RFQ 934 admin document.pdf

IDAHO DEPARTMENT OF PARKS AND RECREATION

RFQ 934

FY25 GROOMING IMPLEMENTS

1. Purpose Idaho’s Department of Parks and Recreation is requesting quotes for two grooming implements, as further detailed below.

The contact for this RFQ is:

NICOLAS TORYANSKI, BUYER

208-514-2478 Nicolas.toryanski@idpr.idaho.gov

2. Background The State of Idaho is seeking two grooming implements, to be pulled by an OSV. One operating in the North region, the other in the East. Details for the machine can be found below in Exhibit A.

3. Time lines Quotes Due (by 5:00 p.m. MT) May 22, 2025

SET UP AND DELIVERED WITHIN 120 DAYS ARO)

4. Specifications See Exhibit A

The contractor will deliver the two machines, FOB Destination on the specs sheet on or before 120 ARO or as coordinated with the Agency contact. Agency contact for delivery is:

NICOLAS TORYANSKI

208-514-2478

NICOLAS.TORYANSKI@IDPR.IDAHO.GOV

5. Award Basis Award will be made to the responsive responsible vendor with the lowest Total Cost, as provided on Exhibit B, Price Sheet.

Payment terms- Payment will be issued in accordance with Idaho Title 67 Chapter 23. After the goods are delivered, provide our agency (IDPR) with an itemized invoice and payment will be issued to the providing vendor.

6. Response

Enter your Total cost on Exhibit B, Price Sheet, submit your quote via IPRO (IPRO LOGIN) so that it is received at IDPR prior to the deadline established above.

Quotes must include all Required Submittal Items (See below).

When submitting via IPRO enter your Total Cost on Exhibit B AND in IPRO, and UPLOAD all Required Submittal Items.

List of Attachments Required Submittal Items

Admin document- Exhibit A – Specifications Exhibit B – Price Sheet State of Idaho Signature Page W-9 form Standard Terms and Conditions Solicitation instructions

Exhibit B – Price Sheet State of Idaho Signature Page Questionnaire Warranty Information W-9 form signed in the last 30 days

Exhibit A

Specifications for GROOMING IMPLEMENTS IDAHO DEPARTMENT OF PARKS AND RECREATION SPECIFICATIONS FOR SNOWMOBILE TRAIL GROOMING

IMPLEMENT

For Fremont County, Idaho

1- Mogul Master XLMBP 16-12 HD AC Series Snowmobile Trail Grooming Implement or equivalent. New, current production year model only.

Specifications Shall Include:

- Maximum Acceptable Weight ~4,200 lbs.

-Length 16’ (16’ body not including hitch or wheels) -Width 12’

Groomer is to be equipped as follows:

1. 7 spring tripping blades including tripping rear V-blade

2. Grease zerks at all blade pivot points

3. Wide stance hydraulic rear wheel assembly

4. Large flotation tires on rear wheel assembly

5. Cutting height adjustment via hydraulic rigid hitch with built-in floating device

6. 3/8” hydraulic hoses with breakaway hydraulic quick couplers

7. 3 ½” x 10” and 3 ½” x 34” hydraulic cylinders

8. 5 adjustable/replaceable pan skegs

9. Hardened wear strips on side rails

10. Reflective stripping

11. Rear caution slow moving vehicle sign

12. Trailer light kit for hauling after dark behind groomer transport truck.

13. High lip extended packing pan

14. Pintle type hitch, with Shear Pin Pintle Hitch in the fifth wheel goose neck configuration, compatible with a Tucker T2000

15. AC Option (Aggressive Cut) for hard packed snow conditions

Successful bidder must work with over snow vehicle (OSV) manufacturer to assure that the Mogul Master Trail Groomer (or equivalent) is compatible with the OSV that will be pulling the drag; tongue is proper length to allow adequate turning radius without damage to OSV, adequate hydraulics and hydraulic hose couplers, which are compatible with those on the OSV.

TRADE-IN: N/A

Successful bidder shall contact Nicolas Toryanski, IDPR Buyer at (208) 514-2478 to indicate that the groomer is ready to be delivered. Please contact Terry Martindale, Fremont County groomer coordinator, for exact delivery location (208) 390-0637

All prices are to be FOB delivery point. The delivery point is Island Park, Idaho.

The State reserves the right to accept or reject any or all offers on the vehicles offered for trade.

IDAHO DEPARTMENT OF PARKS AND RECREATION SPECIFICATIONS FOR SNOWMOBILE TRAIL GROOMING

IMPLEMENT

For Bonner County, Idaho

1- MOGUL MASTER MBP 08 SERIES Multi Blade Planer or equivalent. New, current production year model only.

Specifications Shall Include:

- Maximum Acceptable Weight ~ 3,850 lbs.

-Length 10’6” (without hitch) -Width 13’

Groomer is to be equipped as follows:

1. 4 SPRING TRIPPING BLADES

2. GREASE ZERKS AT ALL BLADE PIVOT POINTS

3. WIDE STANCE HYDRAULIC REAR WHEEL ASSEMBLY

4. LARGE FLOATATION TIRES ON REAR WHEEL ASSEMBLY

5. CUTTING HEIGHT ADJUSTMENT via HYDRAULIC RIGID HITCH WITH BUILT-IN FLOATING DEVICE

6. SHEAR PIN PINTLE HITCH

7. BREAK AWAY HYDRAULIC QUICK COUPLERS

8. 3/8" HYDRAULIC HOSES

9. 3 ½”" X 10" AND 3 ½” 34" HYDRAULIC CYLINDERS

10. 5 HARDENED, ADJUSTABLE, REPLACEABLE PAN SKEGS

11. HARDENED WEAR STRIPS ON SIDE RAILS

12. REFLECTIVE STRIPING

13. REAR CAUTION SLOW MOVING VEHICLE SIGN

14. REAR LED TAILLIGHT, WORK LIGHT AND STROBE BEACON

15. HIGH LIP EXTENDED PACKING PAN

16. AGGRESSIVE CUT

17. EXTENDED REINFORCED HITCH

18. HITCH JACK LEG

19. COMB PAN FINISHER

20. HIGHWAY TIRES WITH EXTENDED WHEEL ASSEMBLY

21. COMPLATIBLE WITH A PISTON BULLY PB400

Successful bidder must work with over snow vehicle (OSV) manufacturer to assure that the Mogul Master Trail Groomer (or equivalent) is compatible with the OSV that will be pulling the drag; tongue is proper length to allow adequate turning radius without damage to OSV, adequate hydraulics and hydraulic hose couplers, which are compatible with those on the OSV.

TRADE-IN: N/A

Successful bidder shall contact Nicolas Toryanski, IDPR Buyer at (208) 514-2478 to indicate that the groomer is ready to be delivered. Please contact John Finney, Bonner County groomer coordinator, for exact delivery location (208)263-7712.

All prices are to be FOB delivery point. The delivery point is Sandpoint, Idaho.

The State reserves the right to accept or reject any or all offers on the vehicles offered for trade.

Exhibit B

FY25 GROOMING IMPLEMENTS

Price Sheet

This Price Sheet must be submitted with your quote, whether the submission is manual or electronic through the Idaho eProcurement System (IPRO).

Name of Vendor:

Groomers offered/manufacturer/model no.:

Provide your TOTAL COST for the groomers, meeting the specifications outlined in Exhibit A. Your TOTAL COST must be fully burdened to include all costs associated with providing the groomers meeting the required minimum specifications, including delivery FOB Destination (location information found in Exhibit A) and any installation or set up required.

Unit Cost Fremont County groomer $ Bonner County groomer $

TOTAL COST for the two grooming implements: $

If awarded the contract, will you meet the time line for delivery specified in Paragraph 3 of this RFQ?

YES *NO

*A ‘NO’ response may disqualify you from consideration for award. If a longer delivery time is required, please provide an explanation:

Provide your approximate delivery: days ARO

Company Name:

Contact Name/Phone:

Contact E-mail: