RFQ_75N94023Q00054_SOW_CARL_ZEISS.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation number is 75N94023Q00054 and is issued as a Request for Quotation (RFQ). The solicitation/contract will include all applicable provisions and clauses in effect through Federal Acquisition Circular 2023-03.

The North American Industry Classification (NAICS) Code is 811210 and the business size standard is $34m. However, this solicitation is not set aside for small business. This acquisition is being conducted using Simplified Acquisition Procedures in accordance with FAR Part 13. Eunice Kennedy Shriver National Institute of Child Health and Human Development (NICHD) intends to contract on a sole source basis with Carl Zeiss Microscopy – 1 North Broadway - White Plains, NY 10601 to procure a One-Year Protect Advanced Service agreement (P.O.P.: 8/1/2023 through 7/31/2024) for Carl Zeiss Microscopy manufactured confocal microscopes - Qty (2) LSM 710 Microscopes and Qty (1) LSM 780 NLO Microscope and components as follows:

INSTRUMENT: LSM 710 - Serial# 2502000484

ITEM - 600 Product ID/Product Description - 000000-1910-111 – Protect advanced LSM 710 (2/3 Ch.)

ITEM – 700- Product ID/Product Description - 000000-1910-092 - Protect advanced Research Microscope mot

ITEM - 800 – Product ID/Product Description - 000000-1910-107 - Protect advanced 405/440nm CW Laser

INSTRUMENT: LSM 780 NLO – Serial# 2504000417

ITEM – 1100 – Product ID/Product Description - 000000-1910-108 - Protect advanced LSM 780

ITEM – 1200 – Product ID/Product Description - 000000-1910-092 - Protect advanced Research Microscope mot

ITEM - 1500 - Product ID/Product Description - 000000-1910-107 - Protect advanced 405/440nm CW Laser

INSTRUMENT: LSM 710 – Serial# 2502000759

ITEM – 1800 – Product ID/Product Description - 000000-1910-111 - Protect advanced LSM 710 (2/3 Ch.)

ITEM – 1900 – Product ID/Product Description - 000000-1910-092 - Protect advanced Research Microscope mot

ITEM - 2000 - Product ID/Product Description - 000000-1910-118 - Protect advanced LSM BiG Detector

ITEM – 2100 – Product ID/Product Description - 000000-1910-107 - Protect advanced 405/440nm CW Laser

Protect Advanced Service Agreement includes the following as well as other advantages and benefits:

One (1) preventative maintenance inspection per agreement year. This includes all labor and travel associated with conducting this PM inspection visit. • All labor and travel related charges associated with any service visit in addition to the PM visit as may be required during the contract year, is included. • Discount on Spare parts, Discount on Consumable Purchases. • Discount on Instrument Upgrades • Software version upgrades (when applicable) for LSM service agreement (excludes platform upgrades) • The software installation will be covered under the service agreement. Scheduled and emergency service performed between the hours of 8:00 AM and 5:00 PM Monday through Friday excluding Carl Zeiss Microscopy, LLC holidays. • Carl Zeiss Factory trained Customer Support Engineers

Advantages/benefits provided with Protect Advanced Service Agreement directly from Carl Zeiss

Carl Zeiss Factory Trained Engineers (and employed w/Carl Zeiss) for all services/repairs, Highest/Prioritized Scheduling for Service Appointments, Unlimited Repair Service Visits, Local Zeiss’ Service Engineers at Key Institutions, Unlimited Labor and Travel Expenses, Unlimited Certified ZEISS Parts, Unlimited Applications and Technical Phone Support within business hours, Free Software and Firmware Updates, when applicable, Proactively Scheduled Preventative Maintenance Visit, Discounts, Loaner Equipment until original instrument is repaired, Fixed Costs and Forward Deployment of Parts at Key Institutions. Carl Zeiss Microscopy, LLC is the only entity in the United States authorized by Carl Zeiss Microscopy GmbH (our German manufacturer) to provide comprehensive service and support for Carl Zeiss instruments. Only Carl Zeiss Microscopy, LLC has technical service representatives who receive comprehensive and on-going factory training and regular technical updates, as well has having direct access to original manufacturer’s parts to help maintain your Carl Zeiss instruments in optimal condition. Carl Zeiss Microscopy, LLC can engage directly with the engineers that designed your Carl Zeiss instruments, to help resolve your most challenging technical support needs. Carl Zeiss is the sole authorized source for this service, and they do not permit or knowingly contract through third parties to perform repairs on their instrument.

These Carl Zeiss Confocal Laser Scanning Microscopes are delicate instruments being used to take images of either fixed or live specimen in a wide range of scientific investigations. Preparing these samples for imaging requires a lot of work by the Fellow and, in the case of live imaging, the sample is only good for a short period of time. It is critical these microscopes are regularly maintained to 1) operate in top operating condition; and 2) to prevent as much as possible equipment failure. Once failure occurred, it is also critical to promptly obtain service, and have the Service Provider come quickly since downtime is extremely costly in terms of lost productivity for the Institute. Maintenance and service include 1) troubleshooting problems, 2) installing compatible spare parts when needed and, 3) perform all the checks and calibrations necessary to ensure the instrument performs at peak performance. Carl Zeiss, the manufacturer of these systems and they are the only Service Provider qualified to provide such care and maintenance with genuine components, hardware, and software, provide the Carl Zeiss computers to run these microscopes, and send well-trained technicians, and to do this service to NICHD in a timely manner so we have less downtime of our microscopes. Carl Zeiss Microscopy LLC is the Sole Source Service Provider that only has the capability to provide all the services that NICHD needs.

The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source under authority of the 41 U.S.C. 253(c) (1), FAR 6.302. This notice of intent is not a request for competitive quotations.

The offeror must include a completed copy of the provision of FAR Clause 52.212-3, Offeror Representations and Certifications – Commercial Items with its offer. The provisions of FAR Clause 52.212-1 Instructions to Offerors – Commercial Items; FAR Clause 52.212-2, Evaluation – Commercial FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items; and FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items – Deviation for Simplified Acquisitions applies to this acquisition. The offeror must include their Unique Entity ID (UEI), the Taxpayer Identification Number (TIN), and the certification of business size. Note:

The contractor/offeror must provide a completed copy of FAR 52.204-24, "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment" with their quote in response to this solicitation. The clauses are available in full text at http://www.acquisition.gov/far/. Alternate offeror must provide documentation confirming authorization and certified capability from the manufacturer (Carl Zeiss) to provide all services, products, maintain all existing warranties, etc. identified in this notice. Responses to this notice without this confirmation from the manufacturer will not be considered as valid. Offeror capable of furnishing the government with the service specified in this synopsis should submit a copy of their quotation via email to robinsti@mail.nih.gov (Attn: Tina Robinson) and must include solicitation number75N94023Q00054 on the subject line of the email.

Responses to this solicitation must include enough information to establish the interested parties’ bona-fide capabilities of providing all products and services needed. Responses must be accompanied by descriptive literature, warranties and/or other information that demonstrates that the offer meets all the foregoing requirements.

Quotations will be due w/in fifteen calendar days from the publication date of this synopsis but NLT May 11, 2023, by 3:00 pm EDT. via email to address mentioned above. The quotation must reference “Solicitation number” 75N94023Q00054. All responsible sources may submit a quotation, which if timely received, shall be considered by the agency. Any questions must be sent via email to robinsti@mail.nih.gov and must include solicitation number 75N94023Q00054 on/ in the subject line of email.

Note: In order to receive an award, contractor must have an active registration for all awards in the SAM database @www.sam.gov.

mailto:robinsti@mail.nih.gov mailto:robinsti@mail.nih.gov