RFQ 798 admin document (find exhibit a and B here).pdf

IDAHO DEPARTMENT OF PARKS AND RECREATION

RFQ #798

FY 2025 TOY HAULER TRAILER

1. Purpose Idaho department of parks and recreation is requesting quotes for a Tandem Axle RV type trailer, as further detailed below.

The contact for this RFQ is:

NICOLAS TORYANSKI, BUYER

208-514-2478 Nicolas.toryanski@idpr.idaho.gov

2. Background Idaho Department of Parks and Recreation is seeking to acquire a Tandem Axle RV type trailer for staff transportation and temporary housing.

3. Time lines Quotes Due (by 5:00 p.m. MT) MARCH 3, 2025

Delivered within 30 day ARO (after receipt of order).

4. Specifications See Exhibit A

Contractor will deliver the trailer, FOB Destination, 5657 Warm Springs Ave on or before 30 day ARO or as coordinated with the Agency contact. Agency contact for delivery is:

Michael Robinson 208-514-2413 Michael.robinson@idpr.idaho.gov

5. Award Basis Award will be made to the responsive responsible vendor with the lowest Total Cost, as provided on Exhibit B, Price Sheet.

Payment terms- NET30

6. Response

Enter your Total Cost on Exhibit B, Price Sheet, and submit your quote via IPRO (IPRO LOGIN) so that it is received by IDPR prior to the deadline established above.

Quotes must include all Required Submittal Items (See below).

If submitting via IPRO enter your Total Cost on Exhibit B AND in IPRO, and UPLOAD all Required Submittal Items.

List of Attachments Required Submittal Items

Exhibit A – Specifications Exhibit B – Price Sheet State of Idaho Signature Page Blank W-9 form Standard terms and conditions Solicitations instructions

Exhibit B – Price Sheet W-9 Form State of Idaho Signature Page Warranty Information

Exhibit A

TOY HAULER TRAILER BID SPECIFICATIONS

2021 or newer RV Aluminum Toy Hauler Tandem Axle Trailer

1. GENERAL REQUIREMENT

The trailer shall be a new or used 2021 or greater model of the manufacturer’s current standard production, as offered to commercial trade. Though they are not specifically covered herein, all parts and accessories necessary to provide a complete and efficient trailer shall be furnished with a unit of this type.

All parts shall conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. The vendor represents that all equipment offered with its quote is new or used at the time of delivery.

The trailer shall be completely assembled, serviced, adjusted, all optional equipment and accessories installed per the manufacturer’s specifications, and ready for continuous operation at the time of delivery.

Upon receipt, the trailer will be inspected by IDPR’s Program Manager or designee to assure that it meets the specifications included in this RFQ. If IDPR determines the trailer is not in accordance with the specifications, the vendor shall pick-up, correct any discrepancies, and re-deliver to the IDPR specified location at the vendor’s expense. The timeframe for completion of corrective actions shall not exceed thirty (30) calendar days from receipt of written notification from IDPR’s Program Manager or designee.

The model offered must have been in production for at least two (2) years prior to the date of delivery to the state of Idaho.

Demonstration models shall not be considered.

2. MINMUN SPECIFICATION, DECRIPION, AND CAPACITY

GVWR- No less than 12,500 lbs. and no more than 14,000 lbs.

Base Trailer Weight- No less than 6,000 lbs. and no more than 7000 lbs.

3. MINIMUM SPECIFICATION, FRAME, CONSTRUCTION

Frame Construction- Full perimeter welded aluminum, 6 welded sides, no mechanical fasteners

Crossmembers- Fully welded aluminum crossmembers no mechanical fasteners.

Hitch- Bumper Pull, 2 5\16” adjustable height coupler

4. MINIMUM SPECIFICATION, EXTERIOR CONSTRUCTION

Exterior Walls- Smooth aluminum exterior skin (no rivets or screws). At least 2 RV roof Vents.

Awning- Minimum 20’ maximum 25’ awning located above RV side door.

Ramps/Doors- Minimum 30” RV side door with deadbolt & step. Minimum 96” rear ramp door width and minimum 90” rear ramp door height with cable assist. At least 3,000 lbs rated ramp door.

Landing Gear- minimum 5,000 lb capacity with drop foot. 4 scissor or Electrical stabilizer jacks.

Safety Chains- 2 each 3/8" x 36" Grade 70 high test cadmium plated with slip hooks and safety latches.

Axles- 2 each minimum 5,500 lb. and no more than 6,500 lb. capacity per axle. Torsion axle.

Hubs- EZ Lube hubs.

Brakes- Electric brakes 1 axel with 12 volt sealed breakaway system

Suspension- Rubber torsion or steel spring type

Tires- ST235/80-16″E radial, 10 ply, nitrogen filled tires

Spare Tires/ Wheels- (1) ST235/80-16″E radial, 10 ply.

Spare Tire/ Wheel carriers- (1) mount to accommodate ST235/80-16″E radial, 10 ply.

5. MINIMUM SPECIFICATION, INTERIOR CONSTRUCTION

Interior Walls- Vinyl composite walls and ceiling. No wood. Ceiling height shall not be shorter than 80” and no greater than 96”.

Load Securement- 8 each (4 per side) 1,200lb D-ring type surface mount. Airline Track Recessed on side walls 1 ½’ above floor.

Tool Compartment- Aluminum upper cabinet (3 doors) each side wall.

Electrical- LED lighting. 2 overhead dome lights. 110 Volt PKG with 30 AMP service. 2-interior duplex receptacles.

Decking- Aluminum extruded, No wood.

Deck Width- No less than 96” or no greater than 102”

Deck Dimensions – Deck area shall not be shorter than 100”.

Kitchen- Flush mount cook top, two burner with oven or microwave, stainless steel sink, 12V or LPG gas refrigerator, fold out dinette with bench seating.

Bathroom- Toilet, Fiberglass shower.

Beds- one happy jack bed with a 60” x 80” queen mattress.

Bedroom- One 60” x 80” queen mattress with storage underneath

Windows- Dual pane tinted windows at least four 2 on each side

4. MINIMUM SPECFICATION, ELECTRICAL

Generator- 5.5 KW Minimum

Battery- Lithium

Inverter- No smaller than 2000 watts

Solar- No smaller than 400 watts

30-AMP MPPT change controller

120 V USB power outlets throughout

5. MINIMUM SPECFICATION, WATER SYSTEM

Minimum 40-gallon black water tank

Minimum 40-gallon gray water tank

Minimum 100-gallon freshwater tank

Minimum 3.0 GPM /12v water pump with winterizing tap

Minimum 6gal LPG gas and Electric or tankless water heater

6. MINIMUM SPECFICATION, MECHANCIAL FEATURES

(2) Low profile 15,000 BTU A/Cs with ducting and vents

(1) 25,000 BTU LP ducted furnace

(1) Thermostat

(2) LP Fuel tanks – 20 gallons total

LP Tank cover

7. MINIMUM SPECFICATION, SAFTY

(2) CO Detectors

(2) Smoke Detectors

(1) 5 LB. BC Fire Extinguisher

LP Detector

8. TITLING

a. The vendor must apply for the title

b. Title shall be made out to the following

i. Idaho Dept of Parks and Recreation

ii. 5657 Warm Springs Ave Boise, ID 83716

Exhibit B

FY 2025 TOY HAULER TRAILER

Price Sheet

This Price Sheet must be submitted with your quote, whether the submission is manual or electronic through the Idaho eProcurement System (IPRO).

Name of Vendor:

Trailer offered/manufacturer/model no.:

Provide your TOTAL COST for the trailer, meeting the specifications outlined in Exhibit A. Your TOTAL COST must be fully burdened to include all costs associated with providing the trailer meeting the required minimum specifications, including delivery FOB Destination 5657 Warm Springs Ave Boise, ID 83716, and all other preparations necessary.

TOTAL COST for the commodity: $

If awarded the contract, will you meet the time line for delivery specified in Paragraph 3 of this RFQ?

YES *NO

*A ‘NO’ response may disqualify you from consideration for award. If a longer delivery time is required, please provide an explanation:

Provide your approximate delivery: days ARO

Company Name:

Contact Name/Phone:

Contact E-mail: