RFQ_7066_ARC_Expansion_II.pdf

Construction Mgmt.

700.04.DB • 5/21

NOTICE TO CONTRACTORS — REQUEST FOR QUALIFICATIONS

FOR DESIGN-BUILD PROJECT

Bid Solicitation No. 7066 ARC Expansion II

San Diego State University 5500 Campanile Dr, San Diego, CA 92182

1 – INTRODUCTION

The Trustees of The California State University are requesting Statements of Qualifications (SOQ) from interested and qualified design-builders (Respondents) to design and build the above-named Project. The Trustees will select a design-build team consisting of a general contractor and architect (Design-Builder) using a two-step process: (1) this Request for Qualifications (RFQ) from which Respondents may submit SOQ to the Trustees, and (2) the Request for Proposals (RFP) which the Trustees will issue to the shortlisted firms.

A technical review committee shall review the respondents’ SOQ and, based on the criteria identified in the RFQ, the committee shall select the finalists to receive the Request for Proposals. Selection of the winning Proposer will be based on qualifications and proposed development cost. The Trustees will issue a design-build agreement for this project.

2 - PROJECT DESCRIPTION

In general, the scope of work consists of the design and construction, under a procedure more commonly referred to as “turnkey construction”, of a Fixed Price Design-Build Project, for the ARC Expansion II Project. The Project includes:

We are seeking a Design-Build team to expand the Aztec Recreation Center (ARC) by approximately 16,000 GSF into the adjacent P8 parking lot. This project aims to meet the growing recreation, fitness, and wellness needs of SDSU students, particularly as the University's enrollment—and specifically its on-campus residential population—continues to rise. The current 134,000-square-foot ARC serves a student body of roughly 38,500 and is increasingly challenged by overcrowding and long wait times for equipment and group fitness classes. The expansion will allow for new and enhanced programming, benefiting both SDSU students and the broader campus community. Beyond meeting physical wellness needs, the enhanced facility will support student engagement, retention, and success; contribute to the overall residential experience; and align with the University’s mission and values. To accommodate the loss of parking, a new lot with 22 ADA-compliant spaces and 6 standard stalls will be constructed across the street on 55th located outside the University Police Department. The cost of this new parking lot will need to be incorporated into the overall project budget.

Project Location: The project will be situated on the SDSU main campus at the intersection of 55th Street and Remington, directly west of the existing ARC facility in Parking Lot 8. This lot is currently designated for accessible and staff parking. To accommodate the project, a new parking area is proposed across the street from the ARC, in the lawn area adjacent to the University Police Department. The site map below highlights both locations that will be utilized.

Notice to Contractors - Request for Qualifications For Design-Build Services

Page 2 of 7 pages

The Estimated Project Design-Build Cost is $23,000,000.

• The contract duration for this Design Build Agreement is approximately 912 calendar days. The duration will be further defined in the RFP stage of this Design-Build process.

• The contract specifies that liquidated damages are TBD and will be specified in the RFP.

• The Design-Builder is required to be licensed in the state of California with a “B” license and registered to bid public works with the California Department of Industrial Relations (DIR).

• The Design-Builder is required to be prequalified by the CSU Prequalification Program

Administrator; refer to RFQ Section 4.

• The Architect is required to be licensed in the state of California.

• The Architect is required to be prequalified by the Trustees, and may visit the following website for moredetails and contact information: https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/operations-center/Pages/architectural-prequalification.aspx.

3 –PROJECT REQUIREMENT

Respondents shall be familiar with all of the provisions in the Contract General Conditions and Supplementary General Conditions, especially the insurance requirements for the CSU Builders Risk Insurance Program (BRIP) and for the CSU Owner-Controlled Insurance Program (OCIP). This Project will be enrolled into the BRIP, and may be enrolled into the OCIP, if so specified in the Supplementary General Conditions. Respondents may review OCIP documents online at www.calstate.edu/ConstructionInsurancePrograms.

https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/operations-center/Pages/architectural-prequalification.aspx https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/operations-center/Pages/architectural-prequalification.aspx https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/operations-center/Pages/architectural-prequalification.aspx http://www.calstate.edu/ConstructionInsurancePrograms

Page 3 of 7 pages

This Project is a public works project and is subject to prevailing wage rate laws (Contract General Conditions, Article 35.02). All Respondents/Proposers and all tiers of subcontractors who will work on this Project shall register to bid and work on public works projects with the Dept. of Industrial Relations (DIR), and maintain current this registration per Labor Code section 1725.5. For more information, go to http://www.dir.ca.gov/Public-Works/PublicWorks.html.

4 - DESIGN-BUILDER SELECTION PROCESS

The Trustees will select the Design-Builder using a two-step process. The first step in the selection process focuses on selecting the most qualified firms. The Trustees issue this RFQ, to which respondents may submit SOQs to the Trustees. The Trustees will appoint a selection committee to review and score the SOQs. The highest scoring firms with all required qualifications will continue in the selection process.

The University, at its sole discretion, will determine the number of firms to continue in the selection process. Unsuccessful firms will be notified.

The second step in the process will focus on the selection of the firm with team members that are most suited to the Project. The Trustees will issue the Request for Proposals (RFP) to the short-listed finalists, and hold a pre-proposal meeting, The Trustees’ selection committee will score the proposals from the finalists, conduct interviews, and perform reference checks. The Trustees will award a Design Build Agreement for design and construction to the highest scoring firm. The judgment of the Trustees in this selection process is not subject to appeal.

All Respondents must be prequalified with the Trustees one day prior to the SOQ due date, or their SOQ submission will not be considered. The last day to submit an application for prequalification online to the CSU Chancellor’s Office is indicated on the enclosed schedule. Each Respondent’s prequalification rating must be greater than the estimated cost for Design-Build Construction Services agreement for this Project.

For information regarding prequalification, go to: https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/operations-center/Pages/contractor-prequalification.aspx, and click on the link for PlanetBids. Direct any prequalification questions to the Trustees’ Prequalification Administrator at cocm.prequal@calstate.edu.

Joint Venture Affidavit If two or more prospective firms desire to submit a proposal as a joint venture on this project, they must file an affidavit of joint venture with the Trustees at least five (5) Days prior to the date and time set for opening SOQs, on a form obtained from the Trustees. The affidavit of joint venture will be valid only for the specific project for which it is filed. Each party to the joint venture must be prequalified, as provided herein, at least one (1) Business Day prior to the date and time set for submitting the SOQs. If the Trustees announce that the joint venture is the successful Proposer in response to the Request for Proposals, the joint venture shall obtain the joint venture license prior to Trustees’ award of the Contract (Business and Professions Code sections 7029 and 7029.1).

If the Trustees do not award the Design Build Services agreement, Respondents will not be entitled to recover any monetary awards of any type whatsoever. The Trustees reserve the right to reject all responses to this RFQ.

5 - TENTATIVE SELECTION PROCESS SCHEDULE

Schedule Activities Schedule RFQ Advertised October 1, 2025 RFQ Conference (Non-Mandatory) see section 10 October 16, 2025 RFQ Site Walk (Non-Mandatory) see section 10 October 17, 2025 Last day to submit application for prequalification on PlanetBids October 20, 2025 Last day to submit RFQ questions on PlanetBids October 22, 2025, 2:00pm Last day to submit Affidavit of Joint Venture form October 27, 2025 RFQ Addenda issued (if required) on PlanetBids October 28, 2025 Statement of Qualifications due Monday November 3, 2025, 2:00pm http://www.dir.ca.gov/Public-Works/PublicWorks.html https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/operations-center/Pages/contractor-prequalification.aspx https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/operations-center/Pages/contractor-prequalification.aspx https://www.calstate.edu/csu-system/doing-business-with-the-csu/capital-planning-design-construction/operations-center/Pages/contractor-prequalification.aspx mailto:cocm.prequal@calstate.edu

Page 4 of 7 pages

Proposer Shortlist published on PlanetBids November 21, 2025 RFP distributed to shortlist on PlanetBids November 2025 Shortlisted Firms Pre-Proposal Meeting #1 December 2025 Last day to submit RFP questions on PlanetBids January 2026 Proposals due date and time January 2026, 2:00pm Proposal Interviews February 2026 Successful Proposer announced February 2026 Design Build agreement executed February 2026 Notice of Completion July 31, 2028 Design-Build contract duration 912

The above schedule is an estimated schedule that is subject to change.

6 - INSTRUCTIONS FOR SUBMITTING AN SOQ

Submit one original Statement of Qualifications prior to the date and time specified in the Selection Process Schedule through electronic upload to PlanetBids. Firms shall respond to the solicitation by electronic file upload only.

The University assumes no responsibility for delay in submission of the response to this RFQ through the PlanetBids system. Submittal of responses by mail, personal delivery, courier service, fax or email is NOT acceptable.

Note: This solicitation is available for download at the PlanetBids site at:

https://www.planetbids.com/portal/portal.cfm?CompanyID=25796. All Respondents must be registered with planetbids.com. Notifications will be transmitted from this source and forms must be downloaded from this website.

The University advises respondents to periodically check the PlanetBids Website for modifications to RFQ documents. The University is not responsible for a Respondent’s misunderstanding of the RFQ solicitation or nonresponsive submission due to failure to check the website for updates or amendments to RFQ documents, and/or other information regarding the solicitation. Periodically failing to check the planetbids.com website for updates will be at the Respondent's sole risk. Failure to acknowledge published addenda may be grounds for rejection of a proposer’s response.

Respondents for this Project shall submit a Statement of Qualifications in accordance with the following instructions:

1. Provide all information requested in this RFQ.

2. Provide information as it pertains to your team. When referencing projects that were joint ventures, or individual efforts, indicate such and explain each JV member firm’s role in the project.

3. The SOQ should be well organized, as concise and complete as possible, while still providing the requested information.

4. Where contact information is requested, include the company name, address and a company representative’s name, phone number and e-mail address.

5. Submit one digital file in PDF format.

6. The SOQ response shall be in A3 FORMAT CONSISTING OF (3) 11x17 PAGES for tabs 3-9.

Tabs 1-2 and resumes will not count towards the (3) page limit and can be in any format.

The time on the PlanetBids system shall be considered the official time for purposes of determining timely submittal. Mistakes or delays in the electronic submission of documents are entirely the responsibility of the Firm. LATE RESPONSES WILL NOT BE ACCEPTED. SOQ exhibit shall be marked as “Statement of Qualifications” with:

• The Name of Firm and Address

• Buyer: Susan Romero

• RFQ No. 7066 and Title of Solicitation

• The RFQ Due Date and Time https://www.planetbids.com/portal/portal.cfm?CompanyID=25796

Page 5 of 7 pages

Submit electronic submittals as files in .pdf format. Pages requiring signatures must be scanned from an original signature. Other pages may be scanned, or converted to .pdf from other file formats. Converted and searchable formats are preferred.

7 - MANAGING OFFICE FOR THE SELECTION PROCESS

Respondents shall direct all communications concerning the selection process to the Managing Office for the Selection Process. In e-mail communications, place the name of the Project in the subject line. The campus contact for the Managing Office for the Design-Build Selection Process is:

Campus Contact Name Susan Romero Campus, Dept. Contracts and Procurement Management Address (mailing):

Administration Building Room AD-116 5500 Campanile Drive, San Diego, CA 92182-1616

E-Mail: sbromero@sdsu.edu

8 - SOQ REQUIRED INFORMATION AND SCORING

Provide the following information in your SOQ. Each question will be scored against an ideal response which, in the opinion of the Trustees’ Selection Committee, would receive the maximum number of points possible, as indicated herein. When describing experience, indicate if the experience is of the firm and/or the individuals proposed for the project. The SOQ evaluation is weighted towards the experience of the firm and not of the individuals proposed for the project. If all information is not provided, the SOQ may not be considered responsive. The Trustees may, at its discretion, call the contacts provided or others as may become known for reference checks. SOQs should be organized with numbered tabs corresponding to the following questions. Provide concise and complete responses; non-requested information and lengthy responses are discouraged.

Required Information: Maximum Score

1. Cover letter confirming that Respondent’s SOQ submittal is in response to this

RFQ and agrees to enter schematic design and design-build contracts if selected, and all information in the SOQ is accurate under penalty of perjury.

Describe any lawsuits to which you have been a party with any of your Project owners in the last 5 years. Describe if you were the plaintiff or defendant, a brief summary of each case, and the outcome. If there have been none, make that statement.

0 points

2. Organization Information, provide this information separately for the General Contractor and the Architect:

• Identify Respondent’s full legal name, type of business entity, physical and mailing address, phone, e-mail, and website.

• Provide the address of the office that will manage this Project and contact information of the project manager including email address of the primary contact for this SOQ.

0 points

3. Respondent’s (GC and AE) general design-build experience:

• Describe projects that are similar in size and complexity and show how these projects are relevant to the proposed project.

• Describe relevant design-build experience of your team, including GC and AE.

• Indicate which of these projects the GC and AE have worked on together.

• Provide project owner references for the responding architect and contractor team and include contact information for each project owner reference (provide project owner names and owner point-of-contact names and respective e-mail addresses and telephone numbers).

80 points mailto:sbromero@sdsu.edu

Page 6 of 7 pages

4. General Contractors or Architect relevant Recreation Center Experience:

• List and describe the relevant experience of primary team members on similar recreational projects including location, type of construction, size, design through occupancy schedule duration, cost, and year of completion.

• Describe how this experience is similar in size and complexity to the proposed project.

• Provide current reference information.

70 points

5. Respondent’s experience utilizing DVBE subcontractors. 30 points

6. The Trustees’ prequalification letter will also indicate the Respondent’s Composite Weighted Safety Score. The Trustees will rank each responding firm according to this Composite Weighted Safety Score. Two points will be awarded for each point above the minimum Composite Safety Score of 25.

50 points

7. Respondent’s unique qualifications to perform on this Project. 40 points

8. Respondent’s experience within 100 miles of the Project for both the contractor and architect.

10 points

9. During the past five (5) years was your firm (GC or AE) required to pay penalties for failure to pay prevailing wages? If yes, please provide a description of each instance and list the amount of penalties paid.

40 points

TOTAL Maximum Points 320 points

9 – QUESTIONS

Respondents must submit all questions regarding this RFQ in writing at the PlanetBids website https://www.planetbids.com/portal/portal.cfm?CompanyID=25796 by posting them on the Q&A tab for the RFQ, and must be received no later than the due date indicated in the Selection Process Schedule. The Trustees will not consider questions received after the due date. Written responses to submitted questions will be sent by the Trustees to all registered Respondents. Respondents may request clarifications verbally, however, the Trustees will not consider verbal responses binding.

10 - RFQ CONFERENCE AND SITE WALK

The Trustees will hold a non-mandatory conference and site walk to discuss this RFQ and the delivery process on the date(s) indicated in the enclosed schedule. Below are the details of these meetings.

RFQ Conference Date and time: Wednesday, October 16, 2025 at 9:00am.

RFQ Conference Zoom Info Below:

Join Zoom Meeting https://SDSU.zoom.us/j/87432559689 Meeting ID: 874 3255 9689

RFQ Site Walk Date and Time: Friday, October 17, 2025 at 9:00am.

RFQ Site Walk Location: Meet at SDSU Parking Lot 8

Link to access SDSU Map:

https://map.concept3d.com/?id=801#!ce/16223?ct/15205,40419,68621,68622,97540,83801?m/539816?s/

11 – PROTEST

Solicitation protests must be submitted before the SOQ/Proposal deadline.

Award protests must be submitted within five (5) working days after the “Notice of Intent to Award”.

Within ten (10) calendar days after the day on which the expression of intent to protest the award of a https://www.planetbids.com/portal/portal.cfm?CompanyID=25796 https://sdsu.zoom.us/j/87432559689 https://map.concept3d.com/?id=801#!ce/16223?ct/15205,40419,68621,68622,97540,83801?m/539816?s/

Page 7 of 7 pages contract, the Respondent shall submit a full and complete written statement specifying the grounds of the protest and the facts in support of the protest. Authority to protest is limited to participating Respondents.

The contract award will not be made until the protest has been resolved.

An award dispute can be brought as soon as an award is made. The Respondent shall submit a full and complete written statement specifying the grounds for the dispute and the facts in support of the dispute.

NOTE: This RFQ does not constitute an order for the goods or services specified.

-End Notice to Contractors-