RFQ 5TD0 Carpet Guilford Park Office.docx

Needed Service or Supply: Low pile carpet for Guilford Lake State Park Office Ordering Location and Address: Guilford Lake State Park (Park office) 6835 Eastlake Rd., Lisbon, OH 44432 Project Background Seeking bids for new commercial low pile carpet to include removal of existing and installation of new in State of Ohio administrative office in Columbiana County, Ohio.

Specifications/Scope of Work -Project will be done in two phases. Removal of existing carpet and installation of new carpet in front section of office will be phase 1. Removal of old carpet and installation of new carpet in back section of the office will be phase two. Two phases will be preferred to allow office staff time to move furniture from one section to the other before work.

-Approximate dimensions of the front office section are 22.5’ x 15’. Approximate dimensions of back office section are 22.5 x 17’. All measurements are to be verified by prospective contractor.

Specifications:

Seeking commercial quality low pile carpet to meet the following specifications -Low pile less than .2” -Pile weight to be greater than or equal to 24oz.

-Density to be greater than 5,000 oz./square yard -Color to be selected by park, likely a neutral brown or gray heather. Selected contractor will supply samples to be chosen from.

-Contractor will be responsible for removal of old carpet and disposing of it off site.

-All cuts, remnants and installation debris will be cleaned and removed by contractor.

Delivery Karl Mattern, Park Manager, 330-402-6910 To schedule a date and time for site visit please call Pak Manager at 330-402-6910 or the park office at 330-222-1712. Office address 6835 Eastlake Rd., Lisbon, OH 44432

Completion/Delivery Date: April 1, 2024

Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit the: To schedule a date and time for site visit please call Pak Manager at 330-402-6910 or the park office at 330-222-1712. Office address 6835 Eastlake Rd., Lisbon, OH 44432 Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Veteran-Friendly Business Enterprise Program The Veteran-Friendly Business Enterprise (VBE) program provides preference or bonus points to certified companies competing for State contracts, including eligible construction services. The legal authority for the program is R.C. 9.318, while its administrative rules are found in OAC 123:5-1-01 and 123:5-1-16.

The VBE program applies to all state agencies' purchases made by bid or proposal under R.C. 125. The VBE program allows for:

1.Prices on bids submitted by veteran-friendly businesses to exceed those prices on bids submitted by businesses not certified as veteran-friendly by up to five percent and still be eligible for winning the award; and 2.Scores on proposals submitted by veteran-friendly businesses to be up to five percent lower than the proposal scores submitted by businesses not certified as veteran-friendly and still be eligible for winning the award.

Buy Ohio and Buy American Buy Ohio and Buy American bid preferences are enabled by RC 125.09, RC 125.11, and OAC 123:5-1-06. These preferences permit bids containing products that are produced in Ohio or a border state, or the United States of America, to be selected for contract award even if they exceed prices offered in bids not containing Ohio, border state, or American products by no more than 5% or 6%, respectively.

Bill to information: (FSS requirement) Origin-DNR-483

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -FAX the invoice to: 1-614-485-1039 -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2024.

11. Any goods/services received after June 30, 2024 will require a new PO.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

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