RFQ - 736 SFS MPU5 Radios FY25 Brand Name Only CO signed.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

08 September 2025

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524025QM161

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications

Equipment Manufacturing

SPECIAL REQUIREMENTS: **Brand Name Only** See justifications and approvals document, Attachment 3.

SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition

SMALL BUSINESS SIZE STANDARD: 1,250 employees

SUBJECT: 736 SFS MPU5 Radios FY25 (Brand Name Only)

RESPONSE DATE: 12 September 2025 at 1:00pm Chamorro Standard Time (ChST)

DESCRIPTION:

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05, effective 07 August 2025, Defense Federal Acquisition Regulation Supplement change effective 17 January 2025, and the Department of the Air Force Federal Acquisition Regulation Supplement DAFFARS change effective 16 October 2024.

III. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of issue Unit

Price Extended

Price 0001 MPU5 Radios and supporting items

IAW Attachment 1 - 736 SFS MPU5 System Requirements Parts List

1 Lot

0002 FOB Destination Shipping to shipping address in Section V

1 Shipment

Total

IV. Vendor Information

Vendor Name:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

V. Shipping and Delivery Information:

Delivery Date: 90 Calendar Days After Receipt of Offer (ARO) Direct Delivery Method: FOB Destination Delivery Address:

Attn: 736 SFS/CR

FB4250 36 LRS/LGRM

Unit 14043

APO, AP 96543-4043

VI. Interchanges: The Government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all offerors at its discretion.

VII. The Government reserves the right to cancel or amend this solicitation beyond the response date if it does not receive sufficiently acceptable quotes or determines there is inadequate funding to move forward with award. The Government may utilize amendments to extend response period when it is in the Government’s best interest.

VIII. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under section III of this combined synopsis/solicitation, and include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

b. Provide vendor information specified under Paragraph IV of this combined synopsis/solicitation.

c. Offers that do not contain the brand name items will need to provide information demonstrating they would be able to meet all specifications and salient characteristics found in Attachment 1 - 736 SFS MPU5 System Requirements Parts List. The Government will consider removing the brand name requirement if it is determined that there are alternative items that can meet all capabilities detailed, at an all-in-one capacity, in Attachment 1 - 736 SFS MPU5 System Requirements Parts List and Attachment 3 – 736 SFS Brand Name MPU5 Radio Justifications and Approvals Notice.

IX. FAR 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

a. The Government intends to award a firm fixed price (FFP) purchase order from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The Government reserves the right to issue purchase order for all, some, or none of the contents of this solicitation. The following factors shall be used to evaluate offers and are listed in descending order of importance:

ii. Acceptability

Offers must conform with technical acceptable criteria below:

Rating Description

Acceptable

Offer clearly meets the minimum requirements of all specifications provided in Attachment 1 - 736 SFS MPU5 System Requirements Parts List

Unacceptable

Offer does not clearly meet the minimum requirements of all specifications provided in Attachment 1 - 736 SFS MPU5 System Requirements Parts List

iii. Price.

iv. Delivery terms.

Acceptable delivery period. Offers that exceed a total delivery period of 90 calendar days ARO may be deemed unacceptable. The Government reserves the right to deem offers significantly beyond the 90 day acceptable delivery period unacceptable. Offers that exceed a total delivery period of 90 calendar days ARO may be still be considered acceptable if it is determined to be in the Government’s best interest.

b. The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209.

Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

c. A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are Interchanges after its receipt, unless a written notice of withdrawal is received before award.

X. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price. Offers will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period, the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

XI. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items are included in this solicitation. The contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and furnish the government a completed copy of the record with its offer.

XII. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

XIII. Additional clauses and provisions applicable to this solicitation and resulting award are listed in Attachment 2 – Clauses and Provisions – FA524025QM161.

XIV. Provisions and Clauses Incorporated By Full Text:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

Acquisition.gov

(End of provision)

FAR 52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of clause)

FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation.

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-

25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

XV. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, and small business status.

XVI. Submit offer via email to TSgt Samuel L. Gordon at samuel.gordon@us.af.mil and

Gerardine Mendiola at gerardine.mendiola@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

XVII. A Response to this RFQ must be received via e-mail no later than 1:00 P.M. Chamorro Standard Time (ChST) on 12 September 2025. Oral quotes will not be accepted.

Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XVIII. Please send any questions to the email provided above for information regarding this solicitation no later than 4:00 P.M. ChST on 10 September 2025.

Samuel L. Gordon, TSgt, USAF Contracting Officer

ATTACHMENTS:

Attachment 1 - 736 SFS MPU5 System Requirements Parts List Attachment 2 – Clauses and Provisions – FA524025QM161 Attachment 3 – 736 SFS Brand Name MPU5 Radio Justifications and Approvals Notice