RFQ 5TD0 Geneva Office Window Repair.docx

Needed Service or Supply: Office Window Repair Ordering Location and Address: Geneva State Park, 4499 Padanarum Rd, Geneva, OH 44041 Project Background: The window units at the state park office need replacement.

Specifications/Scope of Work:

To ensure that this project comes within budget, the replacement priority will be as follows:

Priority 1 All windows in the main office.

Priority 2 Window unit in the Park Manager’s office.

Priority 3 Two (2) window units in the Law Enforcement Office.

The scope of the project is as follows:

· Remove and haul away existing windows.

· Replace with new windows with the following features:

· Tan vinyl framework

· Double-hung style to replace all operational windows

· Matching stationary windows to replace non-operational windows

· All operational windows to be Lockable

· Double-pane glass

· Purged with argon, krypton, or similar to increase insulation qualities

· Tilt-in option preferred

· Will accept screen unit

· Incorporated screen acceptable

· ½ screen option acceptable

· Energy Star Rated

· Installation will include all exterior/interior trim work, caulking and all necessary fill/insulation (e.g. expandable foam)

· Aluminum on exterior preferred

· Color to match window

· Work should be undertaken during normal park hours of Monday through Friday 7am-5pm.

· Work should not impact the normal operation of the office.

· Bids can be uploaded through ???, 2024.

· All work must be completed by November 30, 2024.

Bidders are encouraged to visit the park to see the set-up before submitting bid.

Shipping costs must be included in the cost of the item.

Maps and/or Photos: Attached Delivery: Gary Gerrone 440-850-1683 Geneva State Park 4499 Padanarum Rd, Geneva, OH 44041 Completion/Delivery Date: 11-30-2024

Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit Gary Gerrone 440-850-1683 Geneva State Park 4499 Padanarum Rd, Geneva, OH 44041. Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Bill to information: (FSS requirement) Origin-DNR-420

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -FAX the invoice to: 1-614-485-1039 -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

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