RFQ 5437.pdf
PDF 1 MB Posted
- Attached to
- Morris Ring Saddle
- Solicitation number
- 5437-0-2025-TJ
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is a Request for Quotation (RFQ) issued by the City of Madison Finance Department's Purchasing Services on behalf of the Traffic Engineering Agency. The solicitation seeks competitive quotes for two fabricated steel products: 2,000 Morris Rings (2-hole sign connectors) and 3,500 Saddles (sign connectors). The Morris Rings are specified as 2-1/2" schedule 40 black pipe with machined seams, drilled and tapped holes with specific threading requirements, and clear zinc plating applied post-machining. The Saddles are specified as 1/8" x 1" hot rolled steel bars bent at specified radii with punched holes and clear zinc plating. The RFQ was released on December 30, 2025, with a response deadline of January 13, 2026, at 2:00 PM CST. Quotations must be submitted via email to bids@cityofmadison.com, and all prices must include delivery to 1120 Sayle Street, Madison, Wisconsin 53715 (FOB Madison). No bidder's conference or site visit is mentioned in the solicitation.
All quoted prices must be delivered prices including shipping charges, with bidders permitted to submit partial orders unless otherwise noted. The City reserves the right to award to the responsive and responsible bidder whose bid is most advantageous, considering criteria including cost, quality, compatibility, design features, warranty, delivery timeframe, past performance, and service reputation. Bidders may claim local vendor preference status if registered with the City of Madison as of the bid due date, which qualifies them for a scoring preference. All quotations must comply with City of Madison Standard Terms and Conditions, and quoted prices remain firm for 90 days following the due date. The solicitation does not identify an incumbent vendor, specific set-asides for disadvantaged businesses, or contract award and term information. Interested vendors must submit Form A (Price Proposal) and Form B (Bidder Information) and may register for bid notifications through the State of Wisconsin VendorNet System or DemandStar by Onvia.
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Rev. 07/28/2016-RFQ 5437.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 5437-0-2025-TJ
For: Morris Ring Saddle
Released Date: December 30, 2025
Due Date: January 13, 2026 @ 2:00 PM CST
City Agency: Traffic Engineering
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:
https://www.cityofmadison.com/finance/purchasing/vendor-resources
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources
REQUEST FOR QUOTATION RFQ # 5437-0-2025-TJ
RFQ 5437.doc Page 2
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Ed Smith City of Madison Traffic Engineering
(608) 608-266-9034 ersmith@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Tammy Jones City of Madison Purchasing Services bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: https://www.demandstar.com/app/registration
Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing
REQUEST FOR QUOTATION RFQ # 5437-0-2025-TJ
RFQ 5437.doc Page 3
5 SPECIFICATIONS
The City of Madison Traffic Engineering is seeking quotes for Morris Rings and Saddles. Please see Attachment A Standard drawing 1A and Attachment B Standard Drawing 1B, as well as the descriptions below.
2 Hole Sign Connector (Morris Ring) See Attachment A –Standard Drawing.
• 2-1/2” schedule 40 black pipe, pipe seam to be machined smooth with inside of pipe as necessary.
• Drill and tap 3/8” – 16 thread through 2 places 180 degrees apart centered top to bottom with 1/16” chamfer.
• All parts to be burr free.
• All parts should be plated with clear zinc plating. Plating to be done after machining.
• Total Morris rings to be quoted – 2000 each.
Sign Connector (Saddle) See Attachment B - Standard Drawing.
• 1/8” x 1” hot rolled steel bar bent on either end with 0.13” inside radius.
• Punch 13/32” hole through centered side to side and top to bottom.
• All parts to be burr free.
• All parts should be plated with clear zinc plating. Plating to be done after machining.
• Total saddles to be quoted – 3500 each.
All prices should include delivery to the below location:
1120 Sayle St Madison WI 53715
Rev. 07/28/2016-RFQ-FormA-PriceProposal..doc
Form A: Price Proposal
RFQ #: 5437-0-2025-TJ Morris Ring Saddle This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Description Unit
Price Extended Price
Days to Delivery
ARO:
1. 2000 2 Hole Sign Connector (Morris Ring) See Attachment A –Standard Drawing 1A.
• 2-1/2” schedule 40 black pipe, pipe seam to be machined smooth with inside of pipe as necessary.
• Drill and tap 3/8” – 16 thread through 2 places 180 degrees apart centered top to bottom with 1/16” chamfer.
• All parts to be burr free.
• All parts should be plated with clear zinc plating. Plating to be done after machining.
• Total Morris rings to be quoted – 2000 each.
• All prices should include delivery in conformance with the specifications described in this solicitation.
2. 3500 Sign Connector (Saddle) See Attachment B - Standard Drawing 1B.
• 1/8” x 1” hot rolled steel bar bent on either end with 0.13” inside radius.
• Punch 13/32” hole through centered side to side and top to bottom.
• All parts to be burr free.
• All parts should be plated with clear zinc plating. Plating to be done after machining.
• Total saddles to be quoted – 3500 each.
• All prices should include delivery.
in conformance with the specifications described in this solicitation.
ARO: After Receipt of Order
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-RFQ-FormB-BidderInfo..doc
Form B: Bidder Information
RFQ #: 5437-0-2025-TJ Morris Ring Saddle This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
Attachm ent A
Attachm ent B
| RFQ 5437 |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| The City of Madison Traffic Engineering is seeking quotes for Morris Rings and Saddles. Please see Attachment A Standard drawing 1A and Attachment B Standard Drawing 1B, as well as the descriptions below. |
| RFQ-FormA-PriceProposal. |
| Form A: Price Proposal |
| RFQ #: 5437-0-2025-TJ Morris Ring Saddle |
| RFQ-FormB-BidderInfo. |
| Form B: Bidder Information |
| RFQ #: 5437-0-2025-TJ Morris Ring Saddle |
| BIDDER Information |
| Local Vendor Status |
| Attachment A MORRIS RING STANDARD DRAWING 1A |
| Attachment B MORRIS RING SADDLE |
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