RFQ_72026324Q00001_North Sinai Rural Development Support Services_11.2.23.pdf

November 2, 2023

Request for Quotation Issuance Date: November 2, 2023

Due Date for Submissions of Questions: November 9, 2023, at 4:00p.m. (Cairo Local Time)

Request for Quotation Closing Date: November 27, 2023, 4:00p.m. (Cairo Local Time)

SUBJECT: Request For Quotation (RFQ) No. 72026324Q00001

Title: North Sinai Rural Development Support Services

The U.S. Agency of International Development in Egypt (USAID/Egypt), in accordance with Federal Acquisition Regulations (FAR) Part 13.5 (Simplified Procedures for Certain Commercial Products and Commercial Services), is seeking quotations from qualified Offerors to provide commercial and monitoring services in order to facilitate procurement of equipment for the North Sinai Governorate.

USAID/Egypt anticipates awarding a Firm-Fixed-Price Purchase Order (PO), not to exceed $3,198,523.00, to the Offeror that is found most suitable to meet the requirements in Section C of this RFQ.

Questions, if any, should be addressed to Seham Gries, Acquisition Specialist at sgries@usaid.gov, and to Nehal ElKhatib, Administrative Contracting Officer at nelkhatib@usaid.gov, no later than the date and time provided above. Quotations, including all the requirements listed in Section L of this RFQ, must be submitted electronically prior to the closing date and time of this RFQ to Seham Gries and Nehal ElKhatib. In your response, the subject line item of the email should be labeled: “North Sinai Rural Development Support Services, 72026324Q00001”. Quotations received after the deadline will not be considered.

This request in no way obligates USAID/Egypt to award a Purchase Order to any of the quotations received, nor does it commit USAID/Egypt to pay any cost incurred in the preparation and submission of your quote. Should you have any other questions, you may contact the undersigned.

Sincerely, Matthew Courtad Contracting Officer Email: mcourtad@usaid.gov

U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT

1A Nady El Etisalat Street (off Laselki) New Maadi, Cairo, Egypt Postal Code11435

(2-02) 2522-7000 cairomedia@usaid.gov usaid.gov/egypt | #usaidegypt | @usaidegypt mailto:sgries@usaid.gov mailto:nelkhatib@usaid.gov mailto:mcourtad@usaid.gov

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

N/A

Not Applicable

USAID/EGYPT CODE 16. ADMINISTERED BYCODE

X

X

333111

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR720263

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

11/27/2023 1600 B

11/02/2023

Seham Gries (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

72026324Q00001

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 64 REQ-263-23-000149OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

New Maadi, 11435, Egypt Off El Laselki 1A Ahmed Kamel St.

USAID/Egypt

15. DELIVER TO

11435 New Maadi, 11435, Egypt Off El Laselki St.

1A Ahmed Kamel St.

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

1,250

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USAID/Egypt

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

To provide commercial and monitoring services in order to facilitate procurement of equipment for the North Sinai Governorate.

0001 North Sinai Rural Development Support Services

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Matthew Courtad

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

64 2 of

RFQ #72026324Q00001

North Sinai Rural Development Support Services

SECTION B - SUPPLIES OR SERVICES/PRICES

B.1 PURPOSE

The purpose of this Activity is to provide technical assistance to support agriculture and rural development of Central Sinai as part of Egypt's 2030 vision. In particular, this support will serve the Hasana and Nakhl districts for agricultural and rural development. Services will facilitate the procurement of equipment for the North Sinai Governorate (NSG) to support agricultural development and increase the ability of the governorate to respond to emergencies and disasters.

B.2 CONTRACT TYPE

This is a Firm-Fixed-Price (FFP) purchase order. For the consideration set forth below, the Contractor must provide the equipment, services and deliverables as described in Section C “Statement of Work” and Section F.5 “Deliverables” and otherwise comply with all purchase order requirements.

B.3 PAYMENT SCHEDULE

The payment schedule for the anticipated purchase order is as follows:

Table 1 Payment Schedule:

Expected Deliverables Due Date Percentage of

Payment $ Amount

Mobilization and work plan Week 2 25% TBD

Activity monitoring, evaluation, and learning plan

(AMELP)

Week 2 5% TBD

Initial assessment and capacity building plan Week 4 10% TBD

Technical specifications report Week 5 10% TBD

Market research report including short list of the potential vendors

Week 6 10% TBD

Bid documents for the procurement of equipment Week 8 15% TBD

Report of the completed handover process One month before the end date of the period of performance

15% TBD

Final progress report One month after the end of the period of performance

10% TBD

Total 100% TBD

Invoices will be in US Dollars, and payment for the invoices will be in Egyptian Pounds at the exchange rate of the invoice payment’s day.

[END OF SECTION B]

SECTION C – STATEMENT OF WORK

C.1 TITLE OF ACTIVITY

North Sinai Rural Development Support Services.

C.2 OBJECTIVE

The objective of the anticipated purchase order is to provide commercial and monitoring services in order to facilitate procurement of equipment for the North Sinai Governorate (NSG).

These objectives will be achieved through:

1) Provision of a report on the capacity of partner governorate institutions to manage and operate equipment, and conditions of the warehousing facilities for the equipment;

2) Development of a capacity building plan for partner institutions;

3) Procurement and delivery of equipment as appropriate for the needs of the NSG and requirements of USAID; and

4) Providing quarterly reports on capacity building activities and the utilization and maintenance of the equipment after delivery.

C.3 BACKGROUND

The Government of Egypt (GOE) through the North Sinai Initiative (NSI) is encouraging citizens living in different parts of Egypt to relocate to the Sinai by offering incentives to potential residents. To this end, the North Sinai Governorate has established 10 newly constructed agricultural development communities to resettle thousands of new residents. Purified agricultural wastewater from the Bahr Al-Baqar drain will be used to reclaim desert lands.

Under this scheme, NSG offers a house and five acres of farmland at a low price in these agricultural communities for each family that wants to relocate to North Sinai. Each new community will contain a central hospital, community schools, grocery stores, and other services such as water and electricity. The cost share will have the government pay 70 percent of the cost of developing these properties, and beneficiaries the remaining 30 percent (43,000 USD) over 20 years. Farmers are required to fully utilize the provided farmlands and housing within 5 years or else the contract will be canceled. The North Sinai Governorate hopes to provide support to new settlers through the provision of services by the proposed agricultural equipment.

An initial assessment was conducted in June 2022, and specific equipment and quantities were identified by the NSG to provide agricultural and rural development services and increase their ability to respond to emergencies and disasters in the area. Equipment in this assessment is listed below. (Quantities noted below are the estimates provided by the assessment, actual quantities of each equipment will be determined in deliverable #4 the market research report)

● TRACTORS - As the provided farmlands are new lands, they need to be developed and prepared for agriculture purposes. The NSG and the Ministry of Agriculture is recommending cultivation of olives, herbs, and other oily producing plants, that grow in a saline environment, to produce biofuels such as Salicornia in these newly established farms. NSG is requesting tractors through the NSI assistance agreement to provide the subsidized service to new farmers to level, plow, and prepare their agriculture plots for cultivating crops and planting olive trees. A maximum of ten (10) agriculture tractors of 150 horsepower each with necessary attachments is requested. Attachments to each tractor includes: trailer, tank, spray motor, plow weapon, tipper plow, augmentation plow, vegetation, and butchery, equipped with a laser transmitting and receiving unit.

● EXCAVATOR - Each community is provided with a water distribution system connected to deep wells for domestic and irrigation purposes. For regular maintenance of damaged/leaking buried water distribution pipes, NSG has requested an excavator. One

(1) excavator (330 GC Specalog) with its accessories is requested.

● WINCH - Electric motors and pumps installed in deep wells will require regular repair and maintenance for optimal use. A winch of the required size is not readily available in NSG; therefore, NSG has requested a winch to ensure timely repair and maintenance for establishing a sustainable and resilient community. One (1) winch with 50T capacity is requested.

● LOADERS - For efficient farming, the importance of connectivity with urban centers is vital. Farmers would need to bring seeds and fertilizers from markets and would have to take the agricultural produce back to market. Subsidized availability of loaders will support these communities multifold, as listed below: A combination of a loader with tractor and excavator could be used to clear any damaged road and make it accessible.

While leveling the farm lands, the excess soil from one farm could be cut and moved to another farm where fill is required. These loaders will also be used for the transport of goods back and forth between farms and markets. A maximum of eleven (11) loaders are requested for maintenance of access roads.

Holistically, the planned agricultural communities will have tangible benefits for the North Sinai region, some of which are listed below.

NSG is inhabited by a little more than half a million people despite its large area. The GOE plans to increase the population of this area in order to increase stability and peace in the region.

Egypt is a large exporter of olives. Before 2014, 75,000 tons of olives were produced annually from olive farms across 14,700 hectares. However, due to the security challenges, the olive production in North Sinai has declined sharply to only 10,000 tons in 2021, and acreage shrinking to only 4,000 hectares. The GOE aims to plant 210,000 hectares in the Sinai peninsula in the national projects of desert reclamation, with olives as a priority crop.

Activities to support agriculture development in this region will lead to sustainable improvements in farmer livelihoods. Farmers (largely new settlers) will receive increased access to quality agricultural equipment, which otherwise is currently not available at these locations.

The support services offered by the NSG will encourage settlement and economic activity. The ability of the NSG to ensure continuity of services will be improved through providing equipment required for repair and maintenance of roads and water supply/irrigation systems.

The NSG would be able to respond to natural disasters and emergencies in the area.

C.4 SERVICES REQUIRED

The procurement of the above identified equipment will support the North Sinai Governorate efforts to support sustainable development of Hasana and Nakhl districts. The contractor will be responsible to secure and maintain all the needed permissions and approvals to operate in North Sinai Governorate to carry out the required tasks. The contractor will undertake the following tasks in addition to any tasks that are necessary to achieve the desired objectives of the anticipated purchase order:

C.4.a Purchase Order Administration:

1. Conduct a rapid analysis of the relevant NSG institutions capacity to provide, manage, and store the equipment, and provide a report identifying the following: a) condition of warehousing and maintenance facilities for the equipment; b) challenges that the districts will face to operate and maintain the equipment; and c) the proposed recommendations to overcome the identified challenges.

2. In coordination with NSG officials, develop a capacity building plan for identified partner institutions to continue sustainable provision of services, including developing operational, financial, and maintenance plans.

3. Procurement and delivery of equipment as agreed upon with the NSG and meeting the requirements of USAID, including the handover of any agreed upon warranty certificates or service agreements.

4. Before delivery, inspect the equipment and storage facilities, and provide advice to the NSG as necessary to ensure quality control and proper maintenance.

5. Conduct monitoring of the delivery and turnover of equipment to the North Sinai Governorate and providing regular progress reports to USAID and the NSG focal point, as agreed upon.

6. Provide biweekly and quarterly reports on: a) the utilization and maintenance of the equipment; and b) implementation of capacity building plan.

7. Review vouchers from the supplier and provide payment certificates to USAID ensuring that the delivered equipment, and any necessary spare parts and maintenance tools, meet required specification.

8. Provide the final report documenting the handover process. This should include signed documents from the North Sinai Governorate that the equipment has been inspected and transferred to the Government of Egypt.

C.4.b Activity Monitoring, Evaluation and Learning Plan (AMELP):

The contractor will design and implement an Activity Monitoring, Evaluation, and Learning Plan (AMELP) that meets ADS 201.3.4.10 requirements. The AMELP will take into account the

USAID/Egypt Country Development Cooperation Strategy (CDCS 2020-2025), its Performance Management Plan (PMP), and Learning Agenda. Final selection of the indicators to be included in the AMELP will be discussed and agreed to with the COR and the contractor after award and before submission of the final AMELP for the COR review and approval. Indicators should be SMART (Smart, Measurable, Achievable, Relevant, Time-bound).

C.4.c Environmental Mitigation and Monitoring Plans (EMMPs):

The Contractor will develop and implement a comprehensive Environmental Mitigation and Monitoring Plan (EMMP) to ensure effective management of any potential environmental and climate risks and social impacts associated with the activity. This plan should be submitted along with the AMELP and closely monitored throughout the project life cycle. The Contractor will submit the EMMP to the COR for review and approval. Additionally, the progress made in implementing the EMMP should be reported in every quarterly progress report.

C.4.d Gender Considerations:

It is strongly recommended that the contractor consider the inclusion of women in capacity building training courses, where appropriate.

C.5 OTHER CONSIDERATIONS

The Contractor will be required to have a pre-existing security clearance to work and operate in the North Sinai Governorate. The Contractor should maintain this clearance throughout the life of the activity.

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

a. It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

b. Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this Purchase Order or by the Senior Development Outreach and Communications Specialist in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

c. Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

d. A copy of any specific marking instructions or waivers from marking requirements is to be sent to the CO; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

The Contractor must comply with the requirements of the policy directives and required procedures outlined in:

● USAID Automated Directive System (ADS) 320.3.2, Branding and Marking in USAID Direct Contracting (version from March 15, 2022) at https://www.usaid.gov/about-us/agency-policy/series-300/320;

● USAID Graphic Standards Manual available at https://www.usaid.gov/branding, or any successor branding policy;

● Code of Federal Regulations Guidance (CFR 700.16) https://www.govinfo.gov/content/pkg/CFR-2017-title2-vol1/pdf/CFR-2017-title2-vol1-se c700-16.pdf;

● USAID Acquisition Regulations (AIDAR) 752.7009 Marking (Jan 1993) and 752.7034 Acknowledgement and Disclaimer (Dec 1991) at https://www.ecfr.gov/current/title-48/chapter-7/subchapter-H/part-752/subpart-752.70 ?toc=1

As per 320.3.2 Branding and Marking in USAID Direct Contracts, USAID Policy is to require exclusive branding and marking in USAID direct acquisitions. “Exclusive Branding” means that the program is positioned as USAID’s, as showcased by the project name (e.g. “USAID/Egypt https://www.usaid.gov/about-us/agency-policy/series-300/320 https://www.usaid.gov/branding https://www.govinfo.gov/content/pkg/CFR-2017-title2-vol1/pdf/CFR-2017-title2-vol1-sec700-16.pdf https://www.govinfo.gov/content/pkg/CFR-2017-title2-vol1/pdf/CFR-2017-title2-vol1-sec700-16.pdf https://www.ecfr.gov/current/title-48/chapter-7/subchapter-H/part-752/subpart-752.70?toc=1 https://www.ecfr.gov/current/title-48/chapter-7/subchapter-H/part-752/subpart-752.70?toc=1

North Sinai Rural Development Support Services”). “Exclusive Marking” means Contractors may only mark USAID-funded programs, projects, activities, public communications, commodities, etc. with USAID Standard Graphic Identity and, where applicable, the host-country government or ministry symbol or another U.S. Government logo. It is USAID’s policy that Contractors’ and subcontractors’ corporate identities or logos must not be used on USAID-funded project materials.

D.3 BRANDING STRATEGY

This Branding Strategy describes how the activity will be promoted to beneficiaries and Egyptian citizens. It outlines the events and materials the Contractor will organize and produce to assist USAID in delivering the message that the assistance is from the American people.

This Branding Strategy follows specific policies as required by USAID ADS 320, the USAID Graphic Standards Manual, AIDAR 752, and CFR 700.16.

Objective: As per ADS 320.3.2.1, the purpose of the Branding Strategy is to identify the activity name, how the contractor will communicate sponsorship, how to maximize credit for assistance provided by the American people through USAID, and any other entities to acknowledge.

Activity Name: North Sinai Rural Development Support Services

Communicate Sponsorship: The contractor will incorporate the message, “This assistance is from the American people,” in communications and materials in accordance with ADS 320, the USAID Graphic Standard Manual, and per USAID guidelines.

Desired Level of Visibility: USAID identity must be prominently displayed in: commodities or equipment; printed, audio, visual or electronic public communications; studies, reports, publications, web sites, and all promotional and information products; and events.

Acknowledgements: The contractor will acknowledge partners of an event or deliverable such as the host-country government, other donors, and/or private sector engagement partners as appropriate per USAID’s regulations.

There will not be a separate logo for this activity. The activity name, North Sinai Rural Development Support Services, will be included in materials to help everyone, including the people we assist, understand the purpose of the activity. The activity name may be translated into Arabic but USAID will remain in English at all times.

The USAID logo will be used for programmatic correspondence only – contractor’s letterhead will be used for administrative correspondence and will not have the USAID logo. Please note that marking is not required on items used as part of the administration of the contract, such as administrative stationery products, business cards, equipment, and offices. The goal is to mark programs and activities, not contractors. The Contractor will flow down the procedures for branding and marking to any subcontractors.

According to CFR 700.16 (2) and ADS 320.3.2.4.b, USAID reserves the right to request pre-production review of USAID-funded public communications and program materials for compliance with the approved Marking Plan. The Contractor shall submit all materials that use the USAID logo to the Contracting Officer’s Representative (COR).

Materials to be marked may include but are not limited to:

Administrative products such as progress reports and stationery used for programmatic correspondence. [Please note that the cover page of all report deliverables required in Section F will include the USAID Identity (or the name of the Agency written out) prominently displayed, the contract number, contractor name, name of the responsible USAID office, the publication or issuance date of the document, document title, author name(s), activity number, and activity title (USAID/Egypt North Sinai Rural Development Support Services).

Technical products such as technical reports, studies, briefing papers, memoranda, and policy recommendations; training materials, manuals, certificates, and signage at training sessions;

workshop/conference materials such as posters, handouts, and signage; commodities, furnishings, signage

Promotional materials such as project brochures and fact sheets; press releases and press informational materials; press briefings; success stories (print, stand-alone, online); public information campaigns; events to launch or mark project initiatives or milestones (Includes materials associated with public events, conferences, inaugurations, ceremonies, etc., including invitations, posters, handouts, signage, banners, presentations, exhibition booths, etc.); videos, documentaries, testimonials, and photos produced about the project; Public Service Announcements (radio, TV, billboards); webcasts, e-invitations, WhatsApp groups, social media, and websites.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252.-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this solicitation. See https://www.acquisition.gov/browse/index/far for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

CLAUSE

NUMBER

CLAUSE TITLE DATE

52.246-2 INSPECTION OF SUPPLIES - FIXED-PRICE AUG 1996

52.246-4 INSPECTION OF SERVICES - FIXED-PRICE AUG 1996

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at the principal place of performance or at any other location where the services are performed, and reports and deliverables or outputs are produced or submitted. The COR that will be listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

USAID/Egypt is responsible for determining that the deliverables specified in Section F were developed through a process compliant with Section C and that all the requirements for each deliverable are met.

[END OF SECTION E]

https://www.acquisition.gov/browse/index/far

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance is 18 months from the effective date of the purchase order.

F.2 PLACE OF PERFORMANCE

The place of performance of this contract is Egypt, as specified in Section C.

F.3 PERFORMANCE STANDARDS AND EVALUATION

Evaluation of the Contractor’s overall performance will be conducted jointly by the COR and the Contracting Officer, and will form the basis of the Contractor’s permanent performance record with regard to the anticipated purchase order.

The Contractor’s performance information determined to be relevant will be evaluated in accordance with FAR 42.15, Contractor Performance Information, and corresponding USAID procedures (AIDAR 742.15).

F.5 DELIVERABLES AND SCHEDULE

The Table below represents the required deliverables for this Activity. The deliverables, reports and plans are due no later than the last day of the period specified. All deliverables must be submitted to the COR for approval.

Deliverable Due Date Description

Mobilization and work plan

Week 2

The Work Plan should include: detailed description of actions to be taken to accomplish all the required services, gender action plan, and a simplified time schedule that shows planned actions and milestones under each activity.

Activity monitoring, evaluation, and learning plan (AMELP)

Week 2 The AMELP should meet ADS 201.3.4.10 requirements. In addition to the USAID automated system (DIS). The reporting should be in two weeks after the end of every quarter.

Initial assessment and capacity building plan

Week 4

This plan should include: a time schedule for the capacity building training, budget estimate of the equipment with consideration of TEC limitation, and recommendations of cost effectiveness.

Deliverable Due Date Description

Technical specifications report

Week 5 This should include recommendations of the most cost effective options.

Market research report including short list of the potential vendors

Week 6 The report should include comprehensive cost comparison of equipment with the same specifications.

Bid documents for the procurement of equipment

Week 8 This should include: invitation to bid, instructions to bidders, proposal form, evaluation criteria and selection memo.

Short biweekly progress reports

Thursday of every other week

This should be a summarized report on the weekly highlights of activity implementation.

Quarterly progress reports

Last day of the quarter

The Quarterly Report should include: updated time schedule for implementation, challenges and recommendations for resolutions, expected progress for next quarter, site visits reports, a list of all the conducted training sessions, administrative updates, performance Indicator, Tracking Table of all the approved AMELP indicators, and financial report.

Payment certificates for the delivered equipment

Every voucher of the supplier

The Contractor must certify quality and quantity and accuracy of claimed amounts under each invoice. The Contractor should issue financial reporting (such as quarterly accruals).

* COR may request additional reporting when it’s needed.

Report of the completed handover process

One month before the end date

The report should include a final assessment of the capacity building impact.

11 Final progress report

One month after the end of the period of performance

The Final Report should include: complete Status report on each required task, complete report on contractor’s actions during the implementation of the PO and major achievements, complete financial report, list of deliverables including dates of submission, and list of site visits and meetings with dates.

* COR may request additional items for reporting.

[END OF SECTION F]

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of this Contract and notwithstanding any provisions contained elsewhere in this Contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change must be considered to have been made without authority and no adjustment must be made in the Contract terms and conditions, including cost.

All questions concerning the administration of this award must be sent to the Contracting Officer. It is the responsibility of the Contractor to inform the Contracting Officer of requests that affect any and all sections of this award.

The CO with authority to administer the contract is Matthew Courtad and is located at:

USAID/Egypt Office of Acquisition and Assistance 1/A Nady El Etisalat Street (off El Laselki Street) New Maadi, Cairo, Egypt Postal Code 11435

G.2 CONTRACTING OFFICER’S REPRESENTATIVE

[Name of the COR to be filled in at the time of the award]

G.3 TECHNICAL DIRECTION AND RELATIONSHIP WITH USAID

USAID/Egypt will provide technical oversight to the Contractor through the designated COR. The CO will issue a letter appointing the COR for the Contract and provide a copy of the designation letter to the Contractor.

a) Technical directions must be in writing, and must be within the scope of the contract, as detailed in Section C. Technical directions include:

1. Written directions to the Contractor that fill in details, suggest possible lines of technical inquiry, or otherwise facilitate completion of the work;

2. Provision of written information to the Contractor that assists in the interpretation of drawings, specifications, or technical portions of the work statement; and

3. Review and, where required, written approval of technical reports, specifications, or technical information to be delivered.

b) The CO, by separate designation letter, authorizes the COR to take any or all action with respect to the following, unless specifically prohibited by the terms of this contract:

1. Provide technical direction.

2. Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

3. Perform or cause to be performed, inspections in connection with this contract and require the Contractor to correct all deficiencies; perform acceptance for the Government.

4. Maintain direct communications with the Contractor. Written communications with the Contractor and documents must be signed as “Contracting Officer’s Representative” with a copy furnished to the CO.

5. Monitor the Contractor’s production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the CO incidents of faulty or nonconforming work, delays or problems.

6. Complete Contractor Performance Assessment Reportings (CPARs) every 12 months.

7. Obtain necessary security clearance and appropriate identification if access to Government facilities is required.

8. If to be provided, ensure that Government furnished property is available when required.

c) LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate Government funds. The COR may not take any action that may impact the contract schedule, funding, contract scope, or rate of utilization of level of effort. All contractual agreements, commitments, or modifications that involve costs, prices, quantities, quality, and schedules will be made only by the CO.

d) In the separately-issued COR designation letter, the CO may designate an alternate COR to act in the absence of the designated COR, in accordance with the terms of the letter.

e) Contractual Problems: Contractual problems of any nature that arise during the life of the contract must be handled in accordance with the terms of this contract and applicable laws and regulations. The Contractor and the COR will bring all contractual problems to the immediate attention of the CO. Only the CO is authorized to formally resolve such contractual problems. The CO is the sole authority authorized to approve changes to the contractual requirements. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the CO. These changes include but will not be limited to the following areas: Statement of Work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the Contractor affects any changes at the direction of any other person other than the CO, the change will be considered to have been made without authority.

f) Failure by the Contractor to report to the CO any action by the Government considered to be a change, within the specified number of days contained in FAR 52.243-7 (Notification of Changes), waives the Contractor’s right to any claims for equitable adjustments.

g) In case of a conflict between this contract and the COR designation letter, the contract prevails.

G.4 INVOICES AND PAYMENT OFFICE

The Contractor may submit a voucher for payment upon completion of the deliverable(s) outlined in Section C and F.5.

Electronic submission of invoices is required at: acctspayableegypt@usaid.gov.

The SF-1034 (Public Voucher for Purchases and Services Other Than Personal) must be signed, and it must be submitted along with the invoice and any other documentation in Adobe (PDF).

Subject line shall read Award No. and name of firm [to be filled in at the time of the award].

G.5 ACCOUNTING AND APPROPRIATION DATA

[to be filled in at the time of the award]

G.6 CONTRACTOR’S PRIMARY POINT OF CONTACT

The Contractor’s primary point of contact is:

[to be filled in at the time of the award]

[END OF SECTION G]

mailto:acctspayableegypt@usaid.gov

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 ADS CLAUSES INCORPORATED IN FULL TEXT

The Offeror shall comply with the following USAID Special Contract Requirement provision that is incorporated in full text in accordance with “ADS 302mas Special Contract Requirements - A Mandatory Reference for ADS Chapter 302” in Section H of this solicitation. For more information please refer to ADS 302mas available at:

https://www.usaid.gov/about-us/agency-policy/series-300/references-chapter/302mas

ADS 302.3.5.21 Submission of Datasets to the Development Data Library (DDL) (October 2014)

(a) Definitions. For the purpose of submissions to the DDL:

(1) “Dataset” is an organized collection of structured data, including data contained in spreadsheets, whether presented in tabular or non-tabular form. For example, a Dataset may represent a single spreadsheet, an extensible mark-up language (XML) file, a geospatial data file, or an organized collection of these. This requirement does not apply to aggregated performance reporting data that the contractor submits directly to a USAID portfolio management system or to unstructured data, such as email messages, PDF files, PowerPoint presentations, word processing documents, photos and graphic images, audio files, collaboration software, and instant messages. Neither does the requirement apply to the contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information. Datasets submitted to the DDL will generally be those generated with USAID resources and created in support of Intellectual Work that is uploaded to the Development Experience Clearinghouse (DEC) (see AIDAR 752.7005 “Submission Requirements for Development Experience Documents”).

(2) “Intellectual Work” includes all works that document the implementation, monitoring, evaluation, and results of international development assistance activities developed or acquired under this award, which may include program and communications materials, evaluations and assessments, information products, research and technical reports, progress and performance reports required under this award (excluding administrative financial information), and other reports, articles and papers prepared by the contractor under the award, whether published or not. The term does not include the contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(b) Submissions to the Development Data Library (DDL)

(1) The Contractor must submit to the Development Data Library (DDL), at www.usaid.gov/data, in a machine-readable, non-proprietary format, a copy of any Dataset created or obtained in performance of this award, including Datasets produced by a subcontractor at any tier. The submission must include supporting documentation describing the Dataset, such as code books, data dictionaries, data gathering tools, notes on data quality, and explanations of redactions.

https://www.usaid.gov/about-us/agency-policy/series-300/references-chapter/302mas http://www.usaid.gov/data

(2) Unless otherwise directed by the Contracting Officer (CO) or the Contracting Officer Representative (COR), the contractor must submit the Dataset and supporting documentation within thirty (30) calendar days after the Dataset is first used to produce an Intellectual Work or is of sufficient quality to produce an Intellectual Work. Within thirty (30) calendar days after award completion, the contractor must submit to the DDL any Datasets and supporting documentation that have not previously been submitted to the DDL, along with an index of all Datasets and Intellectual Work created or obtained under the award. The contractor must also provide to the COR an itemized list of any and all DDL submissions.

The contractor is not required to submit the data to the DDL, when, in accordance with the terms and conditions of this award, Datasets containing results of federally funded scientific research are submitted to a publicly accessible research database. However, the contractor must submit a notice to the DDL by following the instructions at www.usaid.gov/data, with a copy to the COR, providing details on where and how to access the data. The direct results of federally funded scientific research must be reported no later than when the data are ready to be submitted to a peer-reviewed journal for publication, or no later than five calendar days prior to the conclusion of the award, whichever occurs earlier.

(3) The contractor must submit the Datasets following the submission instructions and acceptable formats found at www.usaid.gov/data.

(4) The contractor must ensure that any Dataset submitted to the DDL does not contain any proprietary or personally identifiable information, such as social security numbers, home addresses, and dates of birth. Such information must be removed prior to submission.

(5) The contractor must not submit classified data to the DDL.

[END OF SECTION H]

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252.-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this solicitation. See https://www.acquisition.gov/browse/index/far for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

CLAUSE

NUMBER

CLAUSE TITLE DATE

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE. OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE.

AUG 2020

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS

AND CERTIFICATIONS.

DEC 2014

52.204-20 PREDECESSOR OF OFFEROR. AUG 2020

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS. OCT 2018

52.216-25 CONTRACT DEFINITIZATION. OCT 2010

52.216-25 _ALTERNATE I APR 1984

52.229-11

TAX ON CERTAIN FOREIGN PROCUREMENTS NOTICE AND

REPRESENTATION.

JUN 2020

52.232-1 PAYMENTS. APR 1984

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS. JUN 2013

52.232-40

PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS.

MAR 2023

52.233-1 DISPUTES. MAY 2014

52.243-7 NOTIFICATION OF CHANGES. JAN 2017

52.245-1 GOVERNMENT PROPERTY. SEPT 2021

52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT

(FIXED-PRICE).

APR 2012

I.2 NOTICE LISTING AIDAR CONTRACT CLAUSES INCORPORATED BY REFERENCE

The Offeror shall comply with the following USAID Acquisition Regulation (AIDAR) provisions that are incorporated by reference in accordance with the AIDAR section “752.252-1 Solicitation Provisions Incorporated by Reference” in Section H of this solicitation. For more information and other provisions please refer to the AIDAR available at:

https://www.usaid.gov/ads/policy/300/aidar https://www.acquisition.gov/browse/index/far https://www.usaid.gov/ads/policy/300/aidar

PART 752—SOLICITATION PROVISIONS AND CONTRACT CLAUSES

AIDAR (48 CFR Chapter 7)

No. AIDAR TITLE DATE

752.202-1 DEFINITIONS JAN 1990

752.204-2 SECURITY REQUIREMENTS. FEB 1999

752.211-70 LANGUAGE AND MEASUREMENT. JUNE 1992

752.222-70 USAID DISABILITY POLICY. DEC 2004

752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES JUL 2007

752.242-70 PERIODIC PROGRESS REPORTS OCT 2007

752.245-71 TITLE TO AND CARE OF PROPERTY APR 1984

752.252-1

AIDAR SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

MAR 2015

752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE MAR 2015

752.252-70

PROVISIONS AND CLAUSES TO BE COMPLETED BY THE

OFFEROR

MAR 2015

752.7005

SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS

SEPT 2013

752.7006 NOTICES APR 1984

752.7013 CONTRACTOR-MISSION RELATIONSHIPS (except paragraph f).

(OCT 1989)

[DEVIATION

(JUN 2018)]

752.7025 APPROVALS. APR 1984

752.7027 PERSONNEL (except paragraphs f and g). DEC 1990

752.7033 PHYSICAL FITNESS. JUL 1997

752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES JUN 2008

I.3 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. (NOV 2021)

(a) Definitions. As used in this clause—

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means– (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); (2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); (3) Telecommunications or video surveillance services provided by such entities or using such equipment; or (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means– (1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations; (2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled- (i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or (ii) For reasons relating to regional stability or surreptitious listening; (3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities); 4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material); (5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or (6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.