RFQ 5334 - Revised.pdf
PDF 407 KB Posted
- Attached to
- Thermal Imager
- Solicitation number
- 5334-0-2024-BG Canceled
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is a Request for Quotation (RFQ #5334-0-2024-BG) issued by the City of Madison Finance Department on behalf of the Fire Department for thermal imaging equipment. The solicitation seeks 75 units of Seek FirePRO 300 Thermal Imager (item FQ-AAX) and 75 units of Seek Fire PRO-X 80mm Aluminum TIC Retractor with Carabiner (item RR-CAA). The RFQ was released on Tuesday, August 20th, 2024, with quotations due by Tuesday, September 3rd, 2024 at 2:00 PM CDT. Responses must be submitted electronically to bids@cityofmadison.com, and the equipment must be delivered to Fire Station #1 at 316 West Dayton Street, Madison WI, 53703.
All quoted prices must include shipping charges FOB Madison, with 24-48 hours advance notice required prior to delivery since the receiving facility has no loading dock. The City will award to the responsive and responsible bidder whose bid is most advantageous based on factors including cost, quality, compatibility, warranty, delivery, past experience, and service capability. The City maintains a local vendor preference policy that provides scoring advantages to registered local suppliers. Quotes remain valid for 90 days after the due date, and the City reserves the right to accept orders for all or part of the items priced. Technical questions should be directed to Tim Mrowiec at the Fire Department, while procurement questions should be addressed to Brittany Garcia in Purchasing Services.
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| File | Type | Posted |
|---|---|---|
| Addendum 1.doc | DOC document | |
| RFQ 5334.pdf |
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Text version
Rev. 07/28/2016-RFQ.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 5334-0-2024-BG
For: Thermal Imager
Released Date: Tuesday, August 20th, 2024
Due Date: Tuesday, September 3rd, 2024 @ 2:00 PM CDT
City Agency: Fire Department
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:
https://www.cityofmadison.com/finance/purchasing/vendor-resources
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources
REQUEST FOR QUOTATION RFQ # 5334-0-2024-BG
RFQ.doc Page 2
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Tim Mrowiec City of Madison Fire Department
(608) 608-266-5966 tmrowiec@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany Garcia City of Madison Purchasing Services
(608) 243-0529 bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: https://www.demandstar.com/app/registration
Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing
REQUEST FOR QUOTATION RFQ # 5334-0-2024-BG
RFQ.doc Page 3
5 SPECIFICATIONS
1. Seek FirePRO 300 Thermal Imager (specifically item FQ-AAX)– 75 Each
2. Seek Fire PRO-X 80mm Aluminum TIC Retractor w/ Carabiner (specifically item RR-CAA) -75
Each
Notes:
- To be quoted as delivered price to Fire Station #1: 316 West Dayton Street, Madison WI, 53703
- Request 24-48 hours advance notice prior to delivery. Receiving facility has no loading dock, ship accordingly.
Rev. 07/28/2016-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 5334-0-2024-BG Thermal Imager This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Description Unit Price Extended
Price
1. 75
Seek FirePRO 300 Thermal Imager (specifically item FQ-AAX)–, in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
2. 75
Seek Fire PRO-X 80mm Aluminum TIC Retractor w/ Carabiner (specifically item RR-CAA), in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
ARO: After Receipt of Order
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 5334-0-2024-BG Thermal Imager This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| RFQ |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 5334-0-2024-BG Thermal Imager |
| FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 5334-0-2024-BG Thermal Imaging |
| BIDDER Information |
| Local Vendor Status |
File details come from the government source that posted it. Updated .