RFQ 6982f20Q000010 AERIAL MAPPING.pdf

REQUEST FOR QUOTE

SOLICITATION TYPE: COMMERCIAL SERVICES/SIMPLIFIED

PROJECT NAME: AERIAL MAPPING

SOLICITATION NUMBER: 6982AF20Q000010

RESPONSE DATE: 18 MARCH 2020, 2PM MT

ISSUING OFFICE: U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

CENTRAL FEDERAL LANDS HIGHWAY DIVISION

12300 W. DAKOTA AVENUE, SUITE 360

LAKEWOOD, COLORADO 80228

Services and Prices/Costs: This is a Service Contract Labor Standards contract also referenced as Service Contract Act (SCA). Direct Labor rates under this contract are fully burdened fixed-priced hourly rates with all proportional costs related to overhead, fringe, profit/fee and G&A. This is the rate that the contractor will bill the agency for job ordered.

PRICE/COSTS SCHEDULE

Complete table below by inserting the Unit Price and filling out the Item Total column.

CLIN Item Description # Hours Unit Price Item Total

000001 Aerial photography, LiDAR and roadway mapping

Total Cost $

PLACE OF PERFORMANCE:

Mojave National Preserve, Morning Star Mine Road, CA MOJA 13(1)

One firm fixed price purchase order will be awarded.

GENERAL REQUIREMENTS:

INVOICING:

Invoices shall be billed by itemized invoice for each Order shall be submitted with each request for payment.

The following documentation constitutes a proper invoice and is required for payment:

1) Name of Vendor

2) Invoice Date

3) Contract/Order Number

4) Contractor Invoice Number

5) Invoice Amount

6) Description and quantity of goods and services rendered

7) Billing Performance Period

IMPROPER INVOICING

Payment due dates are based upon the receipt of a proper invoice. If the invoice is incorrect it will be returned for appropriate action. See FAR Clause 52.232-25, Prompt Payment. All improper invoices will be returned for correction. Payment will be made in accordance with FAR Clauses 52.232-25 - Prompt Payment Act and 52.232-33 - Payment by Electronic Funds Transfer-- System for Award Management.

SUBMISSION OF INVOICES

Submit Invoices one of three ways to:

US MAIL:

Federal Lands Highway A/P Branch, AMZ-150 P.O. Box 25710 Oklahoma City, OK 73125

FEDEX:

6500 S. MacArthur Blvd.

Oklahoma City, OK 73169

EMAIL: 9-AMC-AMZ-CFLInvoices@faa.gov

(a) Attach each invoice as an individual .pdf document

(b) Include in the email subject line the following:

• Invoice Number

• Contract Number

• Name of Company

(c) Documentation shall include:

• Name and address of the Contractor

• Invoice number, invoice date, and Order Number

• Contract number and title

• Period of work billed

• Amount billed by CLIN under the Order

• Hours expended

• Total amount of billing and cumulative total billed for all work under the Order to date

• Name and address of the individual to whom payment should be sent

• Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice mailto:9-AMC-AMZ-CFLInvoices@faa.gov

• Name of Company

NOTES TO BID

Company Name DUNS Number CAGE code

Representative Name Email Phone Number

___________________________ % Net: . ___________________

Position of Representative Payment Discount GSA Contract Number

Please send response to the POC listed below. If you have any questions, please feel free to contact me.

Don Peters Contract Specialist

FHWA CFLHD

12300 West Dakota Ave Lakewood, CO 80228 donald.peters@dot.gov 720-963-3347 mailto:donald.peters@dot.gov

REFERENCES

COMPANY NAME: ____________________________________

CONTACT NAME:

TELEPHONE #

Type and size of project: ____________________________________

SCOPE OF WORK

Mojave National Preserve Area

CA MOJA 13(1)

Aerial Photographic and Scanning Services, LiDAR, and Compilation Mapping

Federal Highway Administration Central Federal Lands Highway Division

Task Order Number:

6982AF20-TBD

March 4, 2020

I. GENERAL INFORMATION

INTRODUCTION

This Scope of Work (SOW) is to perform aerial photographic and LiDAR services for the Federal Highway Administration (FHWA), Central Federal Lands Highway Division (CFLHD) for proposed improvements to Morning Star Mine Rd, Kelbaker Rd. and Ivanpah Rd. with two additional mapping areas in the area of Kelso CA.

PROJECT SUMMARY

Morning Star Mine Rd. is located in a desert area within the Mojave National Preserve with south terminus at the ghost town of Cima CA.

Kelbaker Rd. runs North from Kelso CA and is surrounded by the dry wash area adjacent to the intersection of Kelbaker and Cima roads – approximately two and one half square miles.

Morning Star Mine Rd. consists of mapping approximately 15.0 miles of roadway with a 70’ corridor and 13 low water crossings 100 ft. wide, (50 ft. each side of the roadway).

Kelbaker Rd. mapping consists of 9 low water crossings 100 ft. wide, (50 ft. each side of the roadway) and an additional 1600 acres topographic mapping in Kelso wash.

Ivanpah Rd. mapping consists of 2.5 mile of roadway with a 70 ft. corridor and 2 additional survey areas 250 ft. long parallel to and 150 ft. West of the road.

SCOPE

This scope of work is to provide aerial photography, scanned images, and non-ground classified LiDAR for the floodplain area affecting Kelbaker Road. The total floodplain area is approximately 2.5 square miles. Topographic mapping will be developed from photogrammetry and LIDAR for the dimensions of the various locals noted above. Refer to Google Earth KMZ files for the aerial photography and LiDAR floodplain area, and the roadway compilation mapping area.

WORK REQUIRED

A. Initial Survey and Mapping (S1 Activity)

Initial Survey and Mapping (P6 Activity S1) Initial survey work to establish control will be performed by FHWA. They will set panel points and collect GPS coordinates.

Step 1. Reconnaissance of project data. Propose flight lines.

Control Network – Primary control points with aerial panels will be set by FHWA. A Control Report and Control Data Sheet will be provided. Panel locations to be determined jointly and set by FHWA-CFL personnel.

Panel Points: TBD

Step 2. Remote Sensing

Obtain aerial photography and LiDAR, weather permitting by XXX, 2020 Photography 0.5’ pixel resolution RGB, geo-referenced to NAD 83, CA zone 5, NAVD 88, Geoid 12B, Scan the photography in “Tiff” format, LiDAR acquisition, ground and non-ground classified, 1’ contours See CFLHD Remote Sensing standards and specifications Compilation mapping for the various roadways lengths, 1’ contours Prepare TIN, map and contour files according to requirements shown under Deliverables Conversion of mapping to CFLHD mapping specifications, Additional mapping files (terrain model and contours), Geo-referenced to NAD 83, CA Zone 5, NAVD 88.

Step 3. Field Reports

Submit Final Report

B. QA/QC

Evidence that the QA/QC processes have not been performed, may initiate a Quality Assurance Audit (QAA) of the A/E’s QA/QC processes and procedures by CFLHD. CFLHD will determine the need for a QAA based on the type and volume of deficiencies discovered. The CFLHD Project Manager will coordinate the audit with the A/E Project Manager in the event a QAA is necessary to confirm that the required QA/QC checks and reviews have been accomplished. The A/E will be responsible for taking action to correct the specific deficient item or condition, and taking action to prevent recurrence of the deficiencies, with the focus on prevention, not correction. The A/E Project Manager will assemble all checking documents and a copy of all deliverables for the QA audit. Randomly scheduled quality assurance audit(s) to review QA/QC documents will also be conducted to verify compliance with the established QA/QC procedures. It will be necessary for the A/E to furnish a facility and assistance to facilitate the audit(s). When requested, provide QA/QC documentation for CFLHD review, including check plans, checked computations, GEOPAK files and design notes to substantiate compliance with the QA/QC process.

Step 1. Ensure that all work is performed in accordance with the established QA/QC plan, as supplemented by a Project-specific Quality Plan (PQP) Include a process whereby all documents and supporting calculations submitted for review are fully checked by a qualified individual other than the Originator before being released. Do not release any document that does not meet an acceptable level of quality. Complete QA/QC reviews as required to comply with the established QA/QC procedures. Use the approved plan for the duration of the task order to ensure that all products adequately conform to accepted CFLHD design practices, comply with all CFLHD design standards, are accurate and of high quality.

Mark all QC review documents with a tracking stamp to create a record of the date and responsible person(s) completing the review.

Furnish a Quality Assurance Certificate of Compliance for each product released. The “Quality Assurance Certificate of Compliance” for all deliverables is to contain the statement “This is to certify that the documents submitted have been produced in accordance with established QA/QC procedures and meet an acceptable quality level.”

The certification shall be signed by the Responsible Engineer (Originator), Reviewer(s), Project Manager, and approved for distribution by a management level Approving Official. Subconsultants shall submit Certificates of Compliance meeting the same requirements as the consultant for all documents prepared by them. The A/E firm is responsible for the formulation, implementation, and administration of their QA/QC program.

Step 2. Develop a Project-specific Quality Plan establishing the requirements for preparation, performance, and maintenance of project specific quality activities. The PQP in conjunction with the QA/QC plan govern project quality.

Provide for a QC activity schedule that lists the significant QC activities, including;

reviews, management audits, QC milestones; duration of each activity; where in the process it occurs; a description of the QC activity; list of the individual(s), including title, who are assigned as reviewers of those tasks; and the persons responsible for quality assurance, including who has the authority to sign certificates of compliance. Provide resource hours for each reviewer.

List subconsultants and specialists employed during execution of the task order and the QA activities necessary to ensure compliance with contractual requirements.

Define the technical aspects vital to the quality of the project and analyze the level of risk associated with those efforts. Include a narrative describing the impacts for each activity identified as having a high level of risk and the measures taken to mitigate the risks.

Reference any written procedures for quality applicable to the project, including quality requirements defined in the various sections of task orders.

Provide for periodic review and updating of the QC activity and resource schedules to address changes in personnel, quality activities, and dates.

Step 3. Conduct an evaluation of the QA/QC procedures at the conclusion of the task order to determine and document problems encountered areas for improvement, mistakes and lessons learned, outstanding features, and development of a corrective action plan to address QA/QC deficiencies. Include an opportunity for CFLHD’s Project Manager to provide comments on the findings before finalization. Transmit the findings to CFLHD’s Project Manager and file the findings for future quality improvement initiatives and reference.

Deliverables for QA/QC

Project-specific Quality Plan Quality Assurance Certificate of Compliance for each deliverable Evaluation of QA/QC procedures

I. FHWA FURNISHED PROPERTY/DATA

CFLHD will provide the following to facilitate successful completion of the project.

The Consultant shall notify the COTR of apparent errors and omissions discovered in the data supplied.

Locations of FHWA control monuments with aerial panels through project area, Google Earth KMZ with floodplain area limits and compilation mapping limits.

II. DELIVERABLES AND SCHEDULE

Deliverables

All services, data and deliverables shall be to CFLHD standards and specifications.

Data to be provided in the applicable digital format, when possible.

• Aerial Photography and Scanning:

o DVD of the Digital Images.

o Photo Index showing flight lines and photo numbers.

o Camera Calibration Report.

• Ground and Non-ground classified LiDAR:

o LAS format.

o Microstation drawing with 1’ contours.

o Terrain Model (Geopak tin or LandXML format).

• Compilation Mapping:

o Microstation drawing with mapping and contours.

o Terrain Model (Geopak tin or LandXML format).

III. WORK PERFORMANCE SPECIFICATIONS, QUALITY STANDARDS AND

REPORTING REQUIREMENTS

The quote should include the information described in the SOW, for the activity listed. Work Required, and a discussion of methods used to accomplish any work element that is not fully understood or not adequately described in this Scope of Work (SOW).

This Purchase Order does not include payment for errors and/or omissions by the Consultant in the course of performing the work herein. Such errors and omissions are to be corrected at the Consultant’s expense.

Each product is expected to meet an Acceptable Quality Level (AQL) with respect to the thoroughness and appropriateness of the data collection, analysis and recommendations, the clarity of presentation, and the accuracy of the completed products. CFL staff will be responsible for evaluation of the quality of work throughout this project. CFL Staff will participate in correspondence, meetings, site visits, and review of products.

Written documents to be provided to FHWA related to this project will be delivered in electronic and hard copies. Documents will be provided in the following software formats unless specifically amended otherwise by the COR in writing:

Application Software

Word Processing Microsoft Word Spreadsheet Microsoft Excel

CADD MicroStation

IV. PERIOD OF PERFORMANCE

Work will begin immediately after award of the task order and all work will be completed by XXX, 2020.

V. CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE & CROSS

FUNCTIONAL TEAM

Close and continuous coordination with the COR and other FHWA personnel with special expertise will be required. All communications affecting the project will be through the COR.

The Technical Point for this purchase order will be Mr. Bob Bell. Mr. Bell can be reached at the following address:

FHWA-CFLHD, HFPM-16

12300 W. Dakota Ave., Suite 280 Lakewood, CO 80228

(720) 963-3709, FAX (720) 963-3710

Email: Robert.Bell@dot.gov

VI. PAYMENT

Payment will be made on a firm-fixed-price basis in accordance with ARTICLE V, CONSIDERATION AND PAYMENT, covered under contract

Payment will be made 30 days after the designated billing office receives a proper invoice and progress report from the contractor.

Submit invoices one of three ways to:

EMAIL: 9-AMC-AMZ-CFLInvoices@faa.gov

US MAIL:

Federal Lands Highway A/P Branch, AMZ-150 P.O. Box 268865 Oklahoma City, OK 73125

FEDEX:

6500 S. MacArthur Blvd.

Oklahoma City, OK 73169 mailto:9-AMC-AMZ-CFLInvoices@faa.gov