RFQ attachment - Requirements.pdf

STATEMENT OF WORK / REQUIREMENTS DOCUMENT

Title: Brand-Name Only for an Instrument Systems absolute UV-vis Spectra Irradiance Measurement System for measuring the irradiance of the SPHERE devices

Requesting Lab: Engineering Laboratory

I. BACKGROUND INFORMATION

The Materials and Structural Systems Division (MSSD) in the Engineering Laboratory (EL) at the National Institute of Standards and Technologies (NIST) serves as the world-class resource for developing and promoting the use of science-based tools, measurements, data, models, protocols, and reference standards, to enhance both the global competitiveness of U.S. industry through innovations in building materials and construction technology, and the safety, security, and sustainability of the nation’s buildings and physical infrastructure. The Infrastructure Materials Group (IMG) under the MSSD developed the SPHERE (Simulated Photodegradation via High Energy Radiant Exposure), which is a unique weathering device for measuring accelerated exposure of materials used in infrastructure. The integrating sphere technology used in NIST weathering devices provides the highest uniformity and intensity of UV irradiation, and the electrode-less microwave-energized mercury arc lamp provides more stability. The use of the NIST SPHERE systems is critical to the mission for research in EL, particularly for Scientific and Technical Research and Services (STRS) projects in the Engineering Materials for Resilient Infrastructure (EMRI) Program, other EL projects examining the service life of polymeric materials, and EL projects using the NIST SPHERE to generate aged plastic particles in the NIST Circular Economic Program. Obtaining accurate NIST-calibrated irradiance data of the SPHERE is vital for NIST to meet the deadlines in all projects involving the accelerated aging of materials. The existing, NIST-owned SPHERE was custom-manufactured by and purchased from Labsphere, Inc.

The MSSD currently owns and operates a CAS140C spectroradiometer, manufactured by Instrument Systems, with an irradiance probe for automating the measurements produced from the existing 2m SPHERE and provides NIST with accurate NIST-calibrated irradiance data. NIST also owns and operates two (2) existing 6-Port (0.5m) SPHERE’s (manufactured and purchased from Labsphere), for which the current CASA140C cannot accurately measure the irradiance (the intensity of the 6-Port 0.5m SPHERE is 4 times higher than the 2m SPHERE). MSSD therefore acquired a CDS-2600 UV-vis spectrometer from Labsphere, Inc. for measuring the higher irradiance of the 0.5 m SPHERE. This spectrometer can measure the higher spectra irradiance but provides insufficient irradiance data below 280nm. Furthermore, it is difficult to attain accurate calibration files (including stay light correction) from the system to integrate into the MSSD-established automated irradiance measurement program. Therefore, MSSD now requires a compatible commercially produced replacement spectroradiometer to accomplish and maintain accurate irradiance measurement values for the 0.5m and 2 m SPHERE and all weathering devices used at

MSSD.

Purpose/Objective:

NIST seeks to obtain an absolute spectral irradiance measurement system for measuring the irradiance of the SPHERE devices. This irradiance measurement system shall consist of a UV-Vis spectral irradiance spectrometer with a fiber-bundle and cosine receiver assembly to be used to measure the irradiance of the sphere wall and sample location at the exit port on existing SPHERE systems, including the SPHERE (2m) and two 6-port (0.5 m) SPHEREs. The system shall include spectral calibration of UV filters and optical system, stay light calibration, and irradiance calibration according to ISO 17025.

II. SCOPE

The Contractor shall deliver (1) an irradiance measurement system consisting of a UV-Vis spectral irradiance spectrometer with an external optical probe with a fiber-buddle/optical fiber guide/cosine receiver assembly, (2) calibration certificate/results for all required spectral calibration including stray light correction, and (3) license software for operating and programming. FOB Destination delivery and warranty shall also be included.

This is a Brand-Name Only requirement for one (1) CAS140D-157U2B spectroradiometer, manufactured by Instrument Systems, which is located in Germany. Konica Minolta Sensing Americas, USA is the distributor of the subject spectroradiometer and is located at 101 Williams Drive, Ramsey, NJ 07446.

III. MINIMUM REQUIREMENTS

The Contractor shall provide a system that fully meets all technical specifications identified below.

All items must be new. Used or remanufactured equipment will not be considered for award.

Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

The Contractor shall provide a Firm Fixed Price Quotation for the following CLIN:

Contract Line Item (CLIN) 0001: An absolute UV-vis Spectra Irradiance Measurement System for measuring the irradiance of the SPHERE devices, in accordance with the following minimum technical specifications (to include software, warranty and shipping cost):

Requirement 0001: UV-vis Spectra Irradiance Measurement system

Description: The UV-vis Spectra Irradiance Measurement system includes a UV-vis Spectra Irradiance spectrometer with an external optical probe with a fiber-buddle optical fiber guide and cosine receiver assembly

Quantity: 1

A. Technical Specifications

a. Ability to measure absolute spectral irradiance in 200-830 nm spectral range with measurable signals especially in UV region from 200 nm and 340 nm, with a spectral resolution of 3.0 nm (with a 100 mm slit); with a short integration time less or equal to 4 milliseconds (ms).

b. 1024 x 128 pixel, cooled “back-illuminated” CCD detector for minimum dark current with detector cooling to 10 °C; 0.65 nm/pixel data-point interval.

c. 50 μm entrance slit to increase the spectral resolution.

d. Adjustable optical filter to attenuate input intensity at least to 0.01% (10-4) - a Filter wheel with UV density filters OD1 / OD2 / OD3 / OD4

e. Mountable spectrometer head with external optical probes (Cosine receiver) to measure the diffusive UV light from existing SPHERE wall and exit port.

f. Plug adapter for Fiber-Bundle optimized for NON-VIS supports accessory with a

1.5 mm diam, 3-m long, quartz optical fiber guide (spectral range 190 to 1350 nm with a cosine receiver

Calibration certificate/results

Requirement 0002: Factory Irradiance Calibration Description: Irradiance calibration to wavelength range UV and VIS/NIR, from 200 to 830nm.

Quantity: 1

A. Technical Specifications Calibration to wavelength range UV and VIS/NIR; with final test and test certificate according to DIN EN ISO 17025.

Requirement 0003: Spectral calibration of the UV density filters Description: Spectral calibration of all UV density filters (OD 1, OD2, OD3, OD4) to wavelength range UV and VIS/NIR, from 200 to 830nm.

Quantity: 1

A. Technical Specifications Calibration to wavelength range UV and VIS/NIR, 200 to 830 nm.

Requirement 0004: Stray light correction of the system Description: Spectral calibration and stray light correction to wavelength range UV and VIS/NIR, from 200 to 830nm

Quantity: 1

A. Technical Specifications Calibration to wavelength range UV and VIS/NIR, from 200 to 830 nm; providing stray light correction matrix for spectrometer and accessory, results shall be NIST-tracible.

Software Requirements: Software packages for operating and programming.

Spectro window Software for operating spectrometer

Description: Software for operating the spectrometer, spectral Analysis, conducting transmission and reflection measurement.

The Application Programming Interface (API) in the CAS140D-157U2B spectroradiometer is required for purposes of compatibility with existing government-owned equipment and must be compatible with results produced from the API of the existing CAS140C model. The API and other software components described in this section must be compatible with the existing instrument setup and the protocols produced from the current custom-based LabVIEW program.

Quantity: 1

A. Technical Specifications Spectral software is compatible with the Windows 10 and 11 operating systems, including all modules and measurement modes. Software for operating the spectrometer and spectral analysis, compatible with GHz clock frequency, 2 GByte RAM computer hardware.

DLL driver program software for spectrometer Description: Dynamic Link Library (DLL) driver program for Windows 10 software system for custom LabVIEW programming

Quantity: 1

A. Technical Specifications Single device license -DLL driver program for Windows 10 software for custom programming using DELPHI, C++, or Visual Basic, and interface for LabVIEW program to MSSD-established automated irradiance measurement program.

IV. DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur not later than 12 weeks After Receipt of an Order. No Installation or Training from the contractor is required.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

National Institute of Standards and Technology Shipping and Receiving 100 Bureau Drive, Building 301 Gaithersburg, MD 20899

The final placement of the system shall occur at the following location on the NIST campus:

National Institute of Standards and Technology Shipping and Receiving 100 Bureau Drive, Building 301

Gaithersburg, MD 20899 Lipiin Sung (POC), B350/226

V. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment ich the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 10 working days it will take to inspect, accept or reject) of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document. Following inspection and acceptance, and verification that the system fully complies with all technical specifications listed in this document, the equipment will be accepted.

VI. WARRANTY

The contractor shall provide a one-year standard commercial warranty for all equipment.

VII. PAYMENT SCHEDULE

The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after receipt and acceptance by the NIST Subject Matter Expert (SME) of the fully delivered and functioning system.

2. The Government anticipates inspection will occur upon:

a. After the testing procedures set forth in this document have been complete

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.