RFQ 983 Rev 1 Admin Doc and Attachment A - Produce Bins - 6.23.25.pdf

ISDA RFQ 983 Rev 1 – ISDA Produce Bins Administration Document

RFQ Event 983 – Revision 1 ISDA Produce Bins

1. Purpose

Idaho State Department of Agriculture (ISDA) is requesting quotes for one hundred (100) produce bins, with the option to purchase 1 – 100 additional bins at the quoted price, as further detailed below. The purchase of additional bins at the quoted price will be at ISDA’s sole discretion.

The sole point of contact for this RFQ is:

Molly Heiss, Idaho State Department of Agriculture

(208) 332-8641 Molly.Heiss@ISDA.Idaho.gov

2. Submission of Questions The contact noted in Section 1 is the only contact for ISDA for this RFQ. All correspondence will be in writing and must be submitted via the Q&A Board in Luma. In the event that it becomes necessary to revise any part of this RFQ, addenda will be posted at Supplier Portal / Supplier Portal (inforgov.com) It will be the responsibility of the vendor intending to submit a quote to monitor Supplier Portal / Supplier Portal (inforgov.com) for any updates or amendments. Any oral interpretations or clarifications of this RFQ shall not be relied upon.

3. Time lines Vendor Q&A ends: June 20, 2025 at 11:59:59 PM Quotes Due: June 27, 2025 by 5:00:00 PM Mountain Time

4. Incorporated Documents

a) State of Idaho Solicitation Instructions for Vendors, dated Jan 2017

b) State of Idaho Standard Terms and Conditions, dated 2024

c) State of Idaho Signature Page

d) State of Idaho Insurance Requirements

e) Attachment A – Specifications

Quotes which condition the Quote based upon the State accepting other terms and conditions not found in the RFQ, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Quote will be given.

5. Award Basis

Award will be made all-to-one to the responsive, responsible vendor with the lowest per-unit price. The quoted price must be a fully-burdened price.

ISDA reserves the right to purchase up to one hundred (100) additional Produce Bins at the awarded price.

mailto:Molly.Heiss@ISDA.Idaho.gov https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA

6. Delivery, Acceptance, and Billing

The Vendor must deliver the Produce Bins, FOB Destination, to the Idaho State Department of Agriculture at 2270 Old Penitentiary Rd., Boise, Idaho 83712, after July 1, 2025 but no later than July 31, 2025.

Please provide advance notice of one week before delivery.

The ISDA contact for delivery is:

Erica White Ph: (208) 332-8532 E-mail: erica.white@isda.idaho.gov

Acceptance:

Items will be evaluated for acceptance based on the specifications included as Attachment A.

Invoicing:

Agency Name: Idaho State Department of Agriculture Invoice Address: ATTN: Erica White

P.O. Box 7249 Boise, ID 83707

Email Address: fiscal@isda.idaho.gov

Phone: (208) 332-8532

The Vendor must provide the following information with each invoice:

1. IPRO contract number (and name of project/product, if appropriate) and Agency PO number

2. Identification of product order date and product delivery date

3. Total amount billed

4. Detailed itemized description of product(s) provided

5. Name of authorized individual and contact information for Vendor.

7. Response

Only electronic submissions will be accepted. The Vendor must input their fully-burdened quote into LUMA for each item they are bidding. The Vendor’s quote must include information about Vendor lead times for the installations.

The Vendor’s Quote must include responses to all mandatory Prerequisites and Questions and be received prior to the deadline established in LUMA.

8. Electronic Submission LUMA – Enter your pricing in LUMA Supplier Portal / Supplier Portal (inforgov.com)) and respond to all mandatory Prerequisites and Questions prior to the deadline established in LUMA.

All quotes must be accompanied by a signed State of Idaho Signature Page. Be advised that the Vendor name/entity entered on the State of Idaho Signature Page must match the Vendor name/entity registered in LUMA. If the Vendor name/entity identified on the state supplied Signature Page differs mailto:fiscal@isda.idaho.gov from the Vendor name/entity under which you register in LUMA, the information provided on the Signature Page prevails.

All vendors participating in a solicitation issued through LUMA must establish an account in the LUMA system. It is free to establish an account and only takes a few minutes of your time.

Attachment A – Specifications RFQ 983 Rev 1

ISDA Produce Bins

Requirements:

o Bin Liner Sleeve

Size: 47 inches x 39 inches x 30 inches Shape: octagonal Material: white triple layer corrugated cardboard is preferred. Brown corrugated cardboard is acceptable.

o Bin Liner Top

Size: 47 inches x 39.5 inches x 5 inches Shape: octagonal Material: black plastic/vinyl o Bin Liner Base Size: 47 inches x 39.5 inches x 4 inches Shape: octagonal Material: black plastic/vinyl o Printed Vinyl Wrap to be installed on each Bin Liner Sleeve Final Trim Size: 175 inches x 30 inches Full/four color printing process Artwork to be provided via Dropbox or other large file sharing program after contract has been awarded.

o Quantity:100 (with the possibility to order 1 – 100 additional bins at quoted price)

Delivery must be made between July 1st and July 31st, 2025. No early deliveries will be accepted. Vendors must upload their delivery date at the time of the quote. ISDA reserves the right to determine whether the vendor’s stated delivery date meets the agency’s business requirements.

Images of a produce bin purchased by ISDA via a previous RFQ and meeting these specifications are included for Vendor reference only. Actual artwork will be provided after the purchase order has been awarded.