RFQ 9172 - Civil Services - Statement of Work.pdf

City of Denton, Texas Surveying and Civil Engineering Professional Services

RFQ #9172

A: INTRODUCTION

The City of Denton (City), a home-rule city of the State of Texas, is requesting submissions of qualifications for the purpose of selecting one firm with demonstrated experience in providing surveying, platting, permitting and civil engineering services as needed for Denton Municipal Electric’s (DME) Capital Improvement Plan (CIP) projects.

Firms must submit information supporting experience and capabilities for all categories described in the Scope of Work section. An evaluation team will review all submissions for qualifications. It is the intent of the City of Denton to award a single contract for all services required. The contract will be for an initial 3 years with two one-year renewal periods.

The Firm must have a Registered Professional Engineer in the State of Texas on staff to stamp all reports.

The firm shall have demonstrated experience providing the following services:

• Construction staking

• Field design surveys

• Topographic surveys

• Boundary surveys and analysis

• Preparation of easement, right-of-way, and metes & bounds exhibits

B: INSTRUCTIONS TO PROPOSERS

The responses to this RFQ shall be submitted following the City of Denton procedures and rules.

The submission of a proposal shall be deemed a representation and certification by the proposer that they:

• Have carefully read and fully understand the information that was provided by the City to serve as the basis for submission of this proposal.

• Have the capability to successfully undertake and complete all services/functions shown in the scope of work.

• Represent that all information contained in the proposal is true and correct.

• Did not, in any way, collude, conspire to agree, directly or indirectly, with any person, Firm, corporation or other Proposer in regard to the amount, terms or conditions of this proposal.

• Acknowledge that the City has the right to make any inquiry it deems appropriate to substantiate or supplement information supplied by Proposer, and Proposer hereby grants the City permission to make these inquiries, and to provide any and all related documentation in a timely manner.

C: RFQ SUBMISSION REQUIREMENTS

The Firm shall submit the following:

Company overview

Proposed team experience and qualifications including Registered Professional Engineers qualifications

Evidence of ability to perform the services shown in the scope of work.

List of ten successfully completed relevant projects in the past three years. Include the project owner, project scope, project location, project timeline (notice to proceed date, projected completion date, and actual completion date), and participating project team members.

List of three references demonstrating experience in surveying and civil engineering services described in the scope of work.

D: SCOPE OF WORK

The scope of work to be performed is as required to assist Denton Municipal Electric with surveying and civil engineering services as needed for CIP projects. All survey services will be performed under the direct supervision of a Registered Professional Land Surveyor (RPLS) licensed to practice in the State of Texas. The Survey Professional will seal all surveys and other documents requiring the seal of a RPLS. The surveying services will meet or exceed the minimum standards of practice established by the Texas Board of Professional Land Surveyors.

Below is a listing of the tasks the Firm shall complete for City under this contract. This is not meant to be a complete listing but is provided to give the firm an understanding of the scope of services required:

• Land Surveying:

o Deed sketches o Boundary surveys o Plats o Design surveys o Topographic surveys o Preparation of easement exhibits o Alignment staking o As-built surveys o Level A and B Subsurface Utility Engineering (S.U.E.)

o Construction verification surveys of concrete placement and other improvements o Placement of monuments o Other surveying services as necessary.

• Engineering:

o Feasibility studies for site selections o Alignment evaluations and route planning o Coordination with other governmental agencies (including TxDOT, City of Denton, Denton County, etc.)

o Site plans o grading plans o Drainage studies o Design of support infrastructure (such as streets, drainage, water and sanitary sewer facilities) o Substation retirement support o Underground transmission line design and support o Landscaping and irrigation design o Structural design o Coordination and consultation with geotechnical engineers o Preparation of specifications and Requests for Proposals o Construction oversight and/or inspection o Other design services as necessary.

• Permit processing, including coordination with the City of Denton Planning Department, and preparation of submittal packages for permits such as:

o Specific Use Permits o Variances o Plats o Environmentally Sensitive Areas o TxDOT permits o floodplain studies o Site Plans o Clearing & Grading permits o building permits o other permits as may be required.

The DESIGN PROFESSIONAL will represent DME at public meetings and official meetings with City staff as requested. Project management, planning, scheduling and tracking necessary to direct the work will also be a part of this effort.

E: WORK PROCEDURE

A representative of the City will provide the Design Professional with a written Survey Request Form. This request will provide a minimum of forty-eight (48) hours’ notice of the need for specific services and will briefly outline the nature of the work to be provided along with the necessary timeline. If the Design Professional is unable to meet the required schedule, he will notify the City’s representative within twenty-four (24) hours so that other provisions or a revised schedule can be arranged.

Once the Design Professional has reviewed the preliminary information provided with the Survey Request Form and has agreed to accept the specific assignment as detailed, the City’s representative will provide detailed information, including written instructions, construction plans or drawings, deeds, sketches, electronic drawing files, or any other information necessary to complete the assignment.

Upon review of the detailed information, the Design Professional will provide an estimate of the effort and/or cost of services as well as a proposed schedule for completion from receipt of Notice to Proceed (NTP) to the City’s representative. The City will then issue a purchase order for the work assignment. Payment will be made upon receipt and acceptance of deliverables.

Upon completion of the work, the Design Professional will provide electronic files, plots, maps, exhibits, field notes, point files, and/or other materials as requested by the City.

Deliverables will be produced and transmitted to the City using standards established and set forth by the City of Denton Engineering Services department.

F: EVALUATION CRITERIA

Selection of a firm(s) to provide the aforementioned services shall be in accordance with the City of Denton Purchasing Policies and procedures. The City of Denton shall open all submissions and evaluate each respondent in accordance to the below criteria:

The City of Denton will evaluate the submission in accordance with the selection criteria and will rank the firms on the basis of the submittals. The City of Denton reserves the right to consider information obtained in addition to the data submitted in the response. The selection criterion is listed below:

Identification and understanding of the City’s requirements for this contract (FACTOR: 25%)

The respondent's understanding of the objectives and scope of the requested services of the primary areas, in a clear and concise, written expression. The respondent’s Statement of Qualification and all requested criteria will be critical components of the evaluation.

Experience and qualifications (FACTOR: 55%).

The respondent's successful experience on services described in the scope of work requested in this RFQ will be a major consideration. The qualifications of the respondent in terms of experience, service capability, and resources will be reviewed in order to assess the ability of the respondent to successfully complete the services to be assigned under this RFQ. The firm’s ability to provide the necessary professional and technical expertise and supervision will be a major consideration.

Probable Performance (FACTOR: 20%)

The respondent’s past performance with the City of Denton and other entities, financial resources and ability to perform, demonstrated capability and responsibility, references, and the respondent’s ability to provide reliable support will be factors of probable performance.

The submissions shall be scored and weighted as indicated above.

G: CONTRACT STRUCTURE

The contract compensation for surveying and other civil professional services will be negotiated with selected firm in accordance with information contained in the RFQ invitation. Professional services will be billed based on the agreed upon standard hourly rates of engineers, technicians, field crew, and other personnel. The hourly rate schedule may be modified at the beginning of each calendar year. The contract will have a total not-to-exceed amount for the entire term of the contract.