RFQ 5403.pdf

Rev. 07/28/2016-RFQ 5403.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5403-0-2025-TJ

For: Sign Blanks

Released Date: Tuesday, February 04, 2025

Due Date: Tuesday, February 18, 2025 @ 2:00 PM CST

City Agency: Traffic Engineering

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:

https://www.cityofmadison.com/finance/purchasing/vendor-resources

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all, or part of the items priced.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources

REQUEST FOR QUOTATION RFQ # 5403-0-2025-TJ

RFQ 5403.doc Page 2

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Ed Smith City of Madison Traffic Engineering

(608) 266-9034 ersmith@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Tammy Jones City of Madison Purchasing Services bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

RFQ 5403.doc Page 3

5 SPECIFICATIONS

The City of Madison Traffic Engineering is seeking qualified quotes for sign blanks. Please see below specifications:

• Blanks are to be aluminum alloy #5052-H38.

• Deburred with smooth Edges.

• Coated with Alodine 1200S.

• 1-1/2” corner radius unless otherwise specified in blank description.

The winning vendor is expected to provide cut sheets on the blanks for review before drilling the holes.

Please see the attached Appendices:

• Appendix A – Typical street name sign drawing

• Appendix B – Octagon cut sheet.

• Appendix C – Pentagon cut sheet.

Item

Number Sign Description Quantity

1 12" x 12" x 0.080" with 2 each 7/16" holes, 1" in from top and bottom edge, on centerline 10" c to c

2 12” x 18” x 0.080” with 4 each 7/16” holes, 1-1/2” in from each edge, on centerlines, 9” c to c and 15” c to c

3 15” x 21” x 0.080” with 4 each 7/16” holes, 1-1/2” in from each edge, on centerlines, 12” c to c and 18” c to c

4 18" x 18" x 0.080" with 4 each 7/16" holes, 1 each 1-1/2" in from top and bottom edges, on centerline, 15" c to c and 1 each 2-1/4" in from opposite corners, on centerline, 19" c to c

5 18” x 24” x 0.080” with 4 each 7/16” holes, 1-1/2” in from top and bottom edge on centerlines, 15” c to c and 21” c to c

6 18” x 6” x 0.125” with 2 ea. 7/16” holes, 1” from top and bottom edge on centerline, 4” c to c

7 18" x 66" x 0.125" no holes, with 1-1/2" radius corners

8 18" x 72" x 0.125" no holes, with 1-1/2" radius corners

9 24” x 12” x 0.080” with 4 each, 7/16” holes, 1-1/2” in from each edge on centerlines, 21” c to c and 9” c to c

10 24” x 24” x .080” with 4 ea. 7/16” holes, 1 each 1-1/2” in from top and bottom edges, on centerline, 21” c to c and 1 each 2-1/2” in from opposite corners on centerline, 27-3/4” c to c

11 24" x 48" x 0.080" with 4 each 7/16" holes, 1-1/2" in from each edge, on centerlines, 21" c to c and 45" c to c

12 24" octagon x 0.080" with 2 each 7/16" holes, 2" in from top and bottom edge on centerline, 20" c to c. see appendix b

RFQ 5403.doc Page 4

13 30” octagon x 0.080” with 2 each 7/16” holes, 1 each 3” in from top and bottom edges, on centerline, 24” c to c. see appendix b

14 36” octagon x 0.125” with 2 each 7/16” holes, 1 each 3” in from top and bottom edges, on centerline, 30” c to c. see appendix b

15 30” x 30” x 0.080” with 4 each 7/16” holes, 1 each 1-1/2” in from top and bottom edges on centerline, 27” c to c, and 1 each 2-1/2” in from opposite corners on centerline, 36-1/4” c to c

16 30” x 36” x 0.080” with 4 each 7/16” holes, 1-1/2” in from each edge on centerlines, 27” c to c and 33” c to c

17 36" pentagon x 0.125" with 2 each 7/16" holes, in 2" from bottom edge, and 4-7/8" from the top 28-3/8" c to c . see appendix c

18 30” x 9” x 0.125” street name sign with 4 each 7/16” holes, 2 each top and 2 each bottom, ½” in from edge to center of holes, 4” apart, c to c horizontally. see appendix a “typical street name sign” drawing

19 36” x 9” x 0.125” street name sign, with 4 each 7/16” holes, 2 each top and 2 each bottom, ½” in from edge to center of holes, 4” apart, c to c horizontally. see appendix a “typical street name sign” drawing

20 42” x 9” x 0.125” street name sign with 4 each 7/16” holes, 2 each top and 2 each bottom, ½” in from edge to center of holes, 4” apart, c to c horizontally. see appendix a “typical street name sign” drawing.

21 48” x 9” x 0.125” street name sign, with 4 each 7/16” holes, 2 each top and 2 each bottom, ½” in from edge to center of holes, 4” apart, c to c horizontally. see appendix a “typical street name sign” drawing.

22 6" x 9" x 0.080" with 2 each 7/16" holes, 1" in from top and bottom edges on centerline, 7" c to c

Delivery:

Prices should include delivery to the below address:

City of Madison Traffic Engineering 1120 Sayle Street Madison, WI 53715

An advance notice of 24-48 hours is required prior to delivery, please contact Ed Smith via phone 608-266-9034 or email ersmith@cityofmadison.com.

The receiving facility does not have a loading dock, so please ship accordingly, flatbed is preferred. If no flatbed is available, the driver must move pallets to back of truck for unloading.

mailto:ersmith@cityofmadison.com

Rev. 07/28/2016-RFQ-FormA-PriceProposal..doc

Form A: Price Proposal

RFQ #: 5403-0-2025-TJ Sign Blanks This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Sign Description Quantity Unit Price

Extended Price

Days to Delivery

ARO:

1 12" x 12" x 0.080" with 2 each 7/16" holes, 1" in from top and bottom edge, on centerline 10" c to c

100 $ $

2 12” x 18” x 0.080” with 4 each 7/16” holes, 1-1/2” in from each edge, on centerlines, 9” c to c and 15” c to c

100 $ $

3 15” x 21” x 0.080” with 4 each 7/16” holes, 1-1/2” in from each edge, on centerlines, 12” c to c and 18” c to c

300 $ $

4 18" x 18" x 0.080" with 4 each 7/16" holes, 1 each 1-1/2" in from top and bottom edges, on centerline, 15" c to c and 1 each 2-1/4" in from opposite corners, on centerline, 19" c to c

175 $ $

5 18” x 24” x 0.080” with 4 each 7/16” holes, 1- 1/2” in from top and bottom edge on centerlines, 15” c to c and 21” c to c

375 $ $

6 18” x 6” x 0.125” with 2 ea. 7/16” holes, 1” from top and bottom edge on centerline, 4” c to c

70 $ $

7 18" x 66" x 0.125" no holes, with 1-1/2" radius corners

10 $ $

8 18" x 72" x 0.125" no holes, with 1-1/2" radius corners

14 $ $

9 24” x 12” x 0.080” with 4 each, 7/16” holes, 1- 1/2” in from each edge on centerlines, 21” c to c and 9” c to c

300 $ $

10 24” x 24” x .080” with 4 ea. 7/16” holes, 1 each 1-1/2” in from top and bottom edges, on centerline, 21” c to c and 1 each 2-1/2” in from opposite corners on centerline, 27-3/4” c to c

150 $ $

11 24" x 48" x 0.080" with 4 each 7/16" holes, 1- 1/2" in from each edge, on centerlines, 21" c to c and 45" c to c

40 $ $

12 24" octagon x 0.080" with 2 each 7/16" holes, 2" in from top and bottom edge on centerline, 20" c to c. see appendix b

50 $ $

13 30” octagon x 0.080” with 2 each 7/16” holes, 1 each 3” in from top and bottom edges, on centerline, 24” c to c. see appendix b

100 $ $

Rev. 07/28/2016-RFQ-FormA-PriceProposal..doc

ARO: After Receipt of Order

Sign Description Quantity Unit Price

Extended Price

Days to Delivery

ARO:

14 36” octagon x 0.125” with 2 each 7/16” holes, 1 each 3” in from top and bottom edges, on centerline, 30” c to c. see appendix b

10 $ $

15 30” x 30” x 0.080” with 4 each 7/16” holes, 1 each 1-1/2” in from top and bottom edges on centerline, 27” c to c, and 1 each 2-1/2” in from opposite corners on centerline, 36-1/4” c to c

160 $ $

16 30” x 36” x 0.080” with 4 each 7/16” holes, 1-1/2” in from each edge on centerlines, 27” c to c and 33” c to c

20 $ $

17 36" pentagon x 0.125" with 2 each 7/16" holes, in 2" from bottom edge, and 4-7/8" from the top 28-3/8" c to c . see appendix c

10 $ $

18 30” x 9” x 0.125” street name sign with 4 each 7/16” holes, 2 each top and 2 each bottom, ½” in from edge to center of holes, 4” apart, c to c horizontally. see appendix a “typical street name sign” drawing

140 $ $

19 36” x 9” x 0.125” street name sign, with 4 each 7/16” holes, 2 each top and 2 each bottom, ½” in from edge to center of holes, 4” apart, c to c horizontally. see appendix a “typical street name sign” drawing

100 $ $

20 42” x 9” x 0.125” street name sign with 4 each 7/16” holes, 2 each top and 2 each bottom, ½” in from edge to center of holes, 4” apart, c to c horizontally. see appendix a “typical street name sign” drawing.

20 $ $

21 48” x 9” x 0.125” street name sign, with 4 each 7/16” holes, 2 each top and 2 each bottom, ½” in from edge to center of holes, 4” apart, c to c horizontally. see appendix a “typical street name sign” drawing.

20 $ $

22 6" x 9" x 0.080" with 2 each 7/16" holes, 1" in from top and bottom edges on centerline, 7" c to c

50 $ $

Grand Total:

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-RFQ-FormB-BidderInfo..doc

Form B: Bidder Information

RFQ #: 5403-0-2025-TJ Sign Blanks This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing

Appendix A

A

A

GJ

H

F

F

E

R1-1

NOTES

1.

2. Color:

3. Message Series - C

Type II latest edition.

WIS DOT Standard and STRUCTURE CONSTRUCTION

Specification for HIGHWAY

Sign is - Type H Reflective - reference

Background - Red

2S

SIZE

Area

A B C D E F G H J K L M N OI P Q R S T U V W X Y Z sq. ft.

7 �

12 �

12 �

15 �

20 �

20 �

7 �

5 � 0.78

13.25

13.25

5.18

7.46

1.86

PLATE NO. DATE

APPROVED

WISCONSIN DEPT OF TRANSPORTATION

State Traffic Engineer

STANDARD SIGN

R1-1

Message - White

7 7

WISDOT/CADDS SHEET 42

EHWY: COUNTY: SHEET NO:

C:\CAEfiles\Projects\tr_stdplate\R11.DGNFILE NAME : 22-AUG-2017 07:19 4.427909:1.000000PLOT SCALE : PLOT DATE : PLOT BY : $$...plotuser...$$

PROJECT NO:

PLOT NAME :

2M 36 � 12 15 45 15 � 7.46

� 10 12 � 45 12 � 5.18 30

11/12/15 R1-1.13

Appendix B

Appendix C

Appendix C - PENTAGON 01302020