RFQ # 481- Attachment 1 - Admin. Information - Sockeye Smolt Trailer Infrastructure.pdf

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IDAHO DEPARTMENT OF FISH & GAME

ATTACHMENT 1 – SECTION 1

RFQ Title: Sockeye Smolt Trailer Infrastructure

RFQ Number: RFQ # 481

RFQ Solicitation Contact: Doug Peterson, Purchasing Agent Doug.Peterson@idfg.idaho.gov 208.287.2816

Submit Electronically via IPRO: https://purchasing.idaho.gov/information-for-vendors/ipro-epurchasing-system/ipro-login/

Deadline to Receive Questions: See IPRO

Pre-Bid On-Site Question and Answer 9:00 A.M. (MST) MAY 2nd, 2024

RFQ Closing Date: See IPRO

Award: Award will be made, all or none, to the responsive responsible vendor in the best interest of the state.

A. Purpose The Idaho Department of Fish & Game (IDFG) is requesting Quotes from qualified vendors for the fabrication, wiring, plumbing, and installation of Sockeye Smolt Trailer Fabrication (Fabrication) as further detailed below.

B. General Information & Solicitation Instructions This Solicitation is issued by IDFG via the following IPRO link – https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.S upplierGroup=LUMA The RFQ Lead is the only contact for this Solicitation. All correspondence regarding this RFQ must be in writing. In the event that it becomes necessary to revise any part of this RFQ, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this RFQ will not be relied upon. All changes to this RFQ must be in writing and posted in IPRO to be valid. Alternate Bids are not allowed.

C. Pre-Bid Question and Answer All interested parties are highly encouraged to attend the onsite pre-bid question and answer, at their expense.

Interested parties must notify the RFQ contact, in writing, of their intent to attend no later than one (1) business day prior to the date of the pre-bid site inspection. The written request must include the name(s) and title of each person who will be attending. A maximum of two (2) persons from each interested party will be allowed to attend.

Please see Appendix A for additional details.

D. Submission Requirements Your response to this RFQ may be submitted electronically via IPRO or email (see below for additional details).

IDFG will not be accepting manual submissions for this solicitation. Your submission must include the Required Submittals listed below and be received prior to the deadline established in IPRO. Failure to provide any of the documents or submission on a form different from those provided, may cause your submission to be found as non-responsive.

mailto:Doug.Peterson@idfg.idaho.gov https://purchasing.idaho.gov/information-for-vendors/ipro-epurchasing-system/ipro-login/ https://purchasing.idaho.gov/information-for-vendors/ipro-epurchasing-system/ipro-login/ https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA

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Electronic Submission:

IPRO – Enter your pricing in IPRO https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.S upplierGroup=LUMA and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (listed above) and attach all Required Submittals.

E. Required Submittals As part of your response to this RFQ, the following documents are required.

Attachment 2 – Price Sheet Attachment 3 – Signature Page Attachment 4 – Proof of Insurance

F. Resulting Contract If IDFG awards a contract from this Solicitation, it will do so by issuing a Purchase Order (PO) document from the State’s eProcurement system (IPRO), which will be an acceptance of the successful bid. The PO will be comprised of the following documents: this RFQ, including any incorporated documents; the successful bid, including any clarifications requested by IDFG; and an artifact formalizing any requirements agreed upon through Contract discussions or negotiations, if applicable.

The following documents are incorporated into this RFQ as if set out in their entirety, whether or not they are attached in IPRO:

Solicitation Instructions for Vendors – January 2017 State of Idaho Standard Contract Terms and Conditions – May 2021

If not attached in IPRO, the documents may be found on the “Information for Vendors” page of the State’s Division of Purchasing (DOP) website (www.purchasing.idaho.gov ). If multiple versions of any of these documents are available on the website, the version in effect on the day the RFQ is issued shall apply.

ATTACHMENT 1 – SECTION 2

The following special terms and conditions are incorporated into the resulting Contract to supplement or add to the State of Idaho Standard Contract Terms and Conditions.

G. Delivery Contractor located within seventy-five (75) miles of the location listed below, Contractor will pick up the trailer and take it to the Contractor’s installation facility. Fabrication and returning of the trailer must be completed within sixty (60) calendar days once the Contractor has taken possession of the trailer.

Contractor located beyond seventy-five (75) miles, and no further than three hundred (300) miles from the location listed below, will transport the trailer to their location and return it back to IDFG in the same manner in which the trailer was picked up. All expenses related to transporting IDFG trailer to and from the Contractor’s installation facility, including risk in transit, are the responsibility of the Contractor and must be included in its fully burdened price. Fabrication must be completed within sixty (60) calendar days once the Contractor has taken possession of the trailer. This includes pick up of the trailer, transportation to the installation facility, installation of Fabrication, and return delivery to the location listed below.

https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA http://www.purchasing.idaho.gov/

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Pickup and delivery must be made Monday through Thursday, 8:00 am to 4:00 pm local time excluding state of Idaho recognized holidays (https://www.idaho.gov/government/holidays.html), unless otherwise approved in writing by IDFG.

Pickup & Delivery Location Eagle Fish Hatchery 1800 Trout Road Eagle, Idaho 83616

H. Insurance In addition to the standard insurance requirements, Attachment 4 – Insurance, the Contractor must maintain Garage Keepers Liability Insurance with a coverage minimum of $80,000 per vehicle, per occurrence. Contractor must submit Proof of Insurance to IDFG before a Purchase Order (PO) is issued. Contractor may elect to submit Proof of Insurance with their bid submission.

I. Acceptance Upon receipt of the IDFG vehicle, per the delivery location identified in Section 2.A, Delivery, the Fabrication will be inspected by the delivery contact (or approved designee) to ensure the requirements and specifications are met. The Acceptance period will be for thirty (30) calendar days from the date the Body is delivered.

In the event the specifications are not met, the Contractor must pick-up, correct any discrepancies, and re-deliver within thirty (30) calendar days after notification from IDFG, at no additional cost to IDFG. In the event that the Fabrication does not meet the requirements, specifications, or found with discrepancies that are not fixed by the Contractor during the Acceptance period, IDFG reserves the right to reject the Fabrication via email notification.

If approved by IDFG, the Contractor may correct discrepancies on-site at IDFG’s location in lieu of pick-up and return shipping. The Contractor will be responsible for providing all labor; tools, parts, supplies, and worksite clean up to make any necessary corrections. The timeframe for corrective action will still be as identified above.

J. Warranty Warranty must be for a minimum period of two (2) years after Acceptance. Warranty must include all tools, parts, equipment, labor, and freight to repair or replace a defective warranted item, which may also include the entire Fabrication. All warranty work must be complete within thirty (30) calendars days after receipt of written notice from IDFG. If approved by IDFG, the Contractor may perform warranty work on-site, at the Delivery location identified in Section 2.A (above), in lieu of pick-up and return shipping.

The Contractor will be responsible for all travel costs and work-site clean-up associated with any necessary repairs.

The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Fabrication on-site within thirty (30) calendars days, or if the Fabrication continuously malfunctions and causes it to be out of service on multiple occasions, IDFG reserves the right to require the Contractor to pick-up, repair, and return the Body at no additional cost to IDFG.

If any warranty work is to be performed, the Contractor may elect to authorize a dealer of its choice to perform the necessary repairs in accordance with the manufacturer’s standards. If the Contractor authorizes a dealer of its choice to perform any warranty work, it is the responsibility of the Contractor to guarantee that the work is completed in accordance with the manufacturer’s standards at the expense of the Contractor.

Contractor is responsible for all warranty requirements. No third-party warranties will be allowed.

K. Invoicing & Payments Invoices – Invoices must be submitted as further detailed below. Invoices submitted prior to Acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission.

Invoices must include the following information:

https://www.idaho.gov/government/holidays.html

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• Contractor Company Name & Contact Information

• Contract Name & Number (PO #)

• Invoice Number & Date

• Itemization of the purchased goods to include: description matching the contract, quantity, unit of measure, unit price, extended price, and total invoiced amount.

• IDFG vehicle Identification Number

• Serial or VIN#

L. Remedial Action In addition to any remedies available to the State under law or equity, the State may it its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to IDFG, 3) withhold payment or require payment of actual damages caused by the Discrepancy, 4) terminate the Contract pursuant to Section 2.G, Termination of Contract, in addition to any remedies imposed by the State.

If IDFG must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, IDFG may withhold the actual cost to IDFG from the Contractor’s payment(s).

M. Termination of Contract For Cause - See Section 2, Termination, of the State of Idaho Standard Contract Terms and Conditions – May 2021.

For Fiscal Necessity – See Section 27, Termination for Fiscal Necessity, of the State of Idaho Standard Contract Terms and Conditions – May 2021.

For Convenience – Either party may terminate this Contract for its convenience at any time upon providing its written notification at least ninety (90) calendar days prior to the desired termination date.

ATTACHMENT 1 – SECTION 3

A. Requirements Though they are not specifically covered herein, all parts necessary to provide complete and functional build out must be furnished. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacturer’s standard unless otherwise specified in this RFQ.

All standard and supplemental equipment, must be installed per the manufacturer’s specifications, serviced and ready for continuous operation at the time of delivery, unless otherwise stated in this RFQ.

B. Brand Name The brand name(s) specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation, which demonstrates, to IDFG’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, IDFG reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to IDFG may eliminate the Vendor from further consideration.

C. Custom Fish Transport Trailer Fabrication Specifications The following fabrication, wiring, plumbing, and installation is to be done on a forty-eight (48) foot long by one hundred and two (102) inch wide drop deck trailer already purchased by IDFG. Five (5), one thousand (1000) gallon fish tanks will be installed on the lower deck of the trailer (supplied by IDFG). The upper deck of trailer will be a working platform for fish tank controls.

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The following general specification is to be done on the upper work platform at the front of the trailer. The work platform is ten (10) feet long by one hundred and two (102) inches wide.

1. Mount self-contained generator (provided by IDFG) on passenger side of the upper platform to provide power to Fresh Flo Aerators and electrical system. Generator dimensions are thirty-seven (41.5) inches long, twenty-one (24.5) inches wide, thirty-two (27) inches tall.

2. Fabrication and mounting of a battery box for generator start-up and operation.

3. Generator must be wired to electrical panel mounted on the headache rack.

4. Must have a thirty (30) gallon stainless steel fuel tank supplied and attached to the work platform next to generator. Fuel tank is to be plumbed to generator and supplied with a fuel filter.

5. The working platform must have a custom build headache rack attached to the front, six (6) feet tall running the full width of the trailer of one hundred and two (102) inches. The headache rack is to be built out of aluminum to match the trailer. The headache rack must have side supports on driver and passenger sides to provide stability.

6. The passenger side of the headache rack must have a waterproof master electrical control box installed. Electrical supply will need to be wired from generator to control box. The control box is to have a minimum eighty-five (85) amp main waterproof power switch installed. The control box must also have ten (10), fifteen (15) amp waterproof lit switches installed to operate aerators on the fish tanks. Each switch will need a fuse or circuit breaker installed to protect against over amperage. A minimum of ten (10) gauge wire is to be used in the wiring of the electrical control panel. The control panel must have a cover to protect it from moisture and road debris while not in use.

7. Electrical will need to be run from the master electrical control box in durable conduit, underneath the trailer decks and to a waterproof junction box between each of the fish tanks.

Each fish tank will require two switches to operate, one for each aerator. Wiring must be ten (10) gauge minimum.

8. The center of the headache rack will need four (4) mounts fabricated to securely hold four (4), twenty-two hundred (2200) PSI oxygen bottles in place.

9. The driver side of the headache rack will need an oxygen manifold mounted horizontally with ten (10) Victor flow meters that are adjustable from zero (0) to seven (7) liters per minute.

10. Oxygen supply lines will need to be plumbed from oxygen bottles to two (2) manifolds. The oxygen supply line will need to be long enough to attach to any of the four (4) bottles, as needed.

Manifolds must be set up so one manifold operates driver side oxygenating air stones, and the second manifold operates passenger side oxygenating air stones.

11. Must have stainless steel oxygen lines run from flow meters, underneath the decking platforms and come up between each fish tank. Two (2) lines will need to come up between each tank to supply oxygen to the two (2) oxygenating air stones in each tank. Stainless steel oxygen lines must be shielded for protection from road debris under trailer and at tank connection.

12. Must have an oxygen monitoring transport system installed including an industrial Wi-Fi router and converter in a NEMA4x enclosure. Transport system to include Wi-Fi industrial tablet that can communicate with cell phones, docking station, PT4Sync configured for blind system.

InWater Tech. or Equal

13. Electrical is to be supplied from master electrical box to oxygen monitoring system.

14. Transport monitoring system must have five (5) dissolved oxygen and temperature probes, one

(1) for each fish tank. Probes must have cables run underneath decking in conduit, from waterproof junction boxes mounted in between the fish tanks to the oxygen monitoring system mounted on the headache rack.

15. Must have an amber LED light mounted on the driver’s side of the headache rack. Light will be wired to be lit when generator is running. Must be mounted where the driver can see the light from the rear-view mirror.

16. Must have ten (10) green LED lights mounted on the driver’s side of the headache rack. Lights must be wired to be lit when Fresh Flo Aerators are running. Must be mounted where the driver can see the lights from the side-view mirror.

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17. Drivers side of the working platform must have a toolbox mounted; side accessible from the ground. The toolbox is to be waterproof, forty-eight (48) inches long, twenty-four (24) inches in width, thirty-six (36) inches in height.

18. Drivers and passenger side of the working platform must have an aluminum ladder with rail fabricated and permanently affixed for access onto the platform. Rail should fold up when not in use.

19. The working platform will need a two (2) horizontal bar aluminum guardrail installed around the perimeter. Guardrail needs to follow OSHA guardrail safety requirement guidelines.

The following spec is to be done on the lower trailer platform. Five (5), One thousand (1000) gallon fish tanks will be mounted on the lower platform.

1. Aluminum catwalk will need to be fabricated on the driver side of the lower platform, running the full length of the fish tank.

2. Catwalk walking platform must be twenty-four (24) inches wide and run the length of the trailer

3. Catwalk walking platform must have a working height of Thirty (30) inches above the trailer platform.

4. Catwalk walking platform must be fabricated out of heavy duty, slip resistant corrugated aluminum.

5. Catwalk must have a two (2) horizontal bar aluminum guardrail attached to the outside edge of walking platform that meets OSHA guardrail safety requirement guidelines. Safety Railing must run the full length of the walking platform and fold down when not in use.

6. Each catwalk must have an integral ladder built onto the working platform for access. The ladder is to fold out of the way when not in use.

7. Safety railing and walking platform must not interfere with fish tank gate valves when in folded down position.

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APPENDIX A – PRE-BID QUESTION AND ANSWER

RFQ – Drop Deck Trailer Fabrication

All parties interested in submitting a response to this RFQ are highly encouraged to attend the onsite pre-bid question and answer session. Fish transport vehicles will be on site to inspect and visualize the concept for the drop deck trailer. Per Attachment 1, Section 1.C, attendees must notify the RFQ Contact declaring their intent to participate in the Pre-Bid Inspection. Further details are provided below.

DATE: May 2nd, 2024

TIME: 9:00 AM (MST)

LOCATION: Eagle Fish Hatchery 1800 Trout Road Eagle, Idaho 83616

The inspection will promptly begin at the time noted above. Those attendees who fail to arrive on time will not be included in the inspection walkthrough.

D. Submission Requirements