RFQ Award Recommendation.pdf
PDF 297 KB Posted
- Attached to
- Repair Couplings
- Solicitation number
- 5509-0-2026-BG
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This is a Request for Quotation Award Recommendation from the City of Madison Finance Department on behalf of the Madison Water Utility for repair couplings needed for yearly water utility restock. The RFQ sought four distinct product categories: 10 units of 4-inch repair couplings, 60 units of 6-inch repair couplings, 10 units of 10-inch repair couplings, and 4 units of 8-inch ultra sleeve joint repair couplings, all conforming to Class 52 ductile iron standards with corrosion-resistant, high-strength, low-alloy steel fasteners per ANSI/AWWA C111/A21.11 specifications. The quotation was released on March 3, 2026, with responses due by March 17, 2026, at 2:00 PM CST via email. The procurement is structured as a one-time purchase with no renewal options, and Ferguson has been recommended for award based on evaluation of cost, quality, delivery, and past performance among six bids received.
The awarded contract amount is $17,427.46, with no price adjustment terms included. The City of Madison's local vendor preference policy was available to registered local suppliers, though it did not change the outcome of the selection process. Six responsive bids were received, and no grant funding is associated with this project. The GL Account identified is 21015400-13150-00000. All pricing was required to include shipping charges with FOB delivery to 110 S. Paterson Street, Madison, Wisconsin 53703, requiring at least 24-hour advance notice prior to delivery. The City reserves the right to terminate the contract without penalty if the Common Council fails to appropriate funds for continuation in any ensuing fiscal year.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ 5509.pdf | ||
| 5509 Bid Summary.xlsx | XLSX spreadsheet |
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Text version
Finance Department David P. Schmiedicke, Finance Director
City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote Award Recommendation
Bid award recommended by:
Department name: Water Utility
Bid number: 5509-0-2026-BG
Bid Description: Repair Couplings
Project description:
Repair couplings yearly water utility restock
Contract term:
Initial term: One time purchase
Number of potential renewals: N/A
Award amount:
Initial term award amount: $17,427.46
Total potential award amount, including all future renewals*: $ Value.
The award amount is: ☒ Actual contract amount ☐ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Additional amount information: If estimated contract amount is chosen, you must provide information related to estimate calculation, indefinite quantity, etc. If there is a price adjustment or escalation clause in the contract terms, explain that here. Enter N/A if neither are applicable.
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No
GL Account: 21015400-13150-00000
Project Number (if yes above): Enter account number.
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________
Budget Comment: Enter details regarding budget, contingency information, or enter NA.
Current year commitment $ Next year commitment* $
Current budget available $ Next year budget available* mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of bids received: 6
Were there local vendors proposed? ☐ Yes ☒ No
Did local preference policy change the outcome of the process? ☐ Yes ☒ No
Additional information (optional):
Bidder recommended for award: Ferguson
Purchasing reviewer: Mary Richards Initials: MCR Date: 4/15/2026
File details come from the government source that posted it. Updated .