RFQ_A261017447_Vehicle_Transportation_Services.pdf

GAVIN NEWSOM

GOVERNOR

CAROLINE THOMAS JACOBS

DIRECTOR

3650 SCHRIEVER AVENUE, MATHER, CA 95655

CONTRACTSUNIT@CALOES.CA.GOV

www.CalOES.ca.gov

Notice to Prospective Bidders

Request for Quote (RFQ) A261017447 Vehicle Transportation Services

SB OPTION

June 9, 2026

As a State of California certified Small Business (SB), you are invited to review and respond to this contracting opportunity for Vehicle Transportation Services, offered by Cal OES. Government Code Section 14838.5 allows state agencies to contract with California certified SBs or DVBEs for goods, services and information technology for up to $249,999.99 as long as the agency obtains price quotations from two or more certified SBs, including Micro-business (es) (MBs) or DVBEs with the condition that the contract award, if made, is to a California certified SB (MB) or DVBE.

Please find attached the sample contract for the services requested. The walk-through dates are identified in the below table. All questions arising from the walk-through must be submitted in writing to the Contract Analyst prior to June 19, 2026. Verbal information at walk-through will not be binding on the State unless such information is issued in writing as an addendum. Responses to questions will be provided to those who attended the walk-through by June 23,2026.

mailto:contractsunit@caloes.ca.gov http://www.caloes.ca.gov/ www.CalOES.ca.gov

EVENT DATE

Release of RFQ June 9, 2026

Non-Mandatory Walkthrough 3791 Bradview Drive, Sacramento

CA, 95827 11:00 AM (PST)

June 18, 2026

Brian Bowman (916) 281-4183 Brian.bowman@caloes.ca.gov

Deadline for Submittal of Questions June 19, 2026 11:00 AM (PST)

Cal OES Response to Submitted Questions

June 23, 2026

RFQ Due Date June 24, 2026 3:00 PM (PT)

Term of the Agreement July 1, 2026 or upon approval by Department of General Services (DGS) – May 30, 2028

Please return Exhibit B-1, by: June 24, 2026 at 3:00 P.M. (PT). A completed document sent via email is required to be sent to the Contract Analyst at the email below. Please ensure insurance requirements, if applicable, as identified in the sample contract are considered in your quote.

GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) DISCLOSURE NOTIFICATION

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

mailto:Brian.bowman@caloes.ca.gov www.CalOES.ca.gov

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Please note: In order to award a contract, the apparent winning Contractor will need to complete the items below:

• Payee Data Record (STD 204), which can be viewed and downloaded at:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

• Payee Data Record Supplement (STD 205), which can be viewed and downloaded at:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

• Bidder Declaration (GSPD-05-105), which can be viewed and downloaded at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

• Contractor Certification Clauses (CCC – 04/2017), which can be viewed and downloaded at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal- Services-Resources-List-Folder/Standard-Contract- Language?search=Contractor%20Certification%20Clauses

• Darfur Contracting Act Certification (Pursuant to Darfur Contracting Act of 2008), which can be viewed and downloaded at:

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=Contractor%20Certification%20Clauses https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=Contractor%20Certification%20Clauses https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=Contractor%20Certification%20Clauses https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf www.CalOES.ca.gov

• California Civil Rights Laws Certification, which can be viewed and downloaded at:

https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL- RIGHTS-LAWS-ATTACHMENT.ashx

• Certificate of Insurance and its endorsements as identified in Exhibit D of the attached sample contract.

• Documentation reflecting any other requirement.

If there are any questions, please contact the Contract Analyst listed below.

Call OES reserves the right to withdraw this contracting opportunity for any reason.

Ines Silva, Contract Analyst contractsunit@caloes.ca.gov https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.ashx https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.ashx

2. The term of this Agreement is:

SAMPLE

SAMPLE

California Governor’s Office of Emergency Services TBD

Agreement No. A261017447

EXHIBIT A

STATEMENT OF WORK (SOW)

VEHICLE TRANSPORTATION SERVICES

1. OBJECTIVE

The California Governor’s Office of Emergency Services, hereinafter referred to as “Cal OES” requires TBD, hereinafter referred to as “Contractor”, to provide Class A and Class B licensed drivers to support, and provide transportation services for Cal OES - Disaster Logistics by mobilizing any vehicles to any California based incident or destination as needed and requested by Cal OES.

2. TERM/PERIOD OF PERFORMANCE

A. The period of performance for the Agreement shall be July 1, 2026, or upon approval by the Department of General Services (DGS), whichever is later, through May 30, 2028, with the option to extend for one (1) additional twelve (12) month term with an increased amount, no more than $60,000 per each additional year, at the original rates evaluated and considered.

A. The Contractor shall not be authorized to deliver or commence the performance of services as described in this SOW until the Agreement has been approved. Any delivery or performance of service that is commenced prior to the approval of the Agreement shall be considered voluntary on the part of the Contractor and non-compensable.

B. Consistent with the terms and conditions of the original solicitation, and upon mutual consent, Cal OES and the Contractor may execute written amendments to alter the method, price, or schedule of the work, subject to the limitations set forth by California Public Contract Code, section 100 et seq, and the California State Contracting Manual.

3. BUDGETED AMOUNT

The initial award of this Agreement shall not exceed $TBD and there is no obligation on Cal OES’ part to utilize the entire amount. Any increases in the budgeted amount will be at the rates evaluated and considered herein.

4. QUALIFICATIONS

A. Mandatory Qualifications:

i. The Contractor must ensure all personnel, employed throughout this Agreement, are licensed with Class A and Class B through the California Department of Motor Vehicles (DMV) and meet interstate reciprocity rules.

Agreement No. A261017447

ii. The Contractor must be a transportation company, meaning transportation services are normal for their business services and functions, performing the majority of the work, utilizing their own employees.

iii. The Contractor must have access to a minimum of 10 qualified (Class A and B) drivers to meet the timeliness of services.

B. Minimum Qualifications:

i. The Contractor must ensure that personnel for this Agreement have been licensed with a minimum of a Class A license for a minimum of four years.

5. PROJECT TASKS AND DELIVERABLES

The Contractor must perform project tasks and/or deliverables including, but not limited to, the following:

A. Transportation Services

i. The Contractor shall provide an appropriately licensed driver, Class A and Class B driver, within four (4) hours of notification. The Contractor shall follow Cal OES instructions to arrive at the destination site and provide the estimated time of travel. Statewide travel may be required depending on critical business needs. The Contractor will be expected to travel to any location throughout California as needed during a declared state emergency or critical business need.

Primary locations of transport to include but not limited to:

a. Dixon Warehouse, 2299 Kids Way, Dixon, CA, 95620

b. Corona Warehouse, 1435 Sherborn Street, Corona, CA, 92879

c. Butte County Sheriff’s Office, 5 Gillick Way, Oroville, CA 95965

d. Santa Barbara County Sheriff’s Office, 812 W. Foster Rd., Santa Maria, CA 93455

ii. The Contractor shall operate Cal OES owned or leased vehicles in the course of business or as needed for emergency deployment. Vehicle will be Class A and/or Class B and transport will be throughout the State.

iii. The Contractor shall be required to utilize a Cal OES fuel card, maintain a log of all transactions, and provide receipts upon completion of each assigned transport.

iv. The Contractor shall note that shipping or transportation will be in Cal OES owned or leased vehicles and will include but is not limited to the following vehicle types; Mobile Command Vehicles (MCV), Mobile Command Unit Trailers (MCU), Tractor Trailer combinations, and/or various box trucks of varying size.

Agreement No. A261017447 B. Vehicle Specifications

i. Mobile Command Vehicle (MCV):

a. Vehicle Class: 8

b. Height: 11’-13’

c. Length: 46’ 2”

d. Gross Vehicle Weight Rating (GVWR): 62,800 lbs.

ii. Mobile Command Unit (Trailer):

a. Vehicle Class: Commercial trailer

b. Height: approximately 14’

c. Length: approximately 53’

d. GVWR: 65,000 lbs.

iii. Box Truck:

a. Vehicle Class: 6

b. Height: 13’

c. Length: 30’-32’

d. Weight: GVWR: 25,999 lbs.

iv. Tractor:

a. Vehicle Class: 8

b. Height: 10-11’

c. Length: 28-30’

d. GVWR: Up to 60,000 lbs.

e. Curb Weight: 20,000-25,000 (without trailer)

v. In coordination with the Contract Manager, the Contractor shall identify the type of equipment necessary to ensure proper transportation from pick up to delivery.

vi. The Contractor personnel shall be available Monday through Friday, including state holidays, and weekends, as needed. The Contractor and Contractor’s drivers shall be available 24 hours a day, 7 days a week, 365 days a year, as needed for declared state emergencies and during critical

Agreement No. A261017447 business needed. If an emergency falls on a state holiday, services are to be performed on the day of the State holiday per Cal OES Contract Manager direction.

a. A list of state holidays can be found via the following link:

i. http://www.calhr.ca.gov/employees/Pages/state-holidays.aspx

vii. In the event of a vehicle breakdown or issue(s) during mobilization, the Contractor shall notify the Cal OES Contract Manager immediately so that it may be actioned accordingly.

viii. The Contractor shall coordinate all assignments with Cal OES Contract Manager (or designee).

ix. The Contractor shall keep the Cal OES Contract Manager informed of their location throughout the process until the task is complete and shall be readily available and responsive when contacted.

x. Operators shall be in full and current compliance with all laws, rules, and regulations governing their operation (federal, state, and local), and shall be adequately and properly insured as described in Exhibit D, Additional Provisions.

xi. The Contractor shall be responsible for ensuring the suitability for duty and proper training and licensure of all employees used (company employees, lease operators, and sub-contract employees) to fulfill the requirements of this Agreement. Throughout the life of this Agreement, Cal OES reserves the right to inspect all documentation related to the above requirements.

C. Transportation Management

i. In coordination with the Cal OES Contract Manager (or designee) the Contractor shall determine a delivery route to optimize transport throughout the State during any given week.

ii. The Contractor shall ensure that compliance with drivers’ hours of service requirements does not adversely impact deliveries or agreed upon delivery times.

iii. The Contractor shall monitor progress of transport and provide updates to Cal OES Contract Manager as requested.

iv. The Contractor shall maintain records appropriate to meet Department of Motor Vehicles (DMV) requirements, time keeping, brokering, accounting, delivery information, and other necessary functions.

v. The Contractor shall track and properly log driver hours and ensure drivers do not exceed the allotted hours in accordance with applicable state and federal laws.

http://www.calhr.ca.gov/employees/Pages/state-holidays.aspx

Agreement No. A261017447

vi. The Contractor shall certify that all drivers maintain required licensing and endorsements throughout the duration of this Agreement.

vii. The Contractor shall ensure drivers have transportation to and from the requested Cal OES vehicle drop-off location.

viii. The Contractor shall confirm vehicle and equipment weight requirements for over the road operations in California without exceeding mandatory weight requirements.

D. Inspections:

i. Inspections shall be conducted on vehicles driven by the Contractor with Cal OES personnel present with the Inspection document completed.

Please see Attachment 1, Inspection Report. The Cal OES Contract Manager shall be sent documentation for record after each inspection.

6. ACCEPTANCE OF SERVICES

Payment for services performed under this Agreement shall be in accordance with the Cost Sheet, Exhibit B-1. The approval process is outlined in the Performance Section of this SOW. Acceptance criteria shall consist of the following:

A. The Contractor is responsible for obtaining approval from Cal OES Contract Manager before beginning any services.

B. The Contractor shall meet all timelines and deliverables due dates as described herein.

C. It shall be Cal OES’ sole determination as to whether services have been successfully completed and are acceptable.

D. The Contractor costs related to rework of unacceptable work products shall be costs of the Contractor and shall not be billed to Cal OES.

7. CONTRACTOR RESPONSIBILITIES

A. This serves as a notice under Executive Order N-6-22 that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the Executive Order and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.

B. The Contractor shall provide all equipment and/or software necessary to perform the required duties outlined herein.

https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions

Agreement No. A261017447 C. The Contractor shall designate a primary contact person to whom all project communications may be addressed and who has the authority to act on all aspects of the services.

D. If a Contractor employee is unable to perform due to illness, resignation, or other factors beyond the Contractor’s control, the Contractor shall provide qualified and suitable substitute personnel.

E. The Contractor shall assume primary responsibility of the vehicle and its contents when conducting services for the purposes of this Agreement such as possessing, driving, and/or transporting the vehicle and is the primary responsible party for any liabilities, damages, and/or losses occurred.

8. CAL OES RESPONSIBILITIES

A. Cal OES shall designate a person to whom all Contractor communication will be addressed, and who has the authority to act on all aspects of the services.

This person will review the SOW and associated documents with the Contractor to ensure understanding of the responsibilities of both parties.

B. Cal OES shall provide access to department staff and management, offices, and operation areas, as required, to complete the tasks and activities defined under this Agreement.

C. Cal OES is responsible for ensuring all equipment used is in good working order, suitable, and safe to perform the tasks assigned.

9. PERFORMANCE

Cal OES will be the sole judge of the acceptability of all work performed and all work products produced by the Contractor as a result of this SOW. Should the work performed, or the products produced by the Contractor fail to meet Cal OES’ conditions, requirements, specifications, guidelines, or other applicable standards, the following resolution process will be employed, except as superseded by other binding processes:

A. Cal OES will notify the Contractor of any problems in writing within five (5) business days of identifying the problem.

B. The Contractor must respond to Cal OES within five (5) business days after initial problem notification. The response shall include a corrective action plan and detailed explanation of how the Contractor plans to mitigate the issue.

i. Failure by the Contractor to respond to Cal OES’ initial problem notification within the required time limit may result in immediate termination of the Contract.

C. Cal OES will, within five (5) business days after receipt of the Contractor’s corrective action plan, notify the Contractor in writing whether it accepts or rejects the plan.

Agreement No. A261017447

i. If Cal OES rejects the corrective action plan, the Contractor will submit a revised plan within three (3) business days. Failure by the Contractor to respond to Cal OES’s rejection notification may result in immediate termination of the Agreement.

D. Upon receipt of the revised corrective action plan, Cal OES will notify the Contractor in writing whether it accepts or rejects the revised plan within three

(3) business days.

i. Rejection of the revised corrective action plan will result in immediate termination of the Agreement.

E. In the event of Agreement termination, Cal OES shall pay all amounts due to the Contractor for all work accepted prior to termination.

10. PROBLEM ESCALATION

The parties acknowledge and agree that certain technical and project related problems or issues may arise, and that such matters shall be brought to Cal OES’ attention. There may be instances where the severity of the problem(s) justifies escalated reporting. To this extent, the Contractor will determine the level of severity and notify the appropriate Cal OES personnel. Cal OES personnel notified, and the time period taken to report the problem or issue shall be at a level commensurate with the severity of the problem or issue. The relevant Cal OES personnel include, but are not limited to, the following:

First level: TBD

Second level: TBD

Third level: TBD

11. TERMINATION OF AGREEMENT

Cal OES reserves the right to terminate this Agreement, subject to thirty (30) days written notice to the Contractor. In the event of termination, Cal OES shall pay all amounts due the Contractor for all services rendered and accepted prior to termination.

Additional conditions for termination include, but are not limited to, the following:

A. This Agreement can be immediately terminated for cause. The term “for cause” shall mean that the Contractor fails to meet the terms, conditions, and/or responsibilities of the Agreement. In this instance, the Agreement termination

Agreement No. A261017447 shall be effective as of the date indicated on Cal OES’ notification to the Contractor.

B. This Agreement may be suspended or cancelled without notice, at the option of the Contractor, if the Contractor or Cal OES’ premises or equipment are destroyed by fire or other catastrophe, or so substantially damaged that it is impractical to continue service, or in the event the Contractor is unable to render service as a result of any action by any governmental authority.

C. Cal OES may terminate performance of work under this Agreement for its convenience in whole or, from time to time, in part, if Cal OES determines that a termination is in the State's interest.

i. Cal OES shall terminate by delivering to the Contractor a Notice of Termination specifying the extent of termination and the effective date thereof. The parties agree that, as to the terminated portion of the Agreement, the Agreement shall be deemed to remain in effect until such time as the termination settlement, if any, is concluded and the Agreement shall not be void.

ii. After receipt of a Notice of Termination, and except as directed by Cal OES, the Contractor shall immediately proceed with the following obligations, as applicable, regardless of any delay in determining or adjusting any amounts due under this clause. The Contractor shall:

a) Stop work as specified in the Notice of Termination.

b) Place no further subcontracts for materials, services, or facilities, except as necessary to complete the continued portion of the Contract.

c) Terminate all subcontracts to the extent they relate to the work terminated.

d) Settle all outstanding liabilities and termination settlement proposals arising from the termination of subcontracts; the approval or ratification of which will be final for purposes of this clause.

D. The Contractor may submit a written request to terminate this Agreement only if Cal OES should substantially fail to perform its responsibilities as provided herein.

E. This Agreement may be terminated at any time upon mutual written agreement between Cal OES and the Contractor.

Agreement No. A261017447

12. SUBCONTRACTING PROVISIONS

A. The Contractor will act as prime contractor under this Agreement. In addition to identifying all personnel proposed to work under this Agreement, the Contractor shall also identify its subcontractor affiliation, as applicable.

B. Cal OES reserves the right to approve all subcontractors prior to the performance of any work by the subcontractor.

C. All subcontractors must meet or exceed the minimum qualifications for the project team personnel set forth in Paragraph C of IFB#A251017447. All subcontractors must possess a minimum of a Class A license for a minimum of four years and during the term of the contract as required in Paragraph C of

IFB#A251017447.

D. Nothing contained in this Agreement shall create any contractual relationship between Cal OES and any subcontractors, and no subcontract shall relieve the Contractor of its responsibilities and obligations hereunder. The Contractor is fully responsible to Cal OES for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them.

E. If a subcontractor is a California Certified Small Business (SB) and/or Disabled Veteran Business Enterprise (DVBE), then those amounts paid to certified subcontractors shall be identified on the Contractor’s invoice(s).

F. If a subcontractor is a California Certified DVBE, the Contractor shall provide proof of payments made to DVBE subcontractor(s) at the request of Cal OES.

G. If the Contractor has committed to the use of DVBE subcontractors, upon completion of Agreement, the Contractor shall certify that all payments have been made to the DVBE subcontractors by submitting the DVBE Subcontracting Report (STD 817). Cal OES will withhold $10,000 from the final payment, or the full payment if the final payment is less than $10,000, until the complete and accurate STD 817 is received. Failure to submit this certification after given the opportunity to cure, will result in Cal OES permanently deducting $10,000 from the final payment or the full payment if less than $10,000.

H. The Contractor’s obligation to pay its subcontractors is an independent obligation from Cal OES’ obligation to make payments to the Contractor. As a result, Cal OES shall have no obligation to pay or to enforce the payment of any monies to any subcontractor.

13. AUTHORIZED REPRESENTATIVES

The authorized representatives during the term of this Agreement are identified in the tables below. Changes to the Authorized Representatives are allowed without contract amendment via written notice to the representatives identified below.

Agreement No. A261017447 For service-related inquiries:

The California Governor’s Office of Emergency Services Contractor

NAME: TBD NAME: TBD

ADDRESS: ADDRESS:

PHONE: PHONE:

EMAIL: EMAIL:

For Agreement administrative inquiries:

The California Governor’s Office of Emergency Services Contractor

NAME: Ines Silva, Contract Analyst NAME: TBD

ADDRESS: 10391 Peter A McCuen Blvd Mather, CA 95655 ADDRESS:

PHONE: (916)364-4659 PHONE:

EMAIL: Ines.Silva@caloes.ca.gov EMAIL:

mailto:Ines.Silva@caloes.ca.gov

Agreement No. A261017447

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Payment for services performed under this Agreement shall be in accordance with the Cost Sheet, Exhibit B-1. It shall be Cal OES’ sole determination as to whether a service has been successfully completed and is acceptable.

2. Invoices shall be submitted after services are rendered and shall include the following information:

A. Agreement No.

B. Contractor

C. Service

D. Itemized Cost

E. Invoice Date

Invoices shall be due and payable, and payment shall be made, only after Cal OES’ Contract Manager’s acceptance of services.

3. The Contractor’s costs related to items such as travel and per diem shall be inclusive in the Cost Sheet, Exhibit B-1, and will not be paid separately as part of this Agreement.

4. Submit invoices to:

California Governor’s Office of Emergency Services Accounting Unit

APInvoices@caloes.ca.gov

5. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, Cal OES shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement.

6. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, Cal OES shall have the option to either cancel this Agreement with no liability occurring to Cal OES or offer an amendment to the Contractor to reflect the reduced amount.

7. All payments will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

mailto:APInvoices@caloes.ca.gov

Agreement No. A261017447

EXHIBIT B-1

COST SHEET

The Contractor shall provide all labor, materials, equipment, and every other item of expense, direct or indirect including any applicable taxes, necessary to complete the services in accordance with the specifications described in the Statement of Work, Exhibit A, at the rates specified below. Cal OES makes no guarantee, expressed or implied, on the actual amount of services/hours that shall be required for this Agreement, and reserves the right to omit portions or quantities of work, as may be deemed necessary. Payment for service performed under this Agreement shall be for actual expenditures incurred. The rates referenced below shall be binding for the term of the Agreement.

Regular Labor Rate

$_________/Hour

Overtime Labor Rate

Weekend Labor Rate

Holiday Labor Rate

Emergency Labor Rate

*This cost sheet is for rate and evaluation purposes only.

Agreement No. A261017447

EXHIBIT C

GENERAL TERMS AND CONDITIONS

The General Terms and Conditions (GTCs) are hereby incorporated by reference and can be accessed by visiting the following links:

Non-IT Services General Terms and Conditions (02/2025):

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225- February-2025.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf

Agreement No. A261017447

EXHIBIT D

ADDITIONAL PROVISIONS

1. INSURANCE

The Contractor shall submit original Certificates of Insurance for all required Insurance and must show "occurrence" coverage when applicable. If a syndicate is used, the syndicate's name must be included.

All types of insurance must be issued by an insurer with a minimum Best Classification Rating of B + V, or equivalent as determined and deemed acceptable by the Department of General Services, Office of Risk and Insurance Management.

A. General Provisions Applying to All Policies

i. Coverage Term – Coverage needs to be in force for the complete term of the contract. If insurance expires during the term of the contract, a new certificate must be received by the State at least thirty (30) days prior to the expiration of this insurance. Any new insurance must still comply to the original terms of the contract and be no less than one (1) year or the remainder of the term of this Agreement, whichever is greater. The new certificate must show the name and address of the insurance company, the policy number, and the beginning and ending dates of the policy.

ii. Policy Cancellation or Termination & Notice of Non-Renewal – Contractor is responsible to notify the State within 5 business days before the effective date of any cancellation, non-renewal or material change that affects required insurance coverage. In the event Contractor fails to keep in effect at all times the specified insurance coverage, the State may, in addition to any other remedies it may have, terminate this Contract upon the occurrence of such event, subject to the provisions of this Contract.

iii. Deductible – Contractor is responsible for any deductible or self-insured retention contained within their insurance program.

iv. Primary Clause – Any required insurance contained in this contract shall be primary, and not excess or contributory, to any other insurance carried by the State.

v. Insurance Carrier Required Rating – All insurance companies must carry a rating acceptable to the Office of Risk and Insurance Management – A or better and financial size category of VII or better to the latest edition of the A.M. Best Key Rating Guide. If the Contractor is self-insured for a portion or all of its insurance, review of financial information including a letter of credit may be required.

vi. Endorsements – Any required endorsements requested by the State must be physically attached to all requested certificates of insurance and not substituted by referring to such coverage on the certificate of insurance.

Agreement No. A261017447

vii. Inadequate Insurance – Inadequate or lack of insurance does not negate the contractor’s obligations under the contract.

viii. Satisfying an SIR – All insurance policies required by this contract/permit must allow the State to pay and/or act as the contractor’s agent in satisfying any self-insured retention (SIR). The choice to pay and/or act as the contractor’s agent in satisfying any SIR is at the State’s discretion.

ix. Available Coverages/Limits – All coverage and limits available to the contractor shall also be available and applicable to the State.

x. Subcontractors – In the case of Contractor utilization of subcontractors to complete the contracted scope of work, contractor shall include all subcontractors as insureds under Contractor’s insurance or supply evidence of insurance to The State equal to policies, coverages and limits required of Contractor.

B. Insurance Requirements

i. Commercial General Liability – Contractor shall maintain general liability on an occurrence form with limits not less than $1,000,000 per occurrence for bodily injury and property damage liability combined, with a $2,000,000 annual policy aggregate. The policy shall include coverage for liabilities arising out of premises, operations, independent contractors, products, completed operations, personal & advertising injury, and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability. The policy must include The State of California, its officers, agents, employees and servants as additional insureds, but only with respect to work performed under the contract.

ii. Workers Compensation and Employers Liability – Contractor shall maintain statutory worker’s compensation and employer’s liability coverage for all its employees who will be engaged in the performance of the Contract. Employer’s liability limits of $1,000,000 are required. The insurer waives any right of recovery the insurer may have against the State because of payments the insurer makes for injury or damage arising out of the work done under contract/permit with the State. A Waiver of Subrogation or Right to Recover endorsement in favor of the State must be attached to the certificate.

iii. Automobile Liability – Contractor shall maintain motor vehicle liability with limits not less than $2,000,000 combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle including owned, hired, and non-owned motor vehicles. The policy must name The State of California, its officers, agents, and employees as additional insured, but only with respect to work performed under the contract.

Agreement No. A261017447 The Contractor shall furnish a Certificate of Insurance. The Certificate of Insurance will provide the above listed liability coverages and the Certificate Holder shall read:

California Governor's Office of Emergency Services 3650 Schriever Avenue Mather, CA 95655-4203

C. Other Required Insurance Provisions

Certificate of Insurance must also contain all of the following provisions:

i. Statement requiring the Insurer to provide written notice to Cal OES thirty

(30) calendar days prior to cancelling the Contractor's policy.

ii. Statement that Cal OES, its officers, agents, servants and employees are included as additional insured on the policy, but only insofar as the services under this Agreement are concerned.

iii. Statement that neither Cal OES, nor any of its agents, will be responsible for any premium or assessment on said policies.

iv. In the event Contractor fails to keep the insurance coverage as herein prescribed in effect at all times during the term of this Agreement, Cal OES may, in addition to any other remedies it may have, terminate this Agreement effective the last day of insurance coverage.

v. The Contractor shall email the certificate of insurance, identifying the Agreement number, to Cal OES at the following email address:

ContractsUnit@caloes.ca.gov Contract Number A251017447 mailto:ContractsUnit@caloes.ca.gov

Agreement No. A261017447

ATTACHMENT 1

INSPECTION REPORT

Cal OES Rancho Cordova, California, 95741 US

Monthly Inspection Form v15

Vehicle

Operator

Date

Inspection Items (*) Indicates Required Items

Usage

Meter Reading *

Days used * Please enter the number of days used for the ending month.

Exterior

Exterior Condition * Assess overall cleanliness, damage that may need repair.

Pass / Fail

Provide Photo or Comment on Failure

Agreement No. A261017447 Exterior Code 3 Light Condition Please inspect exterior code 3 lights for cracked lenses, bent or damaged brackets. If there is no code 3 equipment installed on vehicle please tap "next" to skip this.

Registration/License Plates * Pass / Fail

Tire Age & Condition * Check tread depth, inflation, and condition

Engine Oil Level * Check engine oil level and/or for leaks

Agreement No. A261017447 Take a photo of the vehicle *

Interior

Interior Condition * Assess overall cleanliness of vehicle's interior.

Mirrors and Supports * Check power mirror function

Agreement No. A261017447 Battery & Starter * Check vehicle's starting operation

All Lights & Signals * Pass / Fail

Radio Check Please turn on radio and check channel/band changes. If there is no code 3 equipment installed on vehicle please tap "next" to skip this.

Pass / Fail

Sat Phone/Starlink Check If applicable, turn on Sat Phone and verify operation, or power on Starlink and check for software update.

Pass / Fail

Code 3 Siren Please test siren to ensure it is functioning properly (if applicable). If there is no code 3 equipment installed on vehicle please tap "next" to skip this.

Pass / Fail

Code 3 Lights Please turn on code 3 lights and check to ensure all lights function properly. If there is no code 3 equipment installed on vehicle please tap "next" to skip this.

Pass / Fail

Safety/Emergency Roadside Equipment

Cell Phone Mount Pass / Fail

Agreement No. A261017447 First Aid Kit Pass / Fail

Road Flares Pass / Fail

Tire Chains Pass / Fail

Tire Pressure Gauge Pass / Fail

Agreement No. A261017447 Fire Extinguisher check fire extinguisher expiration and safety equipment

Chassis (Driven Inspection)

Steering System * Short drive to verify no issues with vehicle steering.

Suspension System * Short drive to check for loose/abnormal suspension handling.

Transmission * Short drive to ensure transmission shifts properly

Agreement No. A261017447 Braking System * Short drive to confirm normal braking functions.

Vehicle Transportation Services Disaster Logistics Agreement No. A251017447

Parking Brake * Apply parking brake to verify proper function.

Sign-off

Signature *