RFQ #519 - Attachment 1 - Admin. Information - Dock Gangways.pdf

RFQ #519 DOCK GANGWAYS Page 1 of 4

IDAHO DEPARTMENT OF FISH & GAME

RFQ #519 – GANGWAYS

ATTACHMENT 1 – SECTION 1

RFQ Title: Dock Gangways RFQ Solicitation Contact: Eric Wagner, Buyer

Eric.wagner@idfg.idaho.gov 208.287.2815

Submit Electronically via IPRO: https://purchasing.idaho.gov/information-for-vendors/ipro-epurchasing-system/ipro-login/

Deadline to Receive Questions: See IPRO

RFQ Closing Date: See IPRO

Award: Award will be made, all or none, to the responsive responsible vendor with the lowest Total Cost in the best interest of the State.

A. Purpose The Idaho Department of Fish & Game (IDFG) is requesting Quotes from qualified vendors for the purchase of Dock Gangways with installation (Gangway) as further detailed below.

B. General Information & Solicitation Instructions This Solicitation is issued by IDFG via IPRO: https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGro up=LUMA.

The RFQ Lead is the only contact for this solicitation. All correspondence regarding this RFQ must be in writing. In the event that it becomes necessary to revise any part of this RFQ, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this RFQ will not be relied upon. All changes to this RFQ must be in writing and posted in IPRO to be valid. Alternate Bids are not allowed.

C. Submission Requirements Your response to this RFQ may be submitted electronically via IPRO or email (see below for additional details).

IDFG will not be accepting manual submissions for this solicitation. Your submission must include the Required Submittals listed below and be received prior to the deadline established in IPRO. Failure to provide any of the documents or submission on a form different from those provided, may cause your submission to be found as non-responsive.

Electronic Submission:

IPRO – Enter your pricing in IPRO ( https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGro up=LUMA ) and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (listed above) and attach all Required Submittals.

mailto:Eric.wagner@idfg.idaho.gov https://purchasing.idaho.gov/information-for-vendors/ipro-epurchasing-system/ipro-login/ https://purchasing.idaho.gov/information-for-vendors/ipro-epurchasing-system/ipro-login/

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Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote via email, courier, fax, or other method outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

D. Required Submittals As part of your response to this RFQ, the following documents are required.

Attachment 2 – Price Sheet Attachment 3 – Signature Page Attachment 4 – Insurance Brochures, architectural drawing, or specifications sheet detailing the Gangway being submitted for this solicitation.

E. Award

Award will be to the responsive responsible Bidder with the lowest fully burdened cost in the best interest of the State, as provided in Attachment 2 in IPRO.

F. Resulting Contract If IDFG awards a contract from this Solicitation, it will do so by issuing a Purchase Order (PO) document which will be an acceptance of the successful bid. The PO will be comprised of the following documents; this RFQ, including any incorporated documents; the successful quote, including any clarifications requested by IDFG; and an artifact formalizing any requirements agreed upon through Contract discussions or negotiations, if applicable.

The following documents are incorporated into this RFQ as if set out in their entirety, whether or not they are attached in IPRO:

Solicitation Instructions for Vendors – January 2017 State of Idaho Standard Contract Terms and Conditions – May 2021

The documents may be found on the “Information for Vendors” page of the State’s Division of Purchasing (DOP) website (www.purchasing.idaho.gov ). If multiple versions of any of these documents are available on the website, the version in effect on the day the RFQ is issued shall apply.

ATTACHMENT 1 – SECTION 2

The following special terms and conditions are incorporated into the resulting Contract to supplement or add to the State of Idaho Standard Contract Terms and Conditions.

A. Delivery Contractor must provide an estimated Delivery date on Attachment 2 – Price Sheet. The Contractor is responsible for the unloading of the Gangway. Freight FOB destination, prepaid and allowed.

Delivery must be made Monday through Thursday, 8:00 am to 4:00 pm local time excluding state of Idaho recognized holidays (https://www.idaho.gov/government/holidays.html), unless otherwise approved in writing by IDFG. Contractor must notify IDFG, in writing, no less than seven (7) business days prior to delivery. IDFG delivery contact information will be provided upon Award.

Delivery Location

Idaho Department of Fish and Game – Lewiston 1316 16th Street, Lewiston, Idaho 83501 http://www.purchasing.idaho.gov/ https://www.idaho.gov/government/holidays.html

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B. Acceptance Upon receipt of the Gangway per the delivery location identified in Section 2.A, Delivery, the Gangway will be inspected by the delivery contact (or approved designee) to ensure the requirements and specifications are met.

The Acceptance period will be for thirty (30) calendar days from the date the Gangway was delivered.

In the event the specifications are not met, the Contractor must pick up, correct any discrepancies, and re-deliver within thirty (30) calendar days after notification from IDFG, at no additional cost to IDFG. In the event that the Gangway does not meet the requirements, specifications, or found with discrepancies that are not fixed by the Contractor during the Acceptance period, IDFG reserves the right to reject the Gangway via email notification.

C. Warranty The Gangway must conform in all respects with the specifications of this RFQ.

Contractor must extend the manufacturer’s standard warranty with all products supplied under the resulting Contract.

Warranty must include all tools, parts, equipment, labor, and freight to repair or replace a defective warranted item, which may also include the entire Gangway. All warranty work must be complete within thirty (30) calendars days after receipt of written notice from IDFG. If approved by IDFG, the Contractor may perform warranty work on-site, at the Delivery location, in lieu of pick-up and return shipping. The Contractor will be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Gangway on-site within thirty (30) calendars days, or if the Gangway continuously malfunctions and causes it to be out of service on multiple occasions, IDFG reserves the right to require the Contractor to pick-up, repair, and return the Gangway at no additional cost to

IDFG.

Contractor is responsible for all warranty requirements. No third-party warranties will be allowed.

D. Vendor Requirement Vendor must have a current and signed written agreement with the manufacturer stating that the vendor is an authorized dealer or authorized re-seller for the product(s) being quoted in this solicitation.

E. Invoicing & Payments Invoices – Invoices must be submitted as further detailed below. Invoices submitted prior to Acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission.

Invoices must include the following information:

• Contractor Company Name & Contact Information

• Contract Name & Number (PO #)

• Invoice Number & Date

• Itemization of the purchased goods to include: description matching the contract, quantity, unit of measure, unit price, extended price, and total invoiced amount.

Payment – Payment for correctly submitted invoice will be made in accordance with Idaho Code 67-2302 (https://legislature.idaho.gov/statutesrules/idstat/Title67/T67CH23/SECT67-2302/).

F. Remedial Action In addition to any remedies available to the State under law or equity, the State may it its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to IDFG, 3) withhold payment or require payment of actual damages caused by the Discrepancy, 4) terminate the Contract pursuant to Section 2.F, Termination of Contract, in addition to any remedies imposed by the State.

https://legislature.idaho.gov/statutesrules/idstat/Title67/T67CH23/SECT67-2302/

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If IDFG must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, IDFG may withhold the actual cost to IDFG from the Contractor’s payment(s).

G. Termination of Contract For Cause - See Section 2, Termination, of the State of Idaho Standard Contract Terms and Conditions – May 2021.

For Fiscal Necessity – See Section 27, Termination for Fiscal Necessity, of the State of Idaho Standard Contract Terms and Conditions – May 2021.

For Convenience – Either party may terminate this Contract for its convenience at any time upon providing its written notification at least ninety (90) calendar days prior to the desired termination date.

ATTACHMENT 1 – SECTION 3

A. Requirements The Gangway must be the latest model of the manufacturer's current standard production, as offered to commercial trade. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be to the manufacturer’s standard unless otherwise specified in this RFQ.

B. Brand Name The brand name(s) specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Contractor offering an “equal” must include documentation, which demonstrates, to IDFG’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, IDFG reserves the right to seek clarification from the Contractor. Failure to provide satisfactory documentation or a clarifying response to IDFG may eliminate the Contractor from further consideration.

C. Gangways and Abutments – General Specifications The following Specifications are the minimum that IDFG is willing to accept.

Gangways = Five (5) each

1. Size - Must be four (4) feet wide by twenty-four (24) feet long.

2. Material - Constructed of 6063 T5 grade aluminum or equal. Truss and frame design.

3. Handrails - Must be constructed of 6063 T5 grade aluminum or equal. Must be an upright and cross beam profile and placement must be appropriate for connection points with other docks and gangways.

4. Hinge - Connection points on the dock and abutment ends of the gangway must be made with two (2), corrosion resistant half (1/2) inch stainless steel pins through sleeves, or equal hinge system.

5. Roller(s) – Must have a low-profile roller system on the dock end of the gangway.

6. Transition Plate - One (1) each - Constructed of 6063 T5 grade aluminum or equal. Must be four (4) feet wide by thirty (30) inches in length by one quarter (1/4) inches thick. Transition plate must connect to gangway by a hinge system. Transition plate to incorporate UHMW slide material.

7. Decking - Must have a non- skid surface. (Ecograte (MS62) by Fibergrate or equal.) Must be attached with Stainless steel fasteners.

8. Abutment/Ramp Bracket – One (1) each – Must be a galvanized steel hinge design and four (4) feet in length.

C. Submission Requirements