RFQ 75N91022Q00033.pdf

Combined Synopsis / Solicitation Notice

75N91022Q00033

TITLE: Grant Writing Training Services in support of NCI Cancer Prevention Fellowship Program

GENERAL INFORMATION

Document Type: Combined Synopsis / Solicitation Notice Solicitation Number: 75N91022Q00033 Posted Date: 3/18/2022 Proposed Response Date: 3/24/2022

Product & Service Code: U009 – Education/Training - General NAICS Code: 611430 – Professional and Management Development Training Business Size Standard: $12 million

Contracting Office Address

Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Room 1E136, Rockville, MD 20850, United States.

DESCRIPTION

The Department of Health and Human Services (DHHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Division of Cancer Prevention (DCP), Cancer Prevention Fellowship Program requires grant writer training services, to include grant writing training, individual coaching sessions, mock NIH study sessions, and editing services from a science writer.

This is a combined synopsis/solicitation for commercial items, prepared in accordance with format in FAR 12.6 as supplemented with additional information included in this notice, and shall be processed in accordance with FAR Part 13 – Simplified Acquisition Procedures. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation, 75N91022Q00033, is issued as a request for quote (RFQ) and includes all applicable provisions and clauses in effect through FAR Federal Acquisition Circular (FAC) 2022-04 (01-30-2022) Simplified Acquisition Procedures for commercial items.

The North American Industry Classification System code is 611430 and the business size standard is $12 million.

Only one (1) award will be made as a result of this solicitation. This requirement will be awarded as a firm fixed price purchase order.

1.0 BACKGROUND

The Cancer Prevention Fellowship Program (CPFP) is a multidisciplinary postdoctoral program that trains future leaders in the field of cancer prevention and control. The program is run by the the National Cancer Institute (NCI) Division of Cancer Prevention (DCP). The CPFP provides research fellows the opportunity to develop an independent research program from a variety of specialized disciplines, such as basic science, epidemiology, health services research, medicine, behavioral science, nursing, social science, nutrition, health education/health promotion, law, dentistry, statistics, geography, exercise science, or engineering. The fellows benefit from mentoring and input from senior scientists and program staff.

The intention of completing the Cancer Prevention Fellowship Program is for the research fellow to become an independent investigator. Increasingly, fellows are interested in obtaining academic tenure-track positions and the NIH K-Series: Career Development Awards that would help them to pursue these career paths. The CPFP does not currently offer grantsmanship training geared towards completing the NIH K-Series: Career Development Award application process.

1.1 OBJECTIVE

The primary objective of the Cancer Prevention Fellowship Program (CPFP) is to provide training opportunities that help fellows advance to the next stage of their career in cancer prevention research.

The CPFP requires grant writing training services for up to ten (10) fellows who intend to submit NIH K- Series grant proposals in the next year. The training shall focus on the NIH K-Series: Career Development Award grant application process, to include an overview of the fundamentals of grant writing, the different types of K-Series grant, critical elements of K-Series grants, crafting important sections of K-Series grants, understanding funding mechanisms and announcements, and effective writing tactics for assembling grant applications for NIH K-Series awards. The CPFP is seeking an immersive training experience for its fellows that shall involve group instruction, individual coaching, mock section reviews, and editing services from a scientific writer. The training shall enhance fellows’ ability to construct successful grant applications that will receive funding and support.

2.0 SCOPE

The scope of this requirement is for the Contractor to provide technical instruction, hands-on practice, individualized mentorship, and science editing services for up to ten (10) CPFP Fellows working through the development and submission of their NIH K-Series: Career Development Award grant applications.

The Contractor shall provide a consistent and inclusive experience for all participants. The Contracting Officer’s Representative (COR) shall identify the cohort of ten (10) CPFP Fellows eligible to participate in the training. All members of the cohort, identified by the COR, shall have the opportunity to participate in all aspects of the training, even if they individually choose not to participate. The training shall help fellows generate compelling research ideas; develop time management practices throughout the grant process; prepare K-Series grant applications using best practices for specialized sections; and understand the K-Series grant application review criteria. Due to the COVID-19 pandemic, aspects of the training may be held virtually. The situation is very fluid and subject to change given NIH Policies for in-person meetings. Therefore, this Statement of Work envisions alternative scenarios, one involving traditional in-person training and one involving virtual training.

3.0 CONTRACT REQUIREMENTS

The Contractor shall have extensive knowledge and experience with the NIH K-Series: Career Development Award grant writing process. Moreover, the Contractor must be familiar with NIH K- Series required forms and grant application format. Independently, and not as an agent of the Government, the Contractor shall furnish all necessary labor, materials, supplies, equipment and services not otherwise provided by the Government to perform the following tasks:

3.1 Task 1 – Group Instruction: NIH K-Series: Career Development Award Grantsmanship

The Contractor shall provide 16 hours of group instruction on the NIH K-Series: Career Development Award process. The training shall be a mix of lecture and interactive opportunities, such as break-out sessions and dialogue with the instructor, in order to fully engage the participants. Instruction shall include general topics relating to the NIH grants process and more specific, deeper-dives into the specific sections of K-Series grant applications.

General topics shall include, but are not limited to, the elements of a successful grant; strategy and communication of research; time management best practices; and K-Series application review criteria. Deeper dives into specific sections of the NIH K-Series grant application shall include the cover letter; cover page supplement form; project/performance site location form; SF 424: Research & Related (R&R) Form; and the PHS 398: Career Development Award Supplemental Form. Please see Appendix 1 for the full list of sub-sections for the SF 424 and PHS 398.

The group instruction shall address both the practical and conceptual topics relating to the NIH K-Series grant proposal process. The group instruction shall be delivered in a professional manner that imparts useful information to participants about good grantsmanship strategies.

The logistics of the Group Training are fluid, due to the ongoing COVID-19 pandemic. The Contractor shall plan to conduct the group training virtually using an online training environment. The virtual training should be adaptable to in-person instruction should circumstances allow. If in-person instruction is allowed by NIH Policy, the CPFP will make the meeting room reservation on the NIH campus. For the virtual training, the Contractor is responsible for providing the virtual meeting platform. The participants will utilize their own computers to access the virtual learning environment. The training shall be structured in a way that makes best use of the online training environment (such as break-out sessions, survey polls, and live instructors). The Contractor shall provide knowledgeable instructors with experience in successful NIH K-Series grant submissions.

3.1.1 Develop Group Training Plan to include agenda, schedule, prerequisite materials, training materials, and pre- and post- learning assessment methods.

The Contractor shall develop the Group Training Plan to inform the Contracting Officer’s Representative (COR) and CPFP Director and/or Training Specialist of the implementation details for the training. The Group Training Plan shall include the agenda, the schedule, the prerequisite materials, the training materials, and the pre- and post- learning assessment methods for participants. The agenda shall cover all of the topics in Task 1 and Appendix 1. The schedule shall outline the instructive methods (i.e. lecture, break-out, self-directed) for the duration of the training. The prerequisite materials shall include reading materials, exercises, or any other work that is appropriate for the participants to complete prior to the training. The training materials (i.e. presentation slides, reading materials, or other in-class assignments) shall include specific information on the topics to be covered. In-class assignments shall facilitate hands-on learning by providing relevant practice related to the grant application sections covered in the training.

The pre- and post- learning assessments shall provide individualized feedback to each participant based on their grant application. The Contractor shall be responsive to all input from the COR. The COR is the final determining voice for all materials in the Group Training Plan. The Contractor shall finalize the

Group Training Plan based on feedback from the COR. Once the Group Training Plan is approved by the CPFP Director and/or Training Specialist, then the COR will schedule the Group Training.

3.1.2 Deliver Group Training to include tracking Participant Registration, dissemination of attendance logistics, prerequisite and training materials and conducting pre- and post-learning assessments.

The Contractor shall deliver the Group Training following the approval of the Group Training Plan. The date and time of the training shall be decided by the CPFP Director and/or Training Specialist with input from the Contractor. The Contractor shall track registration for the Group Training and use the information to provide registrants with all necessary information and materials (including schedule, virtual platform access information, prerequisite materials and assignments, training materials, and pre- /post- learning assessments.

3.2 Task 2 – Individual Coaching: NIH K-Series: Career Development Award Grantsmanship

The Contractor shall provide individual coaching throughout the writing and revision process of each participant’s NIH K-Series: Career Development Award grant application. Up to 6 hours of individual coaching shall be made available to each of the 10 CPFP Fellow in the cohort of eligible participants. The individual coaching shall include relevant guidance for successful completion of the NIH grants process.

Additionally, the Contractor shall conduct reviews of two (2) draft applications from each of the 10 CPFP Fellows in the cohort of eligible participants as they progress through the writing of their grant application.

Each cohort participant shall receive a Coaching Plan that is individualized and specific to their K-Series grant application. The Contractor shall work collaboratively with each participant to establish expectations for their Individual Coaching. The Coaching Plan shall identify appropriate support materials and allow for regular email and phone support for general questions from Fellows. Based on the Contractor’s discretion, group/peer coaching may also be incorporated into the Contracting Plan.

The logistics of the Individual Coaching are fluid, due to the ongoing COVID-19 pandemic. The Contractor shall plan to conduct the individual coaching virtually. Acceptable forms of communication include online meeting tools (such as Microsoft Teams, Zoom, or Adobe Connect), phone calls, and email. The virtual coaching sessions should be adaptable to in-person meetings, should circumstances allow. If in-person meetings take place, meetings will be restricted to the NIH campus and the CPFP will make the meeting room reservation on the NIH campus. For the virtual coaching, the Contractor is responsible for providing the necessary means of communication (i.e. phone number, online meeting access, email address, etc.). The participants will utilize their own computers or phones to access the virtual coaching sessions. The coaching sessions shall be structured in a way that makes best use of the online environment (such as screen-share capability, document track-changes, etc.). The Contractor shall provide knowledgeable coaches with experience in successful NIH K-Series grant submissions.

3.2.1 Develop Individual Coaching Plans to include schedule of meetings, schedule of draft reviews, availability for general questions, support materials, and alternate coaching methods (group/peer) as appropriate.

The Contractor shall develop a Coaching Plan to inform the Contracting Officer’s Representative (COR) and CPFP Director and/or Training Specialist of the implementation details for each of the 10 CPFP

Fellow in the cohort of eligible participants. Each Coaching Plan shall include the schedule meetings (not to exceed 6 hours per individual participant), the schedule of draft reviews (not to exceed 2 drafts per individual participant), the availability for general questions (office hours and contact method), the support materials, and, as appropriate, the alternate coaching methods, such as group or peer coaching, to be used. The schedule shall be individualized to the participant’s grant application timeline. The support materials shall include reading materials, exercises, or any other work that is appropriate for the participants to complete as a supplement to their individual coaching. The Contractor shall be responsive to all input from the COR. The COR is the final determining voice for all each Coaching Plan developed for the cohort of eligible participants. The Contractor shall finalize each Coaching Plan based on feedback from the COR. Once each Coaching Plan is approved by the CPFP Director and/or Training Specialist, then the COR will authorize scheduling of individual coaching sessions.

3.2.2 Deliver Individual Coaching

The Contractor shall deliver the Individual Coaching to each participant following the approval of each individual’s Coaching Plan. The Contractor shall provide each participant with all necessary information and materials, such as schedule, contact information, and support materials.

3.3 Task 3 – Mock Section Review: NIH K-Series: Career Development Award Grantsmanship

The Contractor shall facilitate one (1) mock section review that simulates the actual grant study section review process of the NIH K-Series: Career Development Award grant application. Each mock section review shall take no more than 2 hours. One (1) mock section review shall be performed for each of the 10 CPFP Fellow in the cohort of eligible participants. The Contractor shall recreate the section review process in a realistic and instructive manner. The Contractor shall act as the Chair of the mock study section. As the study Chair, the Contractor shall organize the 10 CPFP Fellows in the cohort of eligible participants to act as primary, secondary and tertiary reviewers for each other’s mock section reviews. The mock section review shall generate peer feedback for the successful completion of the NIH section review grant application process. Each cohort participant shall receive a Mock Study Section Plan that is individualized and specific to their K-Series grant application. The Contractor shall work collaboratively with each participant to establish expectations for their mock study section. The Mock Study Section Plan shall include instructions on how to participate, the assigned roles and reviewers, and appropriate support materials, as necessary. Following the mock section review, the Contractor shall provide the presenter with performance feedback and a summary of the section review score sheets completed by peer reviewers.

The logistics of the Mock Section Reviews are fluid, due to the ongoing COVID-19 pandemic. The Contractor shall plan to conduct the mock section reviews in an online meeting environment. The virtual mock section reviews should be adaptable to in-person meetings, should circumstances allow. If in-person meetings take place, meetings will be restricted to the NIH campus and the CPFP will make the meeting room reservation on the NIH campus. For the virtual mock section reviews, the Contractor is responsible for providing the virtual meeting platform. The participants will utilize their own computers to access the virtual meeting environment.

The virtual mock section reviews shall be structured in a way that makes best use of the online environment (such as screen-share capability and live video and audio). The Contractor shall provide knowledgeable facilitators with experience in successful NIH K-Series grant submissions.

3.3.1 Develop Mock Section Review to include the instructions, the schedule of reviews, assignment of reviewer roles, and support materials.

The Contractor shall develop a Mock Section Review Plan to inform the Contracting Officer’s Representative (COR) and CPFP Director and/or Training Specialist of the implementation details for each of the 10 CPFP Fellows in the cohort of eligible participants. Each Mock Section Review Plan shall include instructions that outline how the section review will be organized, the schedule of events in the review, the assignment of peer reviewer roles, and any relevant support materials. The schedule shall be individualized to the participant’s grant application timeline. The support materials shall include work that is relevant to the participant’s mock section review. The Contractor shall be responsive to all input from the COR. The COR is the final determining voice for all each Mock Section Review Plan developed for the cohort of eligible participants. The Contractor shall finalize each Mock Section Review Plan based on feedback from the COR. Once each Mock Section Review Plan is approved by the CPFP Director and/or Training Specialist, then the COR will authorize scheduling of individual Mock Section Review sessions.

3.3.2 Deliver Mock Section Review to include dissemination of attendance logistics, reviewer role assignments, mock score sheets, and providing performance feedback after session.

The Contractor shall deliver the Mock Section Review to each participant following the approval of each individual’s Mock Section Review Plan. The date and time of the section review shall be decided by the CPFP Director and/or Training Specialist with input from the Contractor and the cohort participants. The Contractor shall provide participants with all necessary information and materials, such as the schedule, virtual platform access information, reviewer role assignments, and mock score sheets. Following the mock section review, the Contractor shall provide performance feedback to the presenter along with a summary of the mock score sheets and anonymized reviewer critiques.

3.4 Task 4 – Scientific Editing: NIH K-Series: Career Development Award Grantsmanship

The Contractor shall provide scientific editing services and written/verbal feedback throughout the writing and revision process of each participant’s NIH K-Series: Career Development Award grant application. Scientific editing shall be made available for up to two (2) draft applications from each of the 10 CPFP Fellows in the cohort of eligible participants. The scientific editing shall include basic proofreading, editing at the sentence level, and stylistic editing at the document level. The Contractor shall correct grammar, spelling, punctuation, verb tense consistency, noun-verb agreement, and formatting consistency. The Contractor shall edit for clarity and style at the sentence level to minimize jargon. The Contractor shall perform stylistic editing at the document level. Stylistic editing may include reorganization of paragraphs to improve clarity and impact. The scientific editor shall provide relevant guidance for successful completion of the NIH grants process. Each cohort participant shall receive a Scientific Editing Plan that is individualized and specific to their K-Series grant application. The Contractor shall work collaboratively with each participant to establish expectations for the scientific editing process. The Scientific Editing Plan shall include instructions on how to submit drafts for review, guidelines for reaching out for additional feedback, and proposed timeframe for scientific review completion.

The logistics of the Scientific Editing Services are fluid, due to the ongoing COVID-19 pandemic. The Contractor shall plan to conduct the scientific editing virtually. Acceptable forms of communication include online meeting tools (such as Microsoft Teams, Zoom, or Adobe Connect), phone calls, and email. The virtual editing sessions should be adaptable to in-person meetings, should circumstances allow. If in-person meetings take place, meetings will be restricted to the NIH campus and the CPFP will make the meeting room reservation on the NIH campus. For the virtual editing sessions, the Contractor is responsible for providing the necessary means of communication (i.e. phone number, online meeting access, email address, etc.). The participants will utilize their own computers or phones to access the virtual editing sessions. The scientific editing sessions shall be structured in a way that makes best use of the online environment (such as screen-share capability, document track-changes, etc.). The Contractor shall provide knowledgeable scientific editors with experience in successful NIH K-Series grant submissions.

3.4.1 Develop Scientific Editing Plan to include editing expectations, schedule, and availability for questions.

The Contractor shall develop a Scientific Editing Plan to inform the Contracting Officer’s Representative (COR) and CPFP Director and/or Training Specialist of the implementation details for each of the 10 CPFP Fellow in the cohort of eligible participants. Each Scientific Editing Plan shall include the expectations for the scientific editing process, the schedule of draft reviews (not to exceed 2 drafts per individual participant), and the availability of the scientific editor for general questions and additional feedback (office hours and contact method). The schedule shall be individualized to the participant’s grant application timeline. The Contractor shall be responsive to all input from the COR. The COR is the final determining voice for all each Scientific Editing Plan developed for the cohort of eligible participants. The Contractor shall finalize each Scientific Editing Plan based on feedback from the COR.

Once each Scientific Editing Plan is approved by the CPFP Director and/or Training Specialist, then the COR will authorize scheduling of individual scientific editing sessions.

3.4.2 Deliver Scientific Edits

The Contractor shall deliver the scientific editing services to each participant following the approval of each individual’s Scientific Editing Plan. The Contractor shall provide each participant with all necessary information and materials, such as expectations, schedule, and contact information.

3.5 Task 5 – Reporting

The Contractor shall provide the NCI COR with monthly reports that summarize the actions taken in completing Tasks 3.1, 3.2, 3.3, & 3.4. The first report for each 12-month Period of Performance shall be a Kick-Off Report. A final report shall be provided at the end of each 12-month Period of Performance summarizing all work completed. The NCI COR shall review and accept all final reporting.

3.5.1 Kick-Off Report

Within 5 business days of each 12-month Period of Performance start date, the Contractor shall participate in a Kick-Off Meeting with the CPFP Team. The Kick-Off Meeting shall be held virtually.

The CPFP shall provide the virtual meeting access information and agenda. The date and time of the meeting shall be decided by the CPFP Director and/or Training Specialist with input from the Contractor.

Following the Kick-Off Meeting, the Contractor shall complete the Kick-Off Report within 10 business days of the Kick-Off Meeting. The Kick-Off Report shall summarize the outcome of the Kick-Off Meeting, to include expectations and next steps. The kick-off report shall be submitted to the COR, via an appropriate government email address to be provided to the contractor. The COR shall review and accept the kick-off report.

3.5.2 Monthly Report

The Contractor shall provide monthly reports summarizing the progress on Tasks 3.1, 3.2, 3.3, & 3.4.

The monthly report shall include details of planned or in-progress activities and identification of work products completed during the previous month, and the work to be completed during the subsequent months. The Monthly Report shall identify any issues that arose and state the steps taken to resolve the problem. The monthly report shall be submitted to the COR, via an appropriate government email address to be provided to the contractor. The COR shall review and accept the monthly reports. (See table under section 8.1)

3.5.3 Final Report

A final report shall be provided at the end of each 12-month Period of Performance summarizing all work completed. For each Task 3.1, 3.2, 3.3, & 3.4, the final report shall include, but is not limited to, the names of participants, the dates of events, the summary of outcomes from the events. The final report shall be submitted to the COR, via an appropriate government email address to be provided to the contractor. The COR shall review and accept the final report. (See table under section 8.1).

4.0 PERSONNEL QUALIFICATIONS

The Contractor shall provide personnel that have extensive first-hand experience with the NIH K-Series:

Career Development Award grant writing process. The Contractor’s personnel shall demonstrate a mastery of the NIH K-Series grant application process, to include a nuanced understanding of the Career Development Award grant procedures. The Contractor personnel that shall perform the Individual Coaching, Mock Session Reviews, and Scientific Editing services must have a minimum of 5 years grant-writing experience within a biomedical/scientific research field and be able to demonstrate a successful track record.

5.0 TYPE OF ORDER

This shall be a firm fixed price purchase order for severable services.

6.0 PERIOD OF PERFORMANCE

The period of performance shall be for one 12-month base period and two 12-month option periods as follows:

Base Period: 12 months from the date of award Option Period 1: 12 months from the end of the Base Period Option Period 2: 12 months from the end of Option Period 1

7.0 PLACE OF PERFORMANCE

Services shall be performed at the Contractor’s facility.

If in-person/on-site training is permitted by NIH Policy, training services shall be performed at the following location:

NIH, NCI, Cancer Prevention Fellowship Program 9000 Rockville Pike Bethesda, MD 20892

Contracting Officer’s Representative: [TBD - upon award]

Due to the current COVID-19 pandemic, the Contractor must pay close attention to all instructions from the Contracting Officer’s Representative (COR) regarding building access and in-person meeting policies.

Please be aware that due to the fluidity of the existing pandemic, instructions may be updated as needed.

8.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

Pursuant to FAR clause 52.212-4, all work described in the SOW to be delivered under this purchase order is subject to final inspection and acceptance by an authorized representative of the Government. The authorized representative of the Government is the Contracting Officer’s Representative (COR), who is responsible for inspection and acceptance of all services, materials, or supplies to be provided by the Contractor.

Regardless of format, all digital content or communications materials produced as a deliverable under this contract, shall conform to applicable Section 508 Standards to allow Federal employees and members of the public with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by Federal employees or by members of the public who are not individuals with disabilities. Remediation of any materials that do not comply with the applicable Section 508 requirements as set forth below, shall be the responsibility of the Contractor.

HHS guidance regarding accessibility of documents can be found at https://www.hhs.gov/web/section-508/additional-resources/index.html.

Federal government-wide guidance regarding accessibility of documents can be found at https://www.section508.gov/, including the documents describing the preferred method of authoring and testing documents produced in Microsoft Word 2013 or later, Microsoft Excel, and files formatted as

PDF.

The CPFP shall have unlimited rights and ownership of deliverables provided by the Contractor. Any other data produced or used in completion of these tasks is also subject to the CPFP Training records.

https://www.hhs.gov/web/section-508/additional-resources/index.html https://www.section508.gov/

All written draft and final deliverable products shall be submitted in electronic copy for review and comment. All deliverables shall be sent electronically (Microsoft Word, PDF, or Excel 2013, unless approved by the COR).

8.1 Reporting Requirements and Deliverables:

The contractor shall deliver the following items within the applicable Period of Performance/ stated deadlines in the Purchase Order and as coordinated with the NCI Contracting Officer’s Representative (COR). The Contractor shall be responsive to all input from the COR. If no comments or requests for revisions from the NCI COR are provided to the contractor within 30 days of receipt of deliverables, the deliverables will be considered acceptable. If comments or requests for revisions from the NCI COR are provided to the contractor, the contractor will have 2 weeks to respond to comments an and/or provide revisions.

Contracting Officer’s Representative: [TBD - upon award]

DELIVERABLE DELIVERABLE DESCRIPTION DUE DATE

BASE PERIOD

Base Period – Task

3.5.1 Kick-Off Report

The Kick-Off Report shall summarize the outcome of the Kick-Off Meeting, to include expectations and next steps.

Kick-Off Meeting to occur within 5 business days after receipt of order

(ARO).

Submit to COR 10 business days after completion of Kick- Off Meeting

Base Period – Task

3.5.2 Monthly Report

The Contractor shall be in regular communication with the NCI COR and CPFP Director and/or Training Specialist via meetings, phone calls, and email in order to provide all necessary updates on Tasks 3.1, 3.2, 3.3, & 3.4.

The Contractor shall provide monthly reports summarizing the progress on Tasks 3.1, 3.2, 3.3, &

3.4. The monthly report shall include details of

planned or in-progress activities and identification of work products completed during the previous month, and the work to be completed during the subsequent months. The Monthly Report shall identify any issues that arose and state the steps taken to resolve the problem.

Submit to COR by the 5th business day after the end of the month.

Base Period – Task

3.1.1 Develop Group

Training Plan

The Contractor shall develop the Group Training Plan. The Group Training Plan shall include the agenda, the schedule, the prerequisite materials, the training materials, and the pre- and post- learning assessment methods for participants.

The content of the Group Training Plan is subject to review and commentary from CPFP. The Contractor shall perform subsequent edits until the content is approved by the COR. The Contractor shall be response to all input from CPFP.

Submit to COR 30 days after receipt of order (ARO).

Subsequent comments on the content must be addressed within 2-weeks of receipt from the COR.

Base Period – Task

3.1.2 Deliver Group

Training

The Contractor shall deliver the Group Training on the date and time decided by the CPFP with input from the Contractor. The Contractor shall track registration for the Group Training and use the information to provide registrants with all necessary information and materials (including schedule, virtual platform access information, prerequisite materials and assignments, training materials, and pre-/post- learning assessments.)

30 days after approval of Group Training Plan

Base Period – Task

3.2.1 Develop

Individual Coaching Plans

The Contractor shall develop a Coaching Plan for each of the 10 CPFP Fellow in the cohort of eligible participants. Each Coaching Plan shall include the schedule meetings (not to exceed 6 hours per individual participant), the schedule of draft reviews (not to exceed 2 drafts per individual participant), the availability for general questions (office hours and contact method), the support materials, and, as appropriate, the alternate coaching methods, such as group or peer coaching, to be used. The schedule shall be individualized to the participant’s grant application timeline.

The Contractor shall be responsive to all input from

CPFP.

Submit to COR 90 order (ARO).

Subsequent comments on each Individual Coaching Plan must be addressed within 2-weeks of receipt from the COR.

Base Period – Task

3.2.2 Deliver

The Contractor shall deliver the Individual Coaching to each participant following the approval of each individual’s Coaching Plan. The Contractor shall provide each participant with all necessary information and materials, such as schedule, contact information, and support materials.

Within 30 days after approval of each Individual Training Plan

Base Period – Task

3.3.1 Develop Mock

Section Review Plans

The Contractor shall develop a Mock Section Review Plan for each of the 10 CPFP Fellows in the cohort of eligible participants. Each Mock Section Review Plan shall include instructions that outline how the section review will be organized, the schedule of events in the review, the assignment of peer reviewer roles, and any relevant support materials. The schedule shall be individualized to the participant’s grant application timeline.

Submit to COR 150 order (ARO).

Subsequent comments on each Mock Section Review Plan must be addressed within 2-weeks of receipt from the COR.

Base Period – Task

3.3.2 Deliver Mock

Section Reviews

The Contractor shall deliver the Mock Section Review to each participant following the approval of each individual’s Mock Section Review Plan. The Contractor shall provide participants with all necessary information and materials, such as the schedule, virtual platform access information, reviewer role assignments, and mock score sheets.

Following the mock section review, the Contractor shall provide performance feedback to the presenter along with a summary of the mock score sheets and anonymized reviewer critiques.

Mock Section Review Plan

Base Period – Task

3.4.1 Develop

Scientific Editing

The Contractor shall develop a Scientific Editing Plan for each of the 10 CPFP Fellow in the cohort of eligible participants. Each Scientific Editing Plan shall include the expectations for the scientific editing process, the schedule of draft reviews (not to exceed 2 drafts per individual participant), and the availability of the scientific editor for general questions and additional feedback (office hours and contact method). The schedule shall be individualized to the participant’s grant application timeline.

The Contractor shall be responsive to all input from

CPFP.

Submit to COR 210 days after receipt of order (ARO).

Subsequent comments on each Scientific Editing Plan must be addressed within 2-weeks of receipt from the COR.

Base Period – Task

3.4.2 Deliver

Scientific Edits

The Contractor shall deliver the scientific editing services to each participant following the approval of each individual’s Scientific Editing Plan. The Contractor shall provide each participant with all necessary information and materials, such as expectations, schedule, and contact information.

Within 30 days after approval of each

Plan

Base Period – Task

3.5.3 Final Report

The Contractor shall provide a Final Report summarizing all work completed during the Period of Performance. For each Task 3.1, 3.2, 3.3, & 3.4, the final report shall include, but is not limited to, the names of participants, the dates of events, the summary of outcomes from the events.

The Contractor shall be responsive to all input from

CPFP.

Submitted to COR 30 days before the last day of Period of Performance

Subsequent comments on the Final Report must be addressed within 2-weeks of receipt from the COR.

OPTION PERIOD 1

Option Period 1 – Task 3.5.1 Kick-Off Report

The Kick-Off Report shall summarize the outcome of the Kick-Off Meeting, to include expectations and next steps.

Kick-Off Meeting to occur within 5 business days after receipt of order

(ARO)

Submit to COR 10 business days after completion of Kick- Off Meeting

Option Period 1 – Task 3.5.2 Monthly Report

Training Specialist via meetings, phone calls, and email in order to provide all necessary updates on Tasks 3.1, 3.2, 3.3, & 3.4.

The Contractor shall provide monthly reports summarizing the progress on Tasks 3.1, 3.2, 3.3, &

3.4. The monthly report shall include details of

planned or in-progress activities and identification of work products completed during the previous month, and the work to be completed during the subsequent months. The Monthly Report shall identify any

Option Period 1 – Task 3.1.1 Develop Group Training Plan agenda, the schedule, the prerequisite materials, the training materials, and the pre- and post- learning assessment methods for participants.

The content of the Group Training Plan is subject to review and commentary from CPFP. The Contractor

Submit to COR 30 days after receipt of order (ARO).

Subsequent comments on the content must be addressed within 2-shall perform subsequent edits until the content is weeks of receipt from the COR.

Option Period 1 – Task 3.1.2 Deliver Group Training from the Contractor. The Contractor shall track registration for the Group Training and use the information to provide registrants with all necessary information and materials (including schedule, virtual platform access information, prerequisite

Training Plan

Option Period 1 – Task 3.2.1 Develop participants. Each Coaching Plan shall include the schedule meetings (not to exceed 6 hours per individual participant), the schedule of draft reviews (not to exceed 2 drafts per individual participant), the availability for general questions (office hours and contact method), the support materials, and, as appropriate, the alternate coaching methods, such as group or peer coaching, to be used. The schedule shall be individualized to the participant’s grant application timeline.

order (ARO).

Subsequent comments on each Individual Coaching Plan must be addressed within 2-weeks of receipt from the COR.

Option Period 1 – Task 3.2.2 Deliver individual’s Coaching Plan. The Contractor shall provide each participant with all necessary information and materials, such as schedule, contact information, and support materials.

Within 30 days after approval of each Individual Training Plan

Option Period 1 – Task 3.3.1 Develop Mock Section Review cohort of eligible participants. Each Mock Section Review Plan shall include instructions that outline how the section review will be organized, the schedule of events in the review, the assignment of peer reviewer roles, and any relevant support materials. The schedule shall be individualized to the participant’s grant application timeline.

order (ARO).

Subsequent comments on each Mock Section Review Plan must be from the COR.

Option Period 1 – Task 3.3.2 Deliver

Reviews each individual’s Mock Section Review Plan. The Contractor shall provide participants with all necessary information and materials, such as the schedule, virtual platform access information, reviewer role assignments, and mock score sheets.

Following the mock section review, the Contractor shall provide performance feedback to the presenter

Mock Section Review Plan

Option Period 1 – Task 3.4.1 Develop eligible participants. Each Scientific Editing Plan shall include the expectations for the scientific editing process, the schedule of draft reviews (not to exceed 2 drafts per individual participant), and the availability of the scientific editor for general questions and additional feedback (office hours and contact method). The schedule shall be individualized to the participant’s grant application timeline.

The Contractor shall be responsive to all input from

CPFP.

Submit to COR 210 days after receipt of order (ARO).

Subsequent comments on each Scientific Editing Plan must be addressed within 2-weeks of receipt from the COR.

Option Period 1 – Task 3.4.2 Deliver of each individual’s Scientific Editing Plan. The Contractor shall provide each participant with all necessary information and materials, such as expectations, schedule, and contact information.

Scientific Editing Plan

Option Period 1 – Task 3.5.3 Final Report

The Contractor shall provide a Final Report summarizing all work completed during the Period of Performance. For each Task 3.1, 3.2, 3.3, & 3.4, the final report shall include, but is not limited to, the names of participants, the dates of events, the summary of outcomes from the events.

The Contractor shall be responsive to all input from

CPFP.

Submitted to COR 30 days before the last day of Period of Performance

Subsequent comments on the Final Report must be weeks of receipt from the COR.

OPTION PERIOD 2

Option Period 2 – Task 3.5.1 Kick-Off Report

The Kick-Off Report shall summarize the outcome of the Kick-Off Meeting, to include expectations and next steps.

Kick-Off Meeting to occur within 5 business days after receipt of order

(ARO)

Submit to COR 10 business days after completion of Kick- Off Meeting

Option Period 2 – Task 3.5.2 Monthly Report

Training Specialist via meetings, phone calls, and email in order to provide all necessary updates on Tasks 3.1, 3.2, 3.3, & 3.4.

The Contractor shall provide monthly reports summarizing the progress on Tasks 3.1, 3.2, 3.3, &

3.4. The monthly report shall include details of

planned or in-progress activities and identification of work products completed during the previous month, and the work to be completed during the subsequent months. The Monthly Report shall identify any

Option Period 2 – Task 3.1.1 Develop Group Training Plan agenda, the schedule, the prerequisite materials, the training materials, and the pre- and post- learning assessment methods for participants.

The content of the Group Training Plan is subject to review and commentary from CPFP. The Contractor shall perform subsequent edits until the content is

Submit to COR 30 order (ARO).

Subsequent comments on the content must be addressed within 2-

Option Period 2 – Task 3.1.2 Deliver Group Training from the Contractor. The Contractor shall track registration for the Group Training and use the information to provide registrants with all necessary information and materials (including schedule, virtual platform access information, prerequisite

Training Plan

Option Period 2 – Task 3.2.1 Develop participants. Each Coaching Plan shall include the schedule meetings (not to exceed 6 hours per individual participant), the schedule of draft reviews (not to exceed 2 drafts per individual participant), the availability for general questions (office hours and contact method), the support materials, and, as appropriate, the alternate coaching methods, such as group or peer coaching, to be used. The schedule shall be individualized to the participant’s grant application timeline.

order (ARO).

Subsequent comments on each Individual Coaching Plan must be addressed within 2-weeks of receipt from the COR.

Option Period 2 – Task 3.2.2 Deliver individual’s Coaching Plan. The Contractor shall provide each participant with all necessary information and materials, such as schedule, contact information, and support materials.

Within 30 days after approval of each Individual Training Plan

Option Period 2 – Task 3.3.1 Develop Mock Section Review cohort of eligible participants. Each Mock Section Review Plan shall include instructions that outline how the section review will be organized, the schedule of events in the review, the assignment of peer reviewer roles, and any relevant support materials. The schedule shall be individualized to the participant’s grant application timeline.

order (ARO).

Subsequent comments on each Mock Section Review Plan must be addressed within 2-

Option Period 2 – Task 3.3.2 Deliver

Reviews each individual’s Mock Section Review Plan. The Contractor shall provide participants with all necessary information and materials, such as the schedule, virtual platform access information, reviewer role assignments, and mock score sheets.

Following the mock section review, the Contractor shall provide performance feedback to the presenter

Mock Section Review Plan

Option Period 2 – Task 3.4.1 Develop eligible participants. Each Scientific Editing Plan shall include the expectations for the scientific editing process, the schedule of draft reviews (not to exceed 2 drafts per individual participant), and the availability of the scientific editor for general questions and additional feedback (office hours and contact method). The schedule shall be individualized to the participant’s grant application timeline.

Submit to COR 210 order (ARO).

Subsequent comments on each Scientific Editing Plan must be addressed within 2-weeks of receipt from the COR.

Option Period 2 – Task 3.4.2 Deliver of each individual’s Scientific Editing Plan. The Contractor shall provide each participant with all necessary information and materials, such as expectations, schedule, and contact information.

Scientific Editing Plan

Option Period 2 – Task 3.5.3 Final Report

The Contractor shall provide a Final Report summarizing all work completed during the Period of Performance. For each Task 3.1, 3.2, 3.3, & 3.4 the final report shall include, but is not limited to, the names of participants, the dates of events, the summary of outcomes from the events.

The Contractor shall be responsive to all input from

CPFP.

Submitted to COR 30 days before the last day of Period of Performance

Subsequent comments on the Final Report must be addressed within 2-

9.0 PAYMENT

Payment shall be made quarterly in arrears. Payment authorization requires submission and approval of invoices to the COR and NIH OFM, in accordance with the payment provisions listed below:

The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: Prompt Payment (Jan 2017) FAR 52.232-25. Highlights of this clause and NIH implementation requirements follow:

I. Invoice Requirements A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.) Untimely notification will be taken into account in the computation of any interest penalty owed the Contractor.

1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact).

2. Remit-to address (Name and complete mailing address to send payment).

3. Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

4. Invoice date.

5. Unique invoice #s for all invoices per vendor regardless of site.

6. NBS document number formats must be included for awards created in the NBS: Contract

Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number.

7. Data Universal Numbering System (DUNS) or DUNS + 4 as registered in the System for Award Management (SAM.gov).

8. Federal Taxpayer Identification Number (TIN). In those exceptional cases where a contractor does not have a DUNS number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor’s name on the face page of the award document.

9. Identify that payment is to be made using a three-way match.

10. Description of supplies/services that match the description on the award, by line billed.*

11. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

12. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.*

NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid.