RFQ attachment - Requirements.pdf

STATEMENT OF REQUIREMENTS

High Precision Cutting Saw

I. BACKGROUND INFORMATION

The Materials and Structural Systems Division (MSSD), part of the Engineering Laboratory at the National Institute of Standards and Technology, serves as the world-class resource for developing and promoting the use of science-based tools – measurements, data, models, protocols, and reference standards – to enhance both the global competitiveness of U.S.

industry through innovations in building materials and construction technology; and the safety, security, and sustainability of the nation's buildings and physical infrastructure.

II. PURPOSE/OBJECTIVE

The purpose of this acquisition is to procure a new cut-off machine, High Precision Cutting Saw, designed for wet, abrasive cutting of metals and cementitious materials for further material investigation and testing.

III. SCOPE OF WORK

The Contractor shall supply and deliver a High Precision Cutting Saw having the capabilities of cutting and sectioning samples for further analysis described below. The High Precision Cutting Saw shall meet, or exceed, all minimum technical specifications below. The Contractor shall provide training to NIST staff for operation and maintenance of the equipment. Contractor is responsible for any travel associated with performing the required tasks.

IV. SPECIFIC REQUIREMENTS

A. MINIMUM REQUIREMENTS

The Contractor shall provide one (1) High Precision Cutting Saw cutting machine meeting, or exceeding, the minimum specifications identified below.

1. The cutting XY table of the saw shall be designed with T-slots that facilitate clamping of specimens using appropriate clamping tools. The minimum nominal size area of the T-slotted cutting table shall be 220 in2”.

2. The saw shall accommodate blades with an initial diameter of at least 10-in to 14-in.

with an arbor size of 1.25-in.

3. Power input to the saw shall not exceed 480 VAC, 50/60Hz, 3-phase.

4. The recirculating system shall fit within the cabinet of the saw, and the cutting fluid tank shall be readily removable from the saw to ease fluid replacement and/or tank cleaning.

5. Interior surfaces of the saw shall be constructed from corrosion resistant materials, including the saw table, to protect saw components inside the cabinet from corrosion.

6. The saw shall not require drying of the cabinet inside between uses to prevent corrosion.

7. The saw shall have a guard/cover that prevents cutting fluids and metal shavings (or debris generated from a sample) from escaping during normal saw operations.

8. The saw shall have an easily accessed Emergency Stop mechanism that can be quickly activated by the Operator. Once the Emergency Stop mechanism is engaged, all saw operations shall remain inactive until the Emergency Stop is released by the Operator.

9. Interior surfaces of the saw shall be illuminated by LED lighting to provide lighting and vision of the saw’s cutting area.

10. The saw shall have a door, hatch or any type of sealable opening on both sides of the cabinet to permit insertion of overly long items into the cabinet.

11. The saw shall be a free-standing cabinet that fits within a nominal footprint of 55-in by 55-in to meet laboratory space constraint requirements.

12. The saw shall be warranted for a minimum of 12 months from date of government’s acceptance.

B. PREFERRED ADDITIONAL SPECIFICATIONS

The following specifications are preferred but not required. Preferred specifications will be considered during the Trade-Off evaluation as described in the solicitation.

1. The saw automatically decreases the feed rate of the blade if motor overload is sensed during the cutting process.

2. The Operator can create specific cutting programs that will operate the saw automatically by following a series of operating steps.

3. The saw maintains a database of previous cutting methods used that can be accessed from the control panel.

4. The Operator can select saw operating parameters, such as feed rate, feed pressure, cutting length and stop position of saw blade, and these operations can be stored as programs for repeated cuts.

5. The saw has a utility program that can be activated by the user to clean the inside of the working chamber when cutting operations have been completed.

6. The cutting table of the saw allows for automatic movement in the X and Y planes to allow for repeated, serial cuts.

7. The saw can accommodate blades larger than 14-in diameter with an arbor size of 1.25-in.

8. The position of the saw blade on the cutting table is indicated by a laser line indicator.

9. The Operator can move the cutting table through manipulation (e.g., of buttons, knobs and / or a joystick) located on the control panel.

10. The saw can control feeding speeds as low as 0.05 mm/s (0.002 in/s).

11. The saw, with the adequate cutting wheel size (the wheel not required), can cut material up to 6-in depth.

V. DELIVERY, TRAINING, AND INSTALLATION REQUIREMENTS

The Period of Performance shall be 3 months after contractor receipt of an order (ARO).

Delivery, installation and training shall all occur within 3 months ARO. Delivery, installation and training may take place on the same day or different days, as mutually agreed between the NIST Contracting Officer’s Representative (COR) and the Contractor. Delivery shall occur by the contractor in mutual agreement with the COR. Due to laboratory space constraints, delivery must not occur until approval by the COR.

Delivery Terms:

Delivery shall occur within the contractor’s or manufacturer’s standard lead time, with prior approval from the COR. Delivery shall be F.O.B Destination, inclusive of installation and training, and shall occur such that the overall period of performance identified above is achieved.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor is responsible for all shipping costs, inclusive of any applicable customs fees or tariffs.

Delivery shall be made to the NIST Shipping and Receiving address identified below. The delivery will then be directed to the equipment’s final destination, also identified below.

NIST Shipping & Receiving 100 Bureau Drive Building 301 Gaithersburg, MD 20899-0001

NIST Final Equipment Destination:

National Institute of Standards and Technology 100 Bureau Drive, Building 226, Room B165 Gaithersburg, MD 20899

Installation:

The system shall be installed by the Contractor to meet contract specifications within the period of performance. The contractor shall perform installation immediately after delivery or another date as mutually agreed upon between the Contractor and the COR in advance, and in accordance with the overall award period of performance. Installation, at a minimum, shall include uncrating/unpackaging of all products, set-up of the product, and removal of trash.

Onsite installation shall be performed at NIST (Building 226, Room B165 in Gaithersburg, MD).

Training:

The Contractor shall schedule and facilitate training for up to 6 people at NIST Gaithersburg, either in-person or virtually as approved by the COR. The training shall provide a thorough demonstration of all equipment functions, operation, and basic troubleshooting. The contractor may perform training immediately after installation, including demonstration of specifications, or on a mutually agreed upon date and time between the Contactor and NIST, in accordance with the overall award period of performance. Training shall be performed between Monday – Friday during the operating hours of 8:00 AM to 5:00 PM.

VI. GOVERNMENT FURNISHED PROPERTY

The Government will provide the Contractor with access to the laboratory space to provide the required products and services.

VII. INSPECTION AND ACCEPTANCE

In addition to the inspection and acceptance terms articulated in FAR 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated.

Following delivery, installation, and training, the COR will inspect the products and services provided for conformance to the requirements identified in this document. If all requirements are met, the equipment is successfully installed and fully operational, and training has been provided as required, the products and services shall be accepted. The Contractor has the right, at its expense, to be present during the inspection. The place of inspection and acceptance shall be: NIST, 100 Bureau Drive, Building 226, Room B165, Gaithersburg, MD 20899. Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

VIII. WARRANTY

The contractor shall provide a commercial warranty of the entire system in accordance with the manufacturer or contractor’s commercial practices, for a minimum period of 1 year. The warranty shall be in accordance with terms in FAR 52.212-4 and shall commence upon acceptance of the system by the Government.

IX. RISK ASSESSMENT

The contractor will not need access to a system that processes non-public or sensitive DOC information. All work to be performed under this contract is considered to be Non-IT - No Risk.

X. TRAVEL

The contractor will not be reimbursed for any travel cost. Any travel cost incurred by the contractor shall be included in the firm fixed price quoted for this requirement.

XI. MISCELLANEOUS INFORMATION

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the armed Security Police when entering the campus.

Regular Business Hours. Regular business hours are Monday through Friday, Eastern Time, excluding Federal holidays and NIST closures.

Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office. Please refer to the following web site for additional Visitor Information: http://www.nist.gov/public_affairs/visitor/

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass must be displayed on the vehicle in accordance with NIST Security Office instructions.