RFQ 70FBR624Q00000016 Mobile Restroom Trailer Rental DR-4559-LA.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

70FBR6

DENTON TX 76209-3606

REGION VI 800 NORTH LOOP 288

DHSFEMA

FEMA REGION 06

FEMA R06 CODE 16. ADMINISTERED BYCODE

X

X

X

562991

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR70FBR6

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

06/21/2024 1400 ET

06/14/2024

202-705-9861Maurice Randolph (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

70FBR624Q00000016

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 13 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

DENTON TX 76209-3606

800 NORTH LOOP 288

FEDERAL REG CENTER ATTN RECEIVING OFFICER

FEMA REGION VI

15. DELIVER TO

DENTON TX 76209-3606

REGION VI 800 NORTH LOOP 288

DHSFEMA

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$9

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

FEMA REGION 06

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This acquisition is being competed as a Total Small Business Set-Aside in accordance with FAR Part 19 and a local area evaluation preference authority under the Robert T. Stafford Disaster Relief and Emergency Assistance Act. See FAR 26.2, Major Disaster or Emergency Assistance Activities.

An evaluation preference will be given for local vendors residing in, or primarily doing business in, the following federally declared disaster

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Maurice Randolph

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

counties as stated in DR-4559-LA:

Acadia (Parish) Allen (Parish) Avoyelles (Parish)

Beauregard (Parish) Bienville (Parish) Bossier

(Parish) Calcasieu (Parish) Caldwell (Parish)

Cameron (Parish) Catahoula (Parish) Claiborne

(Parish) De Soto (Parish) Evangeline (Parish)

Grant (Parish) Iberia (Parish) Jackson (Parish)

Jefferson Davis (Parish) La Salle (Parish)

Lafayette (Parish) Lincoln (Parish) Natchitoches

(Parish) Ouachita (Parish) Pointe Coupee (Parish)

Rapides (Parish) Sabine (Parish) St. Landry

(Parish) St. Martin (Parish) St. Mary (Parish)

Union (Parish) Vermilion (Parish) Vernon (Parish)

Webster (Parish) West Feliciana (Parish) and Winn

(Parish).

Period of Performance: 08/01/2024 to 10/31/2024

0001 Monthly rental of one restroom trailer with two 3 MO

(2) regular stalls and one (1) ADA stall

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 08/01/2024

0002 Mobile Restroom Delivery/Set Up 1 EA

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

13 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 13

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70FBR624Q00000016

EQUIPMENT- TOILETRIES

Delivery: 08/01/2024

0003 Mobile Restroom Tear Down/Pick Up 1 EA

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Period of Performance: 08/01/2024 to 07/31/2025

0004 Pumping of waste and maintenance 3 times a week 36 EA for three months. M/W/F (3 times a week x 4 weeks per month = 12 services) (12 services per month x three months = 36 services)

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 08/01/2024

0005 2500 Gallon tank freshwater refill (As needed) 1 EA

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 08/01/2024

0006 Routine Cleaning/Restocking 5 times a week (5 60 EA times a week x 4 weeks per month = 20 services)

(20 services per month x three months = 60 services)

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 08/01/2024

0007 Episodic COVID Cleaning (Optional Line Item) 1 EA

(Option Line Item)

Date Option to be Exercised 0

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Period of Performance: 08/01/2024 to 07/31/2025

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 13

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70FBR624Q00000016

0008 Episodic Relocation of unit (Optional Line Item) 1 EA

(Option Line Item)

Date Option to be Exercised 0

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Period of Performance: 08/01/2024 to 07/31/2025

1001 OPTION PERIOD 1 3 MO

Monthly rental of one restroom trailer with two

(2) regular stalls and one (1) ADA stall

(Option Line Item)

Date Option to be Exercised 10/31/2024

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 11/01/2024

Period of Performance: 11/01/2024 to 01/31/2025

1004 OPTION PERIOD 1 36 EA

Pumping of waste and maintenance 3 times a week for three months. M/W/F (3 times a week x 4 weeks per month = 12 services) (12 services per month x three months = 36 services)

(Option Line Item)

Date Option to be Exercised 10/31/2024

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 11/01/2024

Period of Performance: 11/01/2024 to 01/31/2025

1005 OPTION PERIOD 1 1 EA

2500 Gallon tank freshwater refill (As needed)

(Option Line Item)

Date Option to be Exercised 10/31/2024

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 11/01/2024

Period of Performance: 11/01/2024 to 01/31/2025

1006 OPTION PERIOD 1 60 EA

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 13

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70FBR624Q00000016

Routine Cleaning/Restocking 5 times a week (5 times a week x 4 weeks per month = 20 services)

(20 services per month x three months = 60 services)

(Option Line Item)

Date Option to be Exercised 10/31/2024

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 11/01/2024

Period of Performance: 11/01/2024 to 01/31/2025

2001 OPTION PERIOD 2 3 MO

Monthly rental of one restroom trailer with two

(2) regular stalls and one (1) ADA stall

(Option Line Item)

Date Option to be Exercised 01/31/2025

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 02/01/2025

Period of Performance: 02/01/2025 to 04/30/2025

2004 OPTION PERIOD 2 36 EA

Pumping of waste and maintenance 3 times a week for three months. M/W/F (3 times a week x 4 weeks per month = 12 services) (12 services per month x three months = 36 services)

(Option Line Item)

Date Option to be Exercised 01/31/2025

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 02/01/2025

Period of Performance: 02/01/2025 to 04/30/2025

2005 OPTION PERIOD 2 1 EA

2500 Gallon tank freshwater refill (As needed)

(Option Line Item)

Date Option to be Exercised 01/31/2025

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

6 13

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70FBR624Q00000016

Delivery: 02/01/2025

Period of Performance: 02/01/2025 to 04/30/2025

2006 OPTION PERIOD 2 60 EA

Routine Cleaning/Restocking 5 times a week (5 times a week x 4 weeks per month = 20 services)

(20 services per month x three months = 60 services)

(Option Line Item)

Date Option to be Exercised 01/31/2025

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 02/01/2025

Period of Performance: 02/01/2025 to 04/30/2025

3001 OPTION PERIOD 3 3 MO

Monthly rental of one restroom trailer with two

(2) regular stalls and one (1) ADA stall

(Option Line Item)

Date Option to be Exercised 04/30/2025

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 05/01/2025

Period of Performance: 05/01/2025 to 07/31/2025

3004 OPTION PERIOD 3 36 EA

Pumping of waste and maintenance 3 times a week for three months. M/W/F (3 times a week x 4 weeks per month = 12 services) (12 services per month x three months = 36 services)

(Option Line Item)

Date Option to be Exercised 04/30/2025

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 05/01/2025

Period of Performance: 05/01/2025 to 07/31/2025

3005 OPTION PERIOD 3 1 EA

2500 Gallon tank freshwater refill (As needed)

(Option Line Item)

Date Option to be Exercised 04/30/2025

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

7 13

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70FBR624Q00000016

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 05/01/2025

Period of Performance: 05/01/2025 to 07/31/2025

3006 OPTION PERIOD 3 60 EA

Routine Cleaning/Restocking 5 times a week (5 times a week x 4 weeks per month = 20 services)

(20 services per month x three months = 60 services)

(Option Line Item)

Date Option to be Exercised 04/30/2025

Product/Service Code: W085

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- TOILETRIES

Delivery: 05/01/2025

Period of Performance: 05/01/2025 to 07/31/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

F - Deliveries and Performance A - Summary G - Contract Administration Data I - Contract Clauses J - List of Documents, Exhibits and Other Attachments K - Representations, Certifications, and Other Statements of Bidders L - Instructions, conditions, and notices to offerors or respondents M - Evaluation Factors for Award

F - Deliveries and Performance

The Period of Performance shall be a three (3) month base period with three (3) 3-month option periods.

Period of Performance Dates Base 8/1/2024 - 10/31/2024

Option 1 11/1/2024 - 1/31/2025 Option 2 2/1/2025 - 4/30/2025 Option 3 5/1/2025 - 7/31/2025

A - Summary

The Federal Emergency Management Agency (FEMA) has a requirement for temporary mobile restroom trailer rental and cleaning services to be delivered to FEMA's DR-4559-LA Staging Area located at England Airfield, 24 N Bayou Rapides Rd, Alexandria, LA 71303. The evaluation factors stated herein support the lowest price technically acceptable source selection process (LPTA) in accordance with FAR 15.101-2.

G - Contract Administration Data

IDENTIFICATION OF GOVERNMENT OFFICIALS (AUG 2014)

Contracting Officer:

Name: Maurice D. Randolph Phone: 202.705.9861 Email: maurice.randolph@fema.dhs.gov

Contracting Officer Representative Name: Lori Sylvest Title: Contracting Officer Representative (COR) Phone: 202.705.2346 Email: lori.sylvest@fema.dhs.gov

The Contracting Officer Representative (COR) is the government employee assigned to assist the Contracting Officer (CO) in ensuring contractor performance of services in accordance with the terms and conditions of this contract. The tasks of the COR include:

• Notifying the Contracting Officer (CO) as to the timeliness of performance by the vendor employees in accordance with the terms and conditions of this contract

• Performing random surveillance of the vendor employees while they are at the facility

• Ensuring compliance with contract requirements insofar as the locations and facilities to be serviced

• Advising the CO of nonperformance or unsatisfactory performance issues

The COR shall act as the onsite government representative but will not have the authority to direct the contractor or authorize any verbal or written changes to the terms and conditions of the contract. The Contracting Officer shall maintain this authority.

INVOICING INSTRUCTIONS

Effective immediately an original and two copies of each invoice dated the same date and referencing the call order number will be submitted as follows:

DESIGNATED INVOICE APPROVER

In addition to the Contracting Officer, the following individual is granted approval authority for invoices under this task order:

Lori Sylvest, Contracting Officer Representative, lori.sylvest@fema.dhs.gov, 202.705.2346 Ronald Campbell, Cadre Management Branch, ronald.campbell@fema.dhs.gov, 202.705.9496

1. Original invoice to the FEMA Finance Center (FFC) electronically to FEMA-Finance-Vendor- Payments@fema.dhs.gov in read-only format, and the supporting documentation will be supplied as an attachment.

If unable to provide a soft copy via Email, mail or courier a copy to:

If mailed:

FEMA Finance Center P.O. Box 9001 Winchester, VA 22604

2. A copy of the invoice shall be sent electronically to the Invoice Approver(s) and to the Administrative Contracting Officer at maurice.randolph@fema.dhs.gov.

*****PLEASE INCLUDE THE PURCHASE ORDER NUMBER ON ALL INVOICES*****

I - Contract Clauses

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services (May 2024)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems. (NOV 2021)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

52.217-8 Option To Extend Services. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within one (1) calender day..

(End of clause)

52.217-9 Option To Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within one (1) calendar day; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 1days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed one (1) year and six (6) months.

(End of clause)

52.224-2 Privacy Act. (APR 1984)

AI Language

The Contractor will not use or deploy the use of Artificial Intelligence unless expressly authorized by the Contracting Officer.

J - List of Documents, Exhibits and Other Attachments

Attachment Number Title Date

0001 Attch 1 SOW - Mobile Restroom SOW England Airfield_5.30.24_ 05/30/2024

0002 Attch 2 Pricing Template 06/10/2024

0003 Attch 3 SCA Wage Determination_2015-5175 revision 23 dated 12-26-2023 12/26/2023

0004 Attch 4 Local Area Preference Representation 06/11/2024

0005 Attch 5 52-212-3-Offeror-Representations-and-Certifications- Addenda 06/11/2024

0006 Attch 6 52-212-5-Contr-Terms-Cond-Req-To-Imp-Statu-Exec- Ordrs-Addenda 06/11/2024

K - Representations, Certifications, and Other Statements of Bidders

**See Attached Clause Addenda in Attch 5 and Attch 6**

L - Instructions, conditions, and notices to offerors or respondents

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

Submission Instructions

1. Questions are due by 2:00 p.m. ET on Tuesday, June 18,2024.

2. Quotes are due by 2:00 p.m. ET on Friday, June 21, 2024. The Government email server has a size limitation of 50MB per email (including attachments). Multiple emails may be required for quote submission. It is the sole responsibility of the offeror to confirm all submissions have been received by the Contracting Officer by the due date and time.

3. The questions and quotes shall be submitted by email only to the Contracting Officer at maurice.randolph@fema.dhs.gov.

4. Offerors must submit their written response statements to the technical factors in no more than two pages in Microsoft Word format and include the Offeror’s business name, business address, and Unique Entity Identifier (UEI#) in the document. The Word document shall use letter-sized (8-1/2” X 11”) pages, single-spaced, with one-inch (1”) margins format. One-page equals one side of a sheet of paper. Any pages more than the page limitations imposed, will not be considered. Offerors shall title the Word document "Technical Factors Response".

5. Offerors are required to submit line-item price quotes using Attch 2 to the solicitation.

6. Offerors are required to submit the response to the Local Area Preference certification using Attch 4 to the solicitation.

7. Offerors are required to submit responses to FAR Clause 52.212-3 (Offeror-Representations and Certifications--Commercial-Products-and-Commercial-Services-Addenda) using Attch 5 to the solicitation.

Evaluation Factors: Technical and Price

Technical Factors:

Factor One – Delivery Schedule Factor Two – Material Specifications of Restroom Trailer Factor Three – Relocation Statement Factor Four – Cleaning Service Statement Factor Five – Maintenance Statement Factor Six – Local Area Preference

A. Factor One - Delivery: The Government will evaluate each Offeror on its statement to provide 1- 3 Stall restroom trailer with 2 regular stalls and 1 ADA compliant stall within 48 hours of notification of award.

B. Factor Two - Material Specifications of restroom trailer: Offeror shall include a confirmation statement of the following restroom trailer specifications:

• Stalls must have locking doors and individual rooms.

• Low volume toilets with flush.

• Each stall must have vanity with mirror.

• Sinks with metered water faucets.

• Minimum Six-gallon electric water heater

• Air conditioning with heat strip.

• Mounted paper towel & soap dispenser.

• Air-conditioning and Heat, Minimum 7,000 BTU

• Minimum Black Water Holding Tank – 375 gal. capacity.

• Fresh Water Tank in unit – 2500-gallon tank

• 30-amp service, ready to plug into shore power or generator

• Interior 12-volt lights

• 4-corner post jacks

• 30" deep aluminum platform w/ steps and handrail

• LED porch light & occupancy indicator

• Non-skid rubber floor

• Waste basket

• Unit must be leveled, blocked, and secured to the ground.

*Offeror shall submit a minimum of one (1) jpeg photo showing the 2 regular stalls and 1 ADA compliant stall. The photo(s) shall not count toward any quote submission page limitations.

C. Factor Three - Relocation Statement: Offeror shall provide a statement detailing task for all contractor property to be secured and/or removed within 24-hours if notified by the FEMA Point of Contact and/or COR of incoming severe weather and relocation within 24-hours of notification of all clear. The statement shall identify tasks to move equipment to another area at the same location.

D. Factor Four - Cleaning Service Statement: Offeror shall provide a statement detailing task for daily routine cleaning of the unit (5 days per week) during site operational hours. The statement shall detail the approach for standard and COVID protocol cleaning, deodorizing, disinfecting, and refilling toilet paper, and water for the unit.

E. Factor Five – Maintenance Statement: Offeror shall provide a maintenance statement detailing the tasks for maintenance service to address the following:

• No sewer available, holding tank must be pumped 3 times a week.

• No water source available on site, must provide freshwater to keep 2500-gallon tank inside the unit full and the unit operational at all times.

• Properly maintain each identified line item in working order to allow consistent operation (up to 24-hours/day) in a disaster environment.

• Adhere to manufacture specifications and guidelines for the intended purpose of the equipment.

Follow any Local, Territory, Tribal, State or Federal Guidelines, including for disposal of liquids/waste.

• If an issue happens outside of normal maintenance schedule and is deemed an essential service or piece of equipment, Contractor(s) must be on site within 2 hours addressing the issue.

• All equipment must be set up to prevent leaks or spills onto the ground.

• Perform State and Federal EPA Guidelines legal clean up services within 24 hours of notification of a spill.

• All Services and Maintenance must occur during sites operating hours.

F. Factor Six - Local Area Preference: Offeror shall select the appropriate response of “yes” or “no” on Attch 4 Local Area Preference Representation to indicate their local area representation to the following statements and submit documentation to affirmatively support their local area representation in the disaster declared counties of:

Acadia (Parish) Allen (Parish) Avoyelles (Parish) Beauregard (Parish) Bienville (Parish) Bossier (Parish) Calcasieu (Parish) Caldwell (Parish) Cameron (Parish) Catahoula (Parish) Claiborne (Parish) De Soto (Parish) Evangeline (Parish) Grant (Parish) Iberia (Parish) Jackson (Parish) Jefferson Davis (Parish) La Salle (Parish) Lafayette (Parish) Lincoln (Parish) Natchitoches (Parish) Ouachita (Parish) Pointe Coupee (Parish) Rapides (Parish) Sabine (Parish) St. Landry (Parish) St. Martin (Parish) St. Mary (Parish) Union (Parish) Vermilion (Parish) Vernon (Parish) Webster (Parish) West Feliciana (Parish) and Winn (Parish).

Offeror Representation Response (Yes or No) Name The offeror had its main operating office in the area.

Name That office generated at least half of the offeror’s gross revenues and employed at least half of the offeror’s permanent employees.

Acceptable forms of documentation the offeror must submit to affirmatively support their local area representation:

1. Physical location(s) of the offeror's permanent office(s) and date any office in the set-aside area(s) was established. *Offeror shall present a copy of a current operating office building ownership/lease documentation as supporting evidence of any permanent office(s) and any office(s) in the preference area.

2. Current state licenses.

*The submitted documents shall not count toward any page limitations.

Ratings for Technical Evaluation Factors Rating Definition Acceptable Proposal meets the requirements of the solicitation and is eligible for award.

Unacceptable Proposal does not meet the requirements of the solicitation and is not eligible for award.

G. Factor Seven – Price (Non-Technical Factor)

Offerors are required to use Attch 2 - Pricing Template to quote line-item prices. Offerors that do not propose a price for every line-item number listed on “Attch 2 – Pricing Template” will not be accepted and eliminated from consideration for award. Award will be made to the technically acceptable offer with the lowest price. Price will be evaluated in accordance with FEMA Acquisition Manual section 3X26.202

Evaluation Preference as follows:

(a) Evaluation Preference: Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except for offers who reside or primarily do business in the designated local preference area.

(1) The factor of 10 percent shall be applied on a line-item basis. Other evaluation factors described in the solicitation shall be applied before application of the factor.

(2) When two technically acceptable offerors are a local business concern and a non-local business concern, and the evaluated offer of the local business concern is equal to the evaluated offer of the non-local business concern after considering the price evaluation preference, award will be made to the local business concern.

(b) Local Area Offerors: All offerors that reside or primarily do business in the local preference area shall submit certification in accordance with the acceptable forms of documentation listed under Factor Six (Local Area Preference) along with any additional supporting documentation as required in the solicitation or by the Contracting Officer.

(c) If an offeror fails to comply with section (b) of this provision or the contracting officer determines the offeror does not meet the criteria that it resides or primarily does business in the local preference area, then its offer will be evaluated by adding a factor of 10 percent to its price.

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interest, the Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement to determine the total evaluated price. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options will not obligate the Government to exercise the option(s).

M - Evaluation Factors for Award

The best value for the government is expected to result from selection of the technically acceptable proposal with the lowest evaluated price (LPTA). To be eligible for award, the Offeror must receive a rating of “acceptable” for all technical factors. Offerors who do not provide a response statement for the technical evaluation factors, will not be accepted, and will be removed from further consideration. A firm fixed-price purchase order will be awarded to the single offeror who is deemed responsive to the solicitation requirements, responsible in accordance with FAR Part 9, and whose proposal has been evaluated to represent the lowest priced technically acceptable offer in accordance with FAR Subpart 15.101-2. Trade-offs between technical factors and price are not permitted. Under the LPTA process, proposals are evaluated for acceptability but not ranked using the non-price factors.

The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option periods possible under FAR 52.217-8 (maximum of six months), the Government will evaluate the option to extend services by adding three months of the offeror’s final option period price to the offeror’s total price. This amount will be the total evaluated price.

The Government may choose to exercise the Option to Extend Services at the end of any performance period (base or option periods). Prices for the base and option periods, including the 6-month option available under FAR 52.217-8, will be evaluated to ensure that they are fair and reasonable for performance of the requirements established in the solicitation and as proposed in the technical submission. The price for the effort associated with FAR 52.217-8 will not be included in the total awarded value at contract award.

If, at the end of the contract’s/order’s period of performance (the end of the base period or any option period) and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract for the preceding performance period.