About this file
This is a Request for Quotation (RFQ) issued by the City of Madison, Wisconsin Finance Department, Purchasing Services, on behalf of the Traffic Engineering Agency. The solicitation seeks quotations for Sign Pipe, specifically 12,432 linear feet of steel, galvanized pipe with a 2-inch inner diameter and 2-3/8-inch outer diameter, Schedule 40 with 0.154-inch wall thickness, supplied in 21-foot lengths and strapped in bundles of 37 or 26 pieces. The RFQ was released on January 8, 2021, with a due date of January 22, 2021, at 2:00 PM CST. Quotations must be submitted via email to bids@cityofmadison.com. Delivery must be made on a flatbed truck within 60 days after receipt of order (ARO), with 48 hours' advance notice required. Liquidated damages of $50.00 per day apply for late delivery.
Pricing must include all shipping charges with delivery FOB Madison. The City will award the contract to the responsive and responsible bidder whose bid is most advantageous, considering factors including cost, quality, compatibility, warranty, delivery capability, and past performance. Bidders may offer substitute items if accompanied by manufacturer information and product literature for City evaluation. The City operates under a local vendor preference policy, granting scoring preferences to registered local suppliers as of the bid due date. All quotations must comply with City of Madison Standard Terms and Conditions and applicable purchase contract terms. Quotes remain binding for 90 days following the due date, and the City reserves the right to award partial orders.
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| File | Type | Posted |
|---|---|---|
| Bid Summary.xlsx | XLSX spreadsheet |
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Text version
Rev. 07/28/2016-RFQ 5002.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 5002-0-2021-BG
For: Sign Pipe
Released Date: Friday, January 8, 2021
Due Date: Friday, January 22, 2021 @ 2:00 PM CST
City Agency: Traffic Engineering
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 5002-0-2021-BG
RFQ 5002.doc Page 2
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Ed Smith City of Madison Traffic Engineering
(608) 266-9034 employee@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany Garcia City of Madison Purchasing Services
(608) 243-0529 bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP http://www.cityofmadison.com/business/localPurchasing
REQUEST FOR QUOTATION RFQ # 5002-0-2021-BG
RFQ 5002.doc Page 3
5 SPECIFICATIONS
A. Delivery on flatbed truck. Request 48 hours advance notice of delivery to 608-266-9034.
B. Delivery to be within 60 days After Receipt of Order (ARO). Liquidated damages for late delivery:
$50.00 per day.
C. Confirm receipt of order to Ed Smith via e-mail at ersmith@cityofmadison.com
D. Direct questions on specifications to Ed Smith at 608-266-9034, ersmith@cityofmadison.com mailto:ersmith@cityofmadison.com mailto:ersmith@cityofmadison.com
Rev. 07/28/2016-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 5002-0-2021-BG Sign Pipe This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Description Unit Price Extended
Price
1. 12,432
LF
PIPE, STEEL, GALVANIZED, 2 IN I.D., 2-3/8 IN O.D.,
SCHEDULE 40, WALL THICKNESS .154 INCHES. NO
THREADS, 21 FOOT
LENGTHS. TO BE STRAPPED IN BUNDLES
OF 37 OR 26 PIECES, in conformance with the special provisions described in this solicitation.
in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
ARO: After Receipt of Order Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 5002-0-2021-BG Sign Pipe This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| RFQ 5002 |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| A. Delivery on flatbed truck. Request 48 hours advance notice of delivery to 608-266-9034. |
| B. Delivery to be within 60 days After Receipt of Order (ARO). Liquidated damages for late delivery: $50.00 per day. |
| C. Confirm receipt of order to Ed Smith via e-mail at ersmith@cityofmadison.com |
| D. Direct questions on specifications to Ed Smith at 608-266-9034, ersmith@cityofmadison.com |
| FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 5002-0-2021-BG Sign Pipe |
| FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 5002-0-2021-BG Sign Pipe |
| BIDDER Information |
| Local Vendor Status |
File details come from the government source that posted it. Updated .