RFQ - Attachment 1 - Admin. Information - Gangway and Docks.docx

IDAHO DEPARTMENT OF FISH & GAME

RFQ #522 – GANGWAY AND DOCKS

ATTACHMENT 1 – SECTION 1

Eric.wagner@idfg.idaho.gov 208.287.2815

A. Purpose The Idaho Department of Fish & Game (IDFG) is requesting Quotes from qualified vendors for the purchase of a Gangway and Docks (Dock) as further detailed below.

B. General Information & Solicitation Instructions This Solicitation is issued by IDFG via IPRO: https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA.

The RFQ Lead is the only contact for this solicitation. All correspondence regarding this RFQ must be in writing. In the event that it becomes necessary to revise any part of this RFQ, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this RFQ will not be relied upon. All changes to this RFQ must be in writing and posted in IPRO to be valid. Alternate Bids are not allowed.

C. Submission Requirements Your response to this RFQ may be submitted electronically via IPRO or email (see below for additional details). IDFG will not be accepting manual submissions for this solicitation. Your submission must include the Required Submittals listed below and be received prior to the deadline established in IPRO. Failure to provide any of the documents or submission on a form different from those provided, may cause your submission to be found as non-responsive.

Electronic Submission:

IPRO – Enter your pricing in IPRO ( https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA ) and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (listed above) and attach all Required Submittals.

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote via email, courier, fax, or other method outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

D. Required Submittals As part of your response to this RFQ, the following documents are required.

Attachment 2 – Price Sheet Attachment 3 – Signature Page Brochures, architectural drawing, or specifications sheet detailing the Dock, Gangways, and Abutments being submitted for this solicitation.

E. Award Award will be to the responsive responsible Bidder with the lowest fully burdened cost in the best interest of the State, as provided in Attachment 2 in IPRO.

F. Resulting Contract If IDFG awards a contract from this Solicitation, it will do so by issuing a Purchase Order (PO) document which will be an acceptance of the successful bid. The PO will be comprised of the following documents; this RFQ, including any incorporated documents; the successful quote, including any clarifications requested by IDFG; and an artifact formalizing any requirements agreed upon through Contract discussions or negotiations, if applicable.

The following documents are incorporated into this RFQ as if set out in their entirety, whether or not they are attached in IPRO:

The documents may be found on the “Information for Vendors” page of the State’s Division of Purchasing (DOP) website (www.purchasing.idaho.gov ). If multiple versions of any of these documents are available on the website, the version in effect on the day the RFQ is issued shall apply.

ATTACHMENT 1 – SECTION 2

The following special terms and conditions are incorporated into the resulting Contract to supplement or add to the State of Idaho Standard Contract Terms and Conditions.

A. Delivery Contractor must provide an estimated Delivery date on Attachment 2 – Price Sheet. The Contractor is responsible for the unloading of the Docks. Freight FOB destination, prepaid and allowed.

Delivery must be made Monday through Thursday, 8:00 am to 4:00 pm local time excluding state of Idaho recognized holidays (https://www.idaho.gov/government/holidays.html), unless otherwise approved in writing by IDFG. Contractor must notify IDFG, in writing, no less than seven (7) business days prior to delivery. IDFG delivery contact information will be provided upon Award.

Delivery Location

Idaho Department of Fish and Game – Salmon 99 Hwy 93 N, Salmon, Idaho 83467

B. Acceptance Upon receipt of the Dock per the delivery location identified in Section 2.A, Delivery, the Dock will be inspected by the delivery contact (or approved designee) to ensure the requirements and specifications are met. The Acceptance period will be for thirty (30) calendar days from the date the Dock was delivered.

In the event the specifications are not met, the Contractor must pick-up, correct any discrepancies, and re-deliver within thirty (30) calendar days after notification from IDFG, at no additional cost to IDFG. In the event that the Dock does not meet the requirements, specifications, or found with discrepancies that are not fixed by the Contractor during the Acceptance period, IDFG reserves the right to reject the Dock via email notification.

C. Warranty The Dock must conform in all respects with the specifications of this RFQ.

Contractor must extend the manufacturer’s standard warranty with all products supplied under the resulting Contract.

Warranty must include all tools, parts, equipment, labor, and freight to repair or replace a defective warranted item, which may also include the entire Dock. All warranty work must be complete within thirty (30) calendars days after receipt of written notice from IDFG. If approved by IDFG, the Contractor may perform warranty work on-site, at the Delivery location, in lieu of pick-up and return shipping. The Contractor will be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Dock on-site within thirty (30) calendars days, or if the Dock continuously malfunctions and causes it to be out of service on multiple occasions, IDFG reserves the right to require the Contractor to pick-up, repair, and return the Dock at no additional cost to IDFG.

Contractor is responsible for all warranty requirements. No third-party warranties will be allowed.

D. Vendor Requirement Vendor must have a current and signed written agreement with the manufacturer stating that the vendor is an authorized dealer or authorized re-seller for the product(s) being quoted in this solicitation.

E. Invoicing & Payments Invoices – Invoices must be submitted as further detailed below. Invoices submitted prior to Acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission.

Invoices must include the following information:

· Contractor Company Name & Contact Information

· Contract Name & Number (PO #)

· Invoice Number & Date

· Itemization of the purchased goods to include: description matching the contract, quantity, unit of measure, unit price, extended price, and total invoiced amount.

Payment – Payment for correctly submitted invoice will be made in accordance with Idaho Code 67-2302 (https://legislature.idaho.gov/statutesrules/idstat/Title67/T67CH23/SECT67-2302/).

F. Remedial Action In addition to any remedies available to the State under law or equity, the State may it its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to IDFG, 3) withhold payment or require payment of actual damages caused by the Discrepancy, 4) terminate the Contract pursuant to Section 2.F, Termination of Contract, in addition to any remedies imposed by the State.

If IDFG must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, IDFG may withhold the actual cost to IDFG from the Contractor’s payment(s).

G. Termination of Contract For Cause - See Section 2, Termination, of the State of Idaho Standard Contract Terms and Conditions – May 2021.

For Fiscal Necessity – See Section 27, Termination for Fiscal Necessity, of the State of Idaho Standard Contract Terms and Conditions – May 2021.

For Convenience – Either party may terminate this Contract for its convenience at any time upon providing its written notification at least ninety (90) calendar days prior to the desired termination date.

ATTACHMENT 1 – SECTION 3

A. Requirements The Docks must be the latest model of the manufacturer's current standard production, as offered to commercial trade. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be to the manufacturer’s standard unless otherwise specified in this RFQ.

B. Brand Name The brand name(s) specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Contractor offering an “equal” must include documentation, which demonstrates, to IDFG’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, IDFG reserves the right to seek clarification from the Contractor. Failure to provide satisfactory documentation or a clarifying response to IDFG may eliminate the Contractor from further consideration.

C. Docks and Gangways– General Specifications The following Specifications are the minimum that IDFG is willing to accept.

1. T- configuration fishing docks and gangway with handrails and wood decking- Douglas Fir #2 or better (See Exhibit A).

2. Three (3) each Truss Frames – Must be constructed of one and a half (1 1/2) inch thick aluminum, steel angle or square tubing. Must have bracing to create a rigid frame. Truss Frames must be eight (8) feet wide by twenty (20) feet in length by minimum of seventeen (17) inches high.

3. Dock to dock connection – Must be made with corrosion resistant three quarter (3/4) inch cold rolled pin through sleeves.

4. Gangway connections on both ends (gangway to dock and gangway to shore) – Must be made with two (2), corrosion resistant half (1/2) inch stainless steel pins through sleeves.

5. Fifteen (15) each Floats – Must be constructed from polyethylene and filled with expanded polystyrene. Must be four (4) feet in width by eight (8) feet in length by sixteen (16) inches deep.

6. One (1) each Transition Plate - Constructed of 6063 T5 grade aluminum or equal. Must be four (4) feet wide by thirty (30) inches in length by one quarter (1/4) inches thick. Transition plate must connect to gangway by a hinge system.

T- Configuration Dock

1. Two (2) each eight (8) foot by twenty (20) foot docks with a four (4) foot by twelve (12) foot gangway.

2. Connection between horizontal and vertical dock must be made with two (2), corrosion resistant half (1/2) inch stainless steel pins through sleeves.

3. Connection between horizontal dock and gangway must be made with two (2), corrosion resistant half (1/2) inch stainless steel pins through sleeves.

4. The top dock must have handrails with knockouts for ADA compliance and fishing pole holders.

5. Lower handrails must be twenty-one (21) inches from deck surface for ADA compliance.

6. Top handrails must be forty-six (46) inches tall.

7. ADA handrail knockouts need to be thirty-four (34) inches tall, four (4) feet long and spaced out every two (2) feet. ADA handrail knockouts need to be on only the top eight by twenty (8x20) dock in this configuration.

8. Twenty (20) foot sides must have three (3) knockouts and the eight (8) foot ends must have one (1) knockout.

9. Handrail placement must be appropriate for connection points with other docks and gangways.

10. Must have two fishing pole holders per knockout- all steel powder-coated.

11. The first dock connected to the gangway and the top dock in this configuration must have handrails; lower handrails must be twenty-one (21) inches from deck surface. The top handrails must be forty-six (46) inches tall.

12. Must have two (2) inches tall by six (6) inches wide by eight (8) feet long wood decking- Douglas Fir #2 or better across the deck.

Gangways

1. One (1) each ADA Gangways – Constructed of 6063 T5 grade aluminum or equal. Must have a non- skid surface and contain a roller, handrails, and mounting bracket. Must be four (4) feet wide by twelve (12) feet long.

2. Handrail placement must be appropriate for connection points with other docks and gangways.

3. Connection points on the dock and abutment ends of the gangway must be made with two (2), corrosion resistant half (1/2) inch stainless steel pins through sleeves.

Exhibit A

T-Configuration Handrails

8x20 Dock

Shoreline Gangway 8x20 Dock

RFQ #522 GANGWAY AND DOCKS Page 4 of 4 image1.gif