defined based on the selected option below:

☐ Only bids offering Freight Prepaid by the contractor will be accepted. All shipping costs must be included in the cost of the goods. Shipping costs may NOT be listed as a separate stand-alone cost.

☐ Bids offering either Freight Prepaid/ADD or Freight Prepaid by the contractor will be accepted.

SB/DVBE OPTION - GOVERNMENT CODE SECTION 14838.5:

This solicitation is utilizing the SB/DVBE Option procurement method as set forth in Government Code Section 14838.5. SB preferences and DVBE requirements and/or incentives are not applicable to this solicitation.

For this solicitation the CDCR is specifically seeking offers from only CA certified:

☐ SBs ☐ DVBEs

STATE OFFICIAL / REQUESTOR CONTACT INFORMATION

Name: __________________________________ Shipping Address:

Email: __________________________________ _______________________________

Phone: _________________________________ _______________________________

**Fax: ___________________________________ _______________________________

**Only enter fax number if bids may be submitted via fax. See fax bid submittals disclaimer below.

OBS 4007 (A) (Rev. 08/2025) SOLICITATION #_________________

*PAYMENT DISCOUNT OFFERS

Discounts will not be considered when evaluating bid responses for award purposes. However, discounts may be offered and taken by the State when processing invoices within the timeframe specified. Whenever possible, the CDCR will accept the offer of cash discounts for payment terms other than those specified in the General Provisions section 10.2 (i.e., Net 45). Please do not reference or include payment terms that conflict with the provisions of the California Prompt Payment Act, Government Code Section 927 et. seq. The Act requires state agencies to pay properly submitted, undisputed invoices not more than 45 days after (i) the date of acceptance of goods or performance of services; or (ii) receipt of an undisputed invoice, whichever is later.

DELIVERY

Final delivery, inspection, and acceptance shall be at the shipping address location(s) described herein.

PRICES

Prices shall be all inclusive. Only the prices submitted in the bid response shall be accepted and included in the awarded purchase order.

SUBSTITUTIONS

Substitutions for like items may be accepted at the State’s discretion if the requested item is not available and the substitute item is equivalent to, or exceeds the standards, of the original request. The State reserves the right to determine whether a substitute offer is equivalent to and meets the standards of quality required.

CDCR SPECIAL TERMS AND CONDITIONS

If delivering to a CDCR institution, special terms and conditions apply. Suppliers must observe all institution security rules and regulations. Delivery drivers may be required to obtain gate clearance prior to delivery. Suppliers shall contact the institution regarding specific requirements prior to attempting delivery. All persons entering institution grounds must have a valid state driver’s license or photo identification card on their person. Clothing restrictions apply. See CDCR Special Terms and Conditions attachment for more details.

TOBACCO-FREE ENVIRONMENT

Pursuant to Penal Code § 5030.1, the possession or use of tobacco products by any person on the grounds of any institution or facility under the jurisdiction of CDCR is prohibited.

FACSIMILE (FAX) BID SUBMITTALS

Faxed bid submittals will be considered only if they are sent to . Bids sent to any other fax number will not be considered. To be considered, all pages of a faxed bid must be completely received prior to the due date and time specified in this solicitation. The State assumes no responsibility if a supplier cannot transmit their bid via fax, or if the entire bid is not received prior to the due date and time.

BIDDER DECLARATION (GSPD-05-105)

All suppliers must complete the Bidder Declaration GSPD-05-105 and submit it with the bid response.

When completing the declaration, suppliers must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the prime’s contract. Suppliers awarded a contract are contractually obligated to use the subcontractors for

OBS 4007 (A) (Rev. 08/2025) SOLICITATION #_________________ the corresponding work identified unless the State agrees to a substitution, and it is incorporated by amendment to the contract. All certified small businesses (SBs) and/or Disabled Veteran Business Enterprises (DVBEs) must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837 (d)(4).

SB / DVBE CERTIFICATION

Suppliers must be certified by California as a small business/DVBE to participate in this solicitation.

The DGS Procurement Division, Office of Small Business and DVBE Services (OSDS) is the state’s certifying agency. Suppliers claiming preferences/incentives must provide their California SB/MB/DVBE certification number on page 1 of this RFQ. Completed certification applications and required support documents must be submitted to the OSDS no later than 5:00 p.m. on the bid due date and the OSDS must be able to approve the application as submitted. SB/Nonprofit Veteran Service Agencies (NVSA’s) must possess certification by California prior to the day and time bids are due. Online applications are located on the Cal eProcure website. Questions regarding certification should be directed to the OSDS at OSDSHelp@dgs.ca.gov or (916) 375-4940.

DVBE DECLARATIONS (DGS PD 843)

Per the Military and Veterans Code Section 999.2, the DVBE Declarations (DGS PD 843) must be completed and signed by all disabled veteran business owner(s) and disabled veteran business manager(s) when a DVBE contractor or subcontractor will provide materials, supplies, services or equipment. When applicable, the completed form must be included with the bid response.

DVBE SUBCONTRACTING – REPORTING REQUIREMENTS

Contractor understands and agrees to comply with the requirements set forth in Military and Veterans Code Section 999 et seq. Should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code section 999.5 (g), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by both the awarding department and the Department of General Services (DGS) prior to the commencement of any work by the proposed subcontractor. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in MVC Section 999.9; Public Contract Code (PCC) Section 10115.10 Upon completion of this Contract, the department requires the prime contractor to certify information using the Prime Contractor’s Certification – DVBE Subcontracting Report (STD 817). If for this Contract, the Contractor made a commitment to achieve the DVBE participation goal by subcontracting to a DVBE, the Department will withhold $10,000 from the final payment, or the full final payment if less than $10,000, until the Contractor complies with the certification requirements above. A Contractor that fails to comply with the certification requirement shall, after written notice, be allowed to cure the defect. Notwithstanding any other law, if, after 30 calendar days from the date of written cure notice, the prime contractor refuses to comply with the certification requirements, the department shall permanently deduct $10,000 from the final payment, or the full payment if less than

$10,000. (MVC § 999.7)

A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (MVC § 999.5(d); Govt. Code § 14841) https://caleprocure.ca.gov/pages/index.aspx https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std817.pdf

OBS 4007 (A) (Rev. 08/2025) SOLICITATION #_________________

Contractor agrees to comply with the rules, regulations, ordinances, and statutes that apply to the DVBE program as defined in Section 999 of the MVC, including, but not limited to, the requirements of Section 999.5(d). (PCC Code § 10230)

DVBE subcontractors will be notified at the time of award that their firm has been listed for participation in an agreement. Upon request, the prime contractor shall also provide proof of payment to the DVBE for subcontractor work.

TIRE-DERIVED PRODUCTS PREFERENCE

Per Public Resources Code (PRC) section 42890 et seq., a 5 percent (5%) recycle preference is available for recycled tire products (also known as tire-derived products). When evaluating bids, application of the tire recycle preference is only applicable if both virgin products and recycled content products (RCP) are acceptable for a line item. Should only recycled content products be bid, then the preference is not calculated. Should a solicitation include a mix of line items containing both qualified and non-qualified tire-derived RCPs, the preference shall only apply to qualified line items. If line-item awards are made, the preference shall be applied, to the extent possible, so as to maximize award to bidders proposing recycled tire products (PRC section 42892).

Target Area Contract Preference Act (TACPA) Preference (STD. 830) This solicitation provides for the optional TACPA preference. Bidders are not required to apply for this preference. Denial of the TACPA preference request is not a basis for rejection of the bid/offer.

The TACPA workplace and workforce preferences will be evaluated for this solicitation. California-based companies seeking TACPA preferences will need to complete and submit preference request forms with the bid/offer. The following webpage contains required preference request forms and an interactive map to determine if a business is located within a TACPA qualified zone: Request-a Target- Area-Contract-Preference

By submitting TACPA forms, a bidder given a TACPA preference agrees to the TACPA contract provisions required by Government Code section 4535 and provided in section 1896.40 of Title 2 of the California Code of Regulations (CCR) in addition to requirements specified on the TACPA form STD 830.

CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

Pursuant to Public Contract Code 2010, a person that submits a bid to, or otherwise proposes to enter into or renew a contract with, a state agency with respect to any contract in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid is submitted, or the contract is renewed, compliance with the Unruh Civil Rights Act. (Section 51 of the Civil Code) and the Fair Employment and Housing Act (Section 12960 of the Government Code).

RECYCLED CONTENT PRODUCTS

State agencies are required to report purchases in many product categories. In order to comply with those requirements, suppliers are required to complete and return the attached Postconsumer Recycled-Content Certification form (CalRecycle 74) with their bid response. Failure to complete and return the form may disqualify your bid from consideration. More information is located at:

http://www.calrecycle.ca.gov/BuyRecycled/StateAgency/.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-Target-Area-Contract-Preference

OBS 4007 (A) (Rev. 08/2025) SOLICITATION #_________________

PAYEE DATA RECORD (STD. 204) AND CDCR SUPPLEMENT

The successful bidder may be required to submit a Payee Data Record, STD. 204, and/or a CDCR Supplement Vendor Payee Data form listing payee information and their Taxpayer Identification Number (upon request prior to award if currently not on file with CDCR or if there are business information updates needed).

PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the California Department of Tax and Fee Administration (CDTFA) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process. PCC §10295.4. Contractors included on tax delinquency lists; contracts void and unenforceable;

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable. (b) This section shall apply to any contract executed on or after July 1, 2012.

DARFUR CONTRACTING ACT

All bidders will be required to submit a completed DARFUR Contracting Act Certification Form. Effective January 1, 2009, CDCR generally cannot contract with “scrutinized” companies that do business in the African nation of Sudan, as described in PCC §§ 10475 -10478. A company that currently has (or within the previous three years has had) business activities or other operations outside of the United States must certify that it is not a “scrutinized” company when it submits a bid or proposal to CDCR. A scrutinized company may still submit a bid or proposal for a contract with CDCR if the company first obtains permission from the DGS.

CALIFORNIA SELLER’S PERMIT

If applicable, award will be contingent upon providing your company’s California retailer’s seller’s permit number or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by the California Department of Tax and Fee Administration (CDTFA), pursuant to all requirements as set forth in §§ 6487, 7101 and sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract Code. In order to expedite the process of verifying the validity of the permit, provide the CDTFA issued seller’s permit number on page 1 of this RFQ or attach a copy of the permit with your bid response.

RESPONSIVE BID

A bid that clearly substantiates compliance, without material deviation, with all specifications, requirements, and the terms and conditions of the solicitation. If a bidder has been determined to be non-responsive, the bid shall be rejected.

RESPONSIBLE BIDDER

Bidders may be required to submit further evidence of their qualifications at such times and under conditions, as it may deem necessary. If a bidder has been determined to be non-responsible, the bid shall be rejected.

OBS 4007 (A) (Rev. 08/2025) SOLICITATION #_________________

BID EVALUATION – TIE BETWEEN BIDDERS

In the event of a precise tie between bidders, the CDCR procurement official will conduct a coin toss.

At least one witness must observe and document the coin toss. Affected bidders will be given the opportunity to attend the tie breaker coin toss. An email notification will be sent to the affected bidders at least 24 hours before the coin toss is conducted.

Note: In the event of a precise tie between the bid of an SB/MB and the bid of a DVBE that is also a SB/MB, the award shall go to the DVBE that is also an SB/MB. (Reference GC section 14838 (f) and 2 CCR section 1896.8(f)).

Note: Recycled tire product contracts will be awarded to the bidder whose product has the greatest percentage of recycled tire content if the fitness, quality, and price are equal. (PRC section 42894) “Recycled tire product” means a product with not less than 50 percent of its total content derived from recycled used tires. (PRC section 42890).

SUPPLIER TERMS AND CONDITIONS / QUOTATION ATTACHMENTS

Quote responses that reference a supplier’s own terms and conditions, legal terms, or provisions that conflict with the State’s General Provisions shall be considered non-responsive and will be rejected.

The state objects to and will not evaluate or consider any additional terms or conditions submitted by a bidder.

CONFIDENTIALITY

During the evaluation of bids received in response to a competitive solicitation and prior to contract award information relating to bid evaluation is confidential. Any disclosure of confidential information by the bidder during the procurement process is a basis for rejecting the bidder’s proposal and finding the bidder ineligible. Total confidentiality during the procurement process is vital to preserve the integrity of the process.

LOSS LEADER

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in § 17030 of the Business and Professions Code. A “loss leader” is any article or product sold at less than cost: (a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or (b) where the effect is a tendency or capacity to mislead or deceive purchasers or prospective purchasers; or (c) where the effect is to divert trade from or otherwise injure competitors.

CHANGE ORDERS/AMENDMENTS

Any purchase order resulting from this quote may be amended, modified (within the scope of the original agreement), or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying, or terminating the purchase order, including modifications of compensation payable, may only be issued by an authorized State Procurement Official. All such change orders shall be in writing and issued only upon written concurrence of the supplier.

EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

OBS 4007 (A) (Rev. 08/2025) SOLICITATION #_________________ any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Assembly Bill 418: The California Food Safety Act The California Food Safety Act, chapter 17 (commencing with Section 109025) is added to Part 3 of Division 104 of the Health and Safety Code Bill Text - AB-418 The California Food Safety Act.:

Commencing January 1, 2027, a person or entity shall not manufacture, sell, deliver, distribute, hold, or offer for sale, in commerce a food product for human consumption that contains any of the following substances:

(1) Brominated vegetable oil (CAS no. 8016-94-2)

(2) Potassium bromate (CAS no. 7758-01-2)

(3) Propylparaben (CAS no. 94-13-3)

(4) Red dye 3 (CAS no. 16423-68-0)

Generative Artificial Intelligence (GenAI) The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder/Offeror/Contractor shall immediately notify the State in writing if it: (1) intends to provide GenAI as a Deliverable to the State; or (2) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any Deliverable that materially impacts: (i) functionality of the System, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” as used in this section shall have the same meaning set forth in State Administrative Manual (SAM) 4986.2 Definitions for GenAI

The GenAI Reporting and Factsheet (OBS 1000) must be completed by the Bidder/Offeror/ Contractor.

Failure to submit the GenAI Reporting and Factsheet (OBS 1000) will result in disqualification of the Bidder/Offeror/Contractor. Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief to which it may be entitled to as a result of such non-disclosure. Upon receipt of a Bidder/Offeror/Contractor GenAI Reporting and Factsheet (OBS 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Assembly Bill 778 – Purchase of California-Grown Agricultural Food Products Assembly Bill 778, Institutional Purchasers: Purchase of California-Grown Agricultural Food Products (2021-2022) amended Section 58595 of the Food and Agricultural Code, requiring a California state-owned or state-run institution that purchases agricultural food products to ensure at least 60% of the agricultural food products that it purchases in a calendar year are grown or produced in the state by December 31, 2025. If a bidder is offering agricultural food products, the OBS 1600 form is required for the state’s data collection and reporting towards the 60% goal. Bidder must identify if the agricultural food product is grown or produced in California or not.

https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB418&os=wtmbrGj5xBaH&ref=app

OBS 4007 (A) (Rev. 08/2025) SOLICITATION #_________________

SOLICITATION ATTACHMENTS

The following documents are attached, or are incorporated by reference, and are considered part of this solicitation:

• Line-Item Cost Worksheet (Commodity Descriptions/Specifications/Quantities)

• Bidder Declaration (GSPD-05-105)

• Darfur Contracting Act Certification (OBS 1500)

• California Civil Rights Laws Certification (OBS 1510) (only if applicable)

• Postconsumer Content Certification (CalRecycle 74)

• Generative Artificial Intelligence (GenAI) Reporting & Factsheet (OBS 1000)

• Disabled Veteran Business Enterprise Declarations (DGS PD 843)

• Payee Data Record (STD 204)

• Supplement Vendor Payee Data Record Form

• General Provisions – Non-Information General Provision Goods (DGS PD-401 NITGP

Goods)(Revised and Effective 02/20/2025)

• Bidder Instructions (DGS PD 451) (Revised and Effective 11/09/2011)

• CDCR Special Terms and Conditions

• Special Provisions such as Warranty Agreement (if applicable)

• Distribution List/Delivery Schedule (for multiple shipping locations or multiple delivery dates, if applicable)

• California Grown/Produced Agricultural Food Products Vendor Certification (OBS 1600)

• Other: ________________________________________

RESPONSE LIST

Mandatory Documents - The following list identifies the items that must be completed and returned (when applicable) in order to be evaluated for award:

• Request for Quotation (OBS 4007(A)) (all pages) including:

o Signed/dated front page o Seller’s Permit Information (or a copy of the CA Seller’s Permit) o FEIN # o SB/MB/DVBE Certification Number

• Line-Item Cost Worksheet or Business Letterhead Itemized Quote (if allowable)

• Bidder Declaration (GSPD-05-105)

• Darfur Contracting Act Certification (OBS 1500)

• Postconsumer-Content Certification (CalRecycle 74)

• Generative Artificial Intelligence (GenAI) Reporting & Factsheet (OBS 1000)

• California Civil Rights Laws Certification (OBS 1510) (only if applicable)

• Disabled Veteran Business Enterprise Declarations (DGS PD 843) (only if applicable)

• Payee Data Record (STD 204) and CDCR Supplemental Payee Data Record (if applicable upon request)

• TACPA preference request forms (only applicable if claiming the TACPA preference)

• California Grown/Produced Agricultural Food Products Vendor Certification (OBS 1600) (if applicable)

Failure to return any applicable item in the above list with the bid response may result in your bid being considered non-responsive and may be rejected https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/NonIT-General-ProvisionsGoods-DGS-PD-401NITGP-Revised-02202025.pdf https://calrecycle.ca.gov/buyrecycled/stateagency/form74guide/

(Addi onal Solicita on Informa on) SOLICITATION # CDCR-1801-PODO

DESCRIPTION

This RFQ is for the purchase of Toilet Paper and Paper Towels in accordance with the attached Quote Worksheet line-item descriptions. See attached Statement of Work for additional technical, administrative, and delivery requirements.

SCOPE

This solicitation is one time acquisition conducted by the CDCR for the purchase and distribution of Toilet Paper and Paper Towels.

Key Action Dates Release Date:

Last day for Questions:

Bid Due Date:

Estimated Award Date:

1st Delivery Date:

2nd Delivery Date:

3rd Delivery Date:

September 25, 2026 October 07, 2026 October 09, 2026 October 30-November 19, 2026 January 04, 2027 February 01, 2027 March 01, 2027

The key action dates stated above are important dates by which the actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this Request for Quotation (RFQ).

INCREASING/DECREASING PURCHASE QUANTITIES

The State reserves the right to increase or decrease up to 30% of the original total quantity at the awarded price for up to 90 days.

AWARD AND PURCHASE ORDER DELIVERY DATES

All award dates mentioned above are estimated. Delivery dates are specified in the RFQ on the spreadsheet indicated “California Department of Corrections and Rehabilitation, Toilet Paper and Paper Towels, Delivery Schedule” for “FY 26/27 3rd QTR Region 1”. Delivery dates are critical. If the quantities specified for each location cannot be delivered in full by the required date(s), the awarded vendor must notify the procurement analyst no later than seven calendar days prior to the scheduled delivery date and request a change in delivery. Approval of changes to delivery schedules are at the sole discretion of the CDCR. All changes must be agreed upon in writing with the procurement analyst. If any delivery is not completed in full, as scheduled or agreed upon, within 14 days of required delivery date, the state reserves the right to immediately terminate the agreement in part or in full due to default.

QUESTIONS REGUARDING THE RFQ

Bidders requiring clarification of the intent or content of this RFQ or on procedural matters regarding the competitive RFQ process may request clarification by submitting questions by the date(s) identified in the key action dates to the Procurement Official identified in this RFQ. If a Bidder submits a question after the scheduled date(s), the State will attempt to answer but does not guarantee that the answer will be prior to the bid due date.

Note: Questions must be submitted to michelle.pantoja@cdcr.ca.gov and answers will be provided via email.

Paper Towels & Toilet Paper

Quote Worksheet

CDCR-1801-PODO (REGION 1)

Do not change the format of this spreadsheet

Vendor Name (Please place the vendor name in the space below):

ITEM # DESCRIPTION

TOTAL

CASES

Unit/Case Cost Extended Cost

A-1

TOWEL, ECONOMY SINGLEFOLD, SHEET SIZE 9-1/4 X 10-1/4

INCHES, 1 PLY, COUNT 250, 16 PACKS, PACKAGE OF 4000

NATURAL OR WHITE COLOR

D-4

ECONOMY MULTIFOLD TOWEL, SHEET SIZE 9 1/4 X 9 1/2

INCHES, COUNT 250, 16 PACKS, PACKAGE OF 4000

NATURAL OR WHITE COLOR

E-5

ROLL TOWEL, HARDWOUND, 1 PLY, WHITE COLOR, SHEET

WIDTH 10 INCHES, ROLL LENGTH 800 FT, CORE 1 3/4 INCHES,

EPA COMPLIANT, USES DISPENSER 3EB48 OR 3EB49,

PACKAGE OF 6

F-6 TOILET PAPER, 1 PLY WHT 1000 SHEETS, 96 RL/CS 4"x4.05"

INDIV. WRAP

G-7

TOILET PAPER 2 PLY WHT 500 SHEETS,

96 RL/CS 4"x4.05"

INDIV WRAP

TOTAL 6599

RFQ# CDCR-1801-PODO CALIFORNIA DEPARTMENT OF CORRECTIONS REHABILITAION

TOILET PAPER AND PAPER TOWELS

DELIVERY SCHEDULE

FY 26/27 3RD QTR. REGION 1

REGION Location Name and Address Inst

ITEM

NUMBER

Description TOTAL QTY. UNIT

DELIVERY

SCHEDULE

JANUARY 4, 2027

DELIVERY

SCHEDULE

FEBRUARY 1, 2027

DELIVERY

SCHEDULE

MARCH 1, 2027

Region 1

Folsom State Prison 300 Prison RoadRepresa, CA 95671

FSP A-1

TOWEL, ECONOMY SINGLEFOLD, SHEET SIZE 9-1/4 X 10-1/4

INCHES, 1 PLY, COUNT 250, 16 PACKS, PACKAGE OF 4000

NATURAL OR WHITE COLOR

800 CASE

300 300 200

Region 1

Folsom State Prison 300 Prison RoadRepresa, CA 95671

FSP D-4

ECONOMY MULTIFOLD TOWEL, SHEET SIZE 9 1/4 X 9 1/2

INCHES, COUNT 250, 16 PACKS, PACKAGE OF 4000

NATURAL OR WHITE COLOR

200 CASE

100 100 0

Region 1

Folsom State Prison 300 Prison RoadRepresa, CA 95671

FSP G-7

TOILET PAPER 2 PLY WHT 500 SHEETS,

96 RL/CS 4"x4.05"

INDIV WRAP

1300 CASE

500 500 300

Region 1

High Desert State Prison 475-750 Rice Canyon Rd.Susanville, CA 96127

HDSP D-4

ECONOMY MULTIFOLD TOWEL, SHEET SIZE 9 1/4 X 9 1/2

INCHES, COUNT 250, 16 PACKS, PACKAGE OF 4000

NATURAL OR WHITE COLOR

144 CASE

144 0 0

Region 1

High Desert State Prison 475-750 Rice Canyon Rd.Susanville, CA 96127

HDSP F-6

TOILET PAPER, 1 PLY WHT 1000 SHEETS, 96 RL/CS 4"x4.05"

INDIV. WRAP

900 CASE

300 300 300

Region 1

Lassen Camp Warehouse 711-045 Center Road, Susanville, CA 96130

LCW A-1

TOWEL, ECONOMY SINGLEFOLD, SHEET SIZE 9-1/4 X 10-1/4

INCHES, 1 PLY, COUNT 250, 16 PACKS, PACKAGE OF 4000

NATURAL OR WHITE COLOR

15 CASE

0 0 15

Region 1

Lassen Camp Warehouse 711-045 Center Road, Susanville, CA 96130

LCW D-4

ECONOMY MULTIFOLD TOWEL, SHEET SIZE 9 1/4 X 9 1/2

INCHES, COUNT 250, 16 PACKS, PACKAGE OF 4000

NATURAL OR WHITE COLOR

15 CASE

0 0 15

Region 1

Lassen Camp Warehouse 711-045 Center Road, Susanville, CA 96130

LCW G-7

TOILET PAPER 2 PLY WHT 500 SHEETS,

96 RL/CS 4"x4.05"

INDIV WRAP

30 CASE

0 0 30

Region 1

North Coast Warehouse 850 Eel River Camp Rd.

Redway, CA 95560

NCWH G-7

TOILET PAPER 2 PLY WHT 500 SHEETS,

96 RL/CS 4"x4.05"

INDIV WRAP

105 CASE

105 0 0

Region 1

Pelican Bay State Prison 5905 Lake Earl DriveCrescent City, CA 95531

PBSP D-4

ECONOMY MULTIFOLD TOWEL, SHEET SIZE 9 1/4 X 9 1/2

INCHES, COUNT 250, 16 PACKS, PACKAGE OF 4000

NATURAL OR WHITE COLOR

500 CASE

500 0 0

Region 1

Pelican Bay State Prison 5905 Lake Earl DriveCrescent City, CA 95531

PBSP F-6

TOILET PAPER, 1 PLY WHT 1000 SHEETS, 96 RL/CS 4"x4.05"

INDIV. WRAP

600 CASE

600 0 0

Region 1

California State Prison, Sacramento 100 Prison RoadRepresa, CA 95671

SAC D-4

ECONOMY MULTIFOLD TOWEL, SHEET SIZE 9 1/4 X 9 1/2

INCHES, COUNT 250, 16 PACKS, PACKAGE OF 4000

NATURAL OR WHITE COLOR

140 CASE

70 70 0

Region 1

California State Prison, Sacramento 100 Prison RoadRepresa, CA 95671

SAC G-7

TOILET PAPER 2 PLY WHT 500 SHEETS,

96 RL/CS 4"x4.05"

INDIV WRAP

600 CASE

300 300 0

Region 1

California State Prison, Solano 2100 Peabody RoadVacaville, CA 95696

SOL

D-4

ECONOMY MULTIFOLD TOWEL, SHEET SIZE 9 1/4 X 9 1/2

INCHES, COUNT 250, 16 PACKS, PACKAGE OF 4000

NATURAL OR WHITE COLOR

200 CASE

200 0 0

Region 1

California State Prison, Solano 2100 Peabody RoadVacaville, CA 95696

SOL

F-6

TOILET PAPER, 1 PLY WHT 1000 SHEETS, 96 RL/CS 4"x4.05"

INDIV. WRAP

700 CASE

350 350 0

Region 1

Correctional Training Center-RAM

(CTC)

9850 Twin Cities Road Galt, CA 95632

CTC D-4

ECONOMY MULTIFOLD TOWEL, SHEET SIZE 9 1/4 X 9 1/2

INCHES, COUNT 250, 16 PACKS, PACKAGE OF 4000

NATURAL OR WHITE COLOR 100 CASE

100 0 0

Region 1

Correctional Training Center-RAM

(CTC)

9850 Twin Cities Road Galt, CA 95632

CTC E-5

ROLL TOWEL, HARDWOUND, 1 PLY, WHITE COLOR, SHEET

WIDTH 10 INCHES, ROLL LENGTH 800 FT, CORE 1 3/4

INCHES, EPA COMPLIANT, USES DISPENSER 3EB48 OR

3EB49, PACKAGE OF 6

150 CASE

150 0 0

Region 1

Correctional Training Center-RAM

(CTC)

9850 Twin Cities Road Galt, CA 95632

CTC G-7

TOILET PAPER 2 PLY WHT 500 SHEETS,

96 RL/CS 4"x4.05"

INDIV WRAP

100 CASE

100 0 0

SCOPE OF WORK

STATE OF CALIFORNIA DEPARTMENT OF CORRECTIONS AND REHABILITATION

(CDCR) QUOTE SPECIFICATIONS/ADMINISTRATIVE REQUIREMENTS

TOILET PAPER AND PAPER TOWELS

1. SCOPE

1.1 These Quote Specifications and Administrative Requirements establish the requirements for the purchase and delivery of toilet paper and paper towels for use by staff and incarcerated persons at California Department of Corrections and Rehabilitation (CDCR) institutions statewide.

1.2 This procurement utilizes CDCR’s consolidated purchasing capacity to leverage lowest price based on volume purchasing to obtain competitive pricing.

1.3 Products, quantities, units of measure, and other applicable requirements are identified on the Quote Worksheet and associated Delivery Schedule.

2. SPECIFICATIONS AND STANDARDS

2.1 All specifications, standards, and administrative requirements contained or referenced in this document are incorporated into and made part of the solicitation.

2.2 The minimum product requirements for each line item, including product description, size, quantity, case configuration, and unit of measure, are identified on the Quote Worksheet.

2.3 Products offered by the bidder shall meet all minimum requirements identified in the solicitation and Quote Worksheet. CDCR is allowing for a .05” (+or-) dimensional tolerance.

3. TECHNICAL REQUIREMENTS

3.1 Standard Products

Products offered shall be standard and continuing item(s) in the manufacturing line, and shall be identifiable by the manufacturer’s product name, style/type, size, and manufacturer item or catalog number, when applicable.

3.2 Product Size and Type

Toilet paper and Paper Towels shall meet the size, type, color, case configuration, and other product requirements specified on the Quote Worksheet.

3.3 Materials and Condition

All products shall be new and/or recycled content, first quality as specified in the solicitation.

Irregulars, seconds, defective products, or products that do not meet the requirements of the solicitation shall not be accepted.

3.4 Product Substitutions

The supplier shall not substitute an awarded product, manufacturer, item number, size, type, case configuration, or other product specification without prior written approval from CDCR.

4. ADMINISTRATIVE AND DELIVERY REQUIREMENTS

4.1 F.O.B. Destination

All deliveries shall be F.O.B. Destination unless otherwise specified in the Purchase Order (PO).

4.2 Delivery Locations

Deliveries shall be made to the CDCR institutions and Ship-To locations identified on the applicable Delivery Schedule.

4.3 Delivery Arrangements

The supplier shall coordinate delivery arrangements with the receiving institution prior to delivery.

This requirement applies to complete and partial deliveries.

The supplier shall comply with institution-specific delivery instructions, appointment requirements, security procedures, and receiving hours.

4.4 Delivery Schedule

Products shall be delivered in accordance with the quantities, locations, and delivery requirements identified on the applicable Purchase Order and Delivery Schedule.

4.5 Partial Deliveries

Partial deliveries shall be coordinated with and accepted by the receiving institution prior to delivery. A partial delivery does not relieve the supplier of its responsibility to provide the remaining quantities required by the Purchase Order.

4.6 Incorrect or Nonconforming Products

Products delivered that are incorrect, unauthorized, damaged, defective, or otherwise fail to conform to the Purchase Order, Quote Worksheet, or specifications may be rejected by CDCR.

Rejected products shall be removed, returned, and/or replaced by the supplier at no additional cost to the State.

5. SUPPLIER RESPONSIBILITIES

5.1 Institution Requirements

Suppliers, delivery personnel, contractors, and their representatives shall comply with all applicable requirements contained in the Supplier Instructions for Delivery to Institutions, as well as institution-specific security and delivery requirements.

5.2 Reporting Upon Arrival

Upon arrival at a CDCR institution, suppliers and delivery personnel shall report directly to the

Support Warehouse or other location designated by the receiving institution.

5.3 Licenses, Permits, and Insurance

The supplier shall possess and maintain all licenses, permits, certifications, and insurance required by applicable law and the terms and conditions of the Purchase Order.

Required documentation shall be provided upon request.

5.4 Compliance

The supplier shall comply with all applicable federal and State laws, codes, rules, regulations, and

CDCR requirements.

The supplier is responsible for ensuring that its employees and representatives are informed of and comply with applicable CDCR rules and regulations, including requirements pertaining to conduct and association with incarcerated persons.

5.5 Tobacco Restrictions

Tobacco products and tobacco use are prohibited on CDCR institution grounds in accordance with applicable CDCR requirements.

6. PACKAGING AND PALLET REQUIREMENTS

6.1 Unit of Measure

Paper towels and toilet paper shall be ordered and delivered by the CASE, as specified on the

Quote Worksheet. Products shall not be delivered by individual units unless otherwise authorized by CDCR.

6.2 Case Packaging

Each case shall contain only one product type and size as specified for the applicable line item on the Quote Worksheet. Different products, types, or sizes shall not be mixed within the same case.

6.3 Pallet Security

Cases shall be securely placed on pallets and shrink-wrapped to prevent movement, shifting, or damage during transportation, unloading, and delivery.

6.4 Toilet Paper

Toilet paper pallets shall not be stacked more than five (5) cases high, with a maximum of twenty-five (25) cases per pallet, unless otherwise specified by the receiving institution.

6.5 Paper Towels

Singlefold and multifold paper towel pallets shall not be stacked more than eight (8) cases high, with a maximum of seventy-two (72) cases per pallet.

Roll/hardwound paper towel pallets shall not be stacked more than eight (8) cases high, with a maximum of sixty-four (64) cases per pallet.

Pallet configurations may be modified when otherwise specified by the receiving institution.

6.6 Shipping Identification

All shipping cases and/or pallets shall be clearly marked or labeled on the outside with the following information:

• Purchase Order (PO) number;

• Product/item description or item number;

• Quantity; and

• Product size/type, when applicable.

Markings and labels shall be clearly visible and legible upon delivery.

6.7 Damaged Packaging

Open, crushed, wet, damaged, contaminated, or otherwise compromised cases may be rejected by the receiving institution.

Rejected products shall be removed and replaced by the supplier at no additional cost to the

State.

7. BIDDER EXPERIENCE AND REFERENCES

7.1 Experience Requirement

Bidders shall have experience supplying large-volume quantities of toilet paper and paper towels to commercial, governmental, institutional, or other comparable customers.

7.2 Customer Reference Evaluation

Each bidder shall submit at least one (1) completed Customer Reference Evaluation from a customer for whom the bidder has supplied.

The qualifying products shall have been supplied within the five (5) years preceding the bid due date.

7.3 Purpose of Reference Evaluation

The Customer Reference Evaluation is intended to demonstrate the bidder’s experience and ability to successfully perform requirements comparable in size and scope to this solicitation.

Bidders shall follow the bidder and customer instructions provided with the Customer Reference

Evaluation form included in the bid packet.

7.4 Failure to Submit

Failure to submit the required Customer Reference Evaluation may result in the bid being considered nonresponsive.

7.5 Verification

CDCR reserves the right to contact the customer references provided by the bidder and verify the information contained in the Customer Reference Evaluation.

STATE OF CALIFORNIA DEPARTMENT OF CORRECTIONS AND REHABILITATION

CDCR Special Terms and Conditions

Clothing Restrictions: For security reasons, while on institution grounds, suppliers and all its agents and/or representatives must not wear clothing that in any way resembles state issued inmate or ward clothing. Specifically, blue denim pants and blue chambray shirts, orange/yellow/white/chartreuse jumpsuits and/or yellow rainwear. Suppliers should contact the institution regarding clothing restrictions prior to requiring access to the institution to assure the supplier and their employees are in compliance.

Prison Rape Elimination Policy: CDCR maintains a zero tolerance for sexual misconduct in its institutions, community correctional facilities, camps, and for all offenders under its jurisdiction. All sexual misconduct is strictly prohibited. CDCR is committed to providing a safe, humane, secure environment, free from sexual misconduct. This will be accomplished by maintaining a program to ensure education/prevention, detection, response, investigation, and tracking of sexual misconduct. All suppliers are expected to ensure compliance with this policy as described in Department Operations Manual, Chapter 5, Article 44 which can be located at:

. As a supplier, you and your staff are required to adopt and comply with the PREA standards, 28 Code of Federal Regulations Part 115. As a supplier for CDCR, you shall not assign an employee to a CDCR facility or assign an employee to duties if that employee will have contact with CDCR inmates, if that employee has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C.

1997); 2) been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) has been civilly or administratively adjudicated to have engaged in the activity described herein.