RFQ 47QSWC26Q0023 Backwater Recovery Pump.docx

Request for Quotation (RFQ) 47QSWC26Q0023 BackWash Recovery Pump

January 29, 2026

TABLE OF CONTENTS

SECTION A - SOLICITATION/CONTRACT FORM

A.1 Not Applicable at time of solicitation. The SF-1449 will be sent to awardee.

SECTION B - CONTINUATION

B.1 INTRODUCTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The combined synopsis/solicitation is being issued as a Request for Quotations (RFQ) number 47QSWC26Q0023 for a backwash recovery pump for delivery to Washington Aqueduct in Washington, DC.

This acquisition is being conducted in accordance with the Inter-Agency Agreement (IAA) between GSA and the U.S. Army Corps of Engineers (USACE).

The required date of delivery for the items is 120 days after receipt of award.

B.2 GENERAL

The Offeror shall provide all management, supervision, labor, facilities, and materials necessary to provide the supplies and services required under this solicitation.

B.3 CONTRACT TYPE

The contract will be on the basis of Firm Fixed Price (FFP).

B.4 NAICS

The contract will be will be established with contractors holding at least one of the below North American Industry Classification System (NAICS) in the System for Award Management (SAM):

- 333996 - Fluid Power Pump and Motor Manufacturing

B.5 PRICING

Note: The requirement is to provide the following or its equivalent. The total price for the item is found below this chart. All pricing is to be filled out by the offeror.

(USACE) Washington Aqueduct - WASHINGTON, DC - Per Item Pricing

Item #

Description

Unit of Measure

Quantity

Backwash recovery pump - Model # 2414 - 16" centrifugal pump - Vertical dry-pit solids handling pump

Each

Total Cost for (Products)

Total Shipping Cost to WASHINGTON, DC

SECTION C - CONTRACT CLAUSES

C.1 PLEASE SEE ATTACHMENT 1 FOR TERMS AND CONDITIONS. SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

C. Statement of Work

BACKGROUND

This requirement is for the supply and delivery of backwash recovery pump or its equivalent to the U.S. Army Corps of Engineers (USACE), Washington Aqueduct in Washington, DC.

SCOPE OF WORK REQUIREMENTS

The Contractor must provide the following items to the U.S. Army Corps of Engineers, Washington Aqueduct in Washington, DC (5900 Macarthur Blvd, NW, Washington, DC 20016). Delivery must be made NLT 120 days after receipt of award.

In total, the supply of all items will be required for this procurement.

NOTE: ALL ITEMS MUST BE BUY AMERICAN ACT (BAA) COMPLIANT

RECORD KEEPING AND ACCEPTANCE

Delivery Receipt:

A USACE representative will sign for receipt of the items upon delivery. This signature(s) does not imply inspection and acceptance. The signature only acknowledges the delivery was made.

Inspection:

Inspection will be made within 10 days after delivery for any hidden or latent discrepancies and will be reported to the GSA Contracting Officer.

Acceptance:

1) Per FAR Subpart 46.501, general acceptance constitutes acknowledgment that the supplies or services conform to applicable contract quality and quantity requirements, except as provided in this subpart and subject to other terms and conditions of the contract. The USACE Contracting Officer Representative (COR) or a designated government representative will determine the acceptability of the delivery. Acceptance shall ordinarily be evidenced by execution of an acceptance certificate on an inspection or receiving report form or commercial shipping document/packing list.

Acceptance shall be provided as soon as possible by the government representative but not more than 10 days after inspection.

2) Per FAR Subpart 46.502, acceptance of supplies or services is the responsibility of the Contracting Officer. When this responsibility is assigned to the cognizant contract administration office or to another agency (see FAR Subpart 42.202 (g)) acceptance by that office or agency is binding on the government. USACE shall provide timely notification to GSA upon receipt of all supplies and or services.

3) Per FAR Subpart 46.503, each purchase order shall specify the place of acceptance (for transportation terms, see FAR Subpart 47.3). Supplies accepted at a place other than the destination specified at in the purchase order shall not be reinspected at the specified destination for acceptance purposes, but should be examined at the specified destination for quantity, damage in transit, and possible substitution or fraud.

requirements, except as provided in this subpart and subject to other terms and conditions of the contract. The USACE Contracting Officer Representative (COR) or a designated government representative will determine the acceptability of the delivery. Acceptance shall ordinarily be evidenced by execution of an acceptance certificate on an inspection or receiving report form or commercial shipping document/packing list.

D. CONTRACT ADMINISTRATION POINTS OF CONTACT

General Services Administration 1800 F. Street Washington, DC 20405 Email:dominic.lackey@gsa.gov

General Services Administration 1800 F Street Washington, DC 20405 Email: mutiba.raza@gsa.gov

CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer assigned to this contract has the responsibility of ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this agreement. In addition, the Contracting Officer is the only person authorized to approve changes to any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement, the said authority remains solely with the Contracting Officer.

The contractor must immediately request clarification from the Contracting Officer when a question arises regarding the authority of any person to act for the Contracting Officer under the agreement or when the contractor receives direction that appears outside the scope of the agreement.

Costs incurred that were not authorized by the Contracting Officer and work outside the scope of the contract must be considered unallowable costs and will not be reimbursed by the government.

AUTHORITY OF CONTRACTING OFFICER’S REPRESENTATIVE (COR)

Only those Government Representatives (e.g. COR), as designated in writing by the Contracting Officer, may provide technical or other interpretations in the performance of this contract.

Technical interpretation will be provided only within the limits specified in this paragraph, as delineated in a letter of authority from the Contracting Officer, or contained in Section G or elsewhere of this agreement.

As used herein, “technical interpretation” is defined as providing technical clarification, confirming the results of meetings, completing details in the form of work orders, pursuing certain lines of inquiry, or otherwise serving to accomplish the contract Statement of Work (SOW). Technical directions may be issued either verbally or in writing. Such technical direction must include or comply with the following:

1) Be consistent with the general scope of work and terms and conditions contained in the agreement.

2) Does not constitute assignment of new work or change the terms, conditions, or specifications of the agreement.

3) Does not constitute a basis, either directly or indirectly, that could result in a change in the pricing, quantity, quality, or period of performance as established in this agreement.

Technical direction that exceeds the authority listed above or the limits of specific letters of authority is invalid and will not be enforceable against the government. Any costs incurred by the contractor in violation of this clause will be considered unallowable costs and will not be reimbursed by the government.

SECTION E - SOLICITATION PROVISIONS

E.1 PLEASE SEE ATTACHMENT 1 FOR SOLICITATION PROVISIONS, REPRESENTATIONS AND CERTIFICATIONS.

INSTRUCTIONS TO OFFERORS- ADDENDUM

E.2 SUBMISSION OF QUOTE

Please submit your quotation on a Firm Fixed Price (FFP) basis. The quotation must include the following information and any other relevant information, including any exceptions or assumptions related to this requirement.

A complete quotation must consist of:

a) Cover Page

1) A signed copy of Section A – Solicitation Offer document

2) If applicable, a signed copy of any and all Amendments to the solicitation that are posted to the FBO notice prior to the closing date of the RFQ.

b) Volume 1 – Technical Submission

1) Factor One - Technical Conformance – See Section E.9 below

2) Factor Two - Delivery – See Section E.9 below

c) Volume 2 - Price Submission

1) A completed Section B of the RFQ for the Price/Cost Schedule

Quotations must be submitted via email to Dominic Lackey (dominic.lackey@gsa.gov) and Mutiba Raza (mutiba.raza@gsa.gov), no later than 10:00 AM Eastern Time on February 17, 2026.

All Amendments issued, if any, must be signed and submitted with the Offeror’s quotation.

Please submit your quotation on a Firm Fixed Price (FFP) basis, including any volume pricing, based on market availability and the volume of this order, and any extended freight and shipping cost.

Note 1: Offerors assume full responsibility for ensuring that quotes are received by the date and time specified above. The Government reserves the right to not accept any late quotations.

Note 2: Offerors are responsible for ensuring their SAM account is active and accurate. The CO will verify the NAICS code and business size standards of the offeror prior to any agreements.

E.3 NUMBER OF AWARDS

The GSA reserves the right to make an award to a single offeror or multiple offerors resulting from this solicitation.

E.4 EXPENSES RELATED TO OFFEROR SUBMISSIONS

GSA will not pay any costs incurred during the preparation or submission of any response(s) to this solicitation or in making necessary studies for the preparation thereof or for any supplies including attendance of any solicitation conference.

E.5 RESPONSIBLE PROSPECTIVE CONTRACTORS

An Offeror must be found responsible prior to award of any contract. To determine the Offeror responsible the CO must find, at a minimum, that the Offeror:

· Has or can obtain adequate financial resources to perform a contract;

· Has the ability to meet any required or proposed delivery schedules;

· Has a satisfactory performance history;

· Has a satisfactory record of integrity and proper business ethics;

· Has appropriate accounting and operational controls that may include, but are not limited to: production control, property control systems, quality assurance programs, and appropriate safety programs; and

· Is qualified and eligible to receive an award under applicable laws or regulations.

E.6 NON-GOVERNMENT PERSONNEL PARTICIPATION

Offerors are notified that GSA may have any written quotes or other information provided by Offerors reviewed by personnel from various support contractors who may serve as advisors to GSA evaluation personnel during the evaluation phase of this acquisition. All non-Government personnel and their corporations have signed, or will sign before the evaluation process begins, non-disclosure agreements. The exclusive responsibility for source selection, however, will remain with GSA. GSA currently has no plans to use support contractors to take part in the source selection process.

E.7 QUOTATION ACCEPTANCE

Only one, latest in time (but prior to the submission due date and time noted above) quotation from each Offeror will be considered.

E.8 FORMAT AND CONTENT

All quotations must be submitted electronically. Each quotation must be single-spaced and typewritten in 12-point Times New Roman font. Each quotation must be in .doc or .docx format. Each page of the quotation must be separately numbered. Each quotation must be no more than ten (10) 8½” by 11” pages, front only, in total including the cover page, Section A. The contract clauses required in Section C of this solicitation do not count to the ten (10) page limit. The division of pages between volumes is within the discretion of the offeror.

E.9 TECHNICAL SUBMISSION

The Technical Submission (Volume 1) must address the following:

1) Factor One---Technical Conformance Offerors must submit an explanation describing how their quotation satisfies the description, part number photo, and quantity requirements as outlined in this RFQ. Offers must demonstrate how each item meets the BAA requirements.

2) Factor Two ---Delivery Each Offeror must provide an explanation on how it will meet the tracking, shipping, and delivery requirements. The government requires that all items be delivered in one complete shipment no later than 120 days after receipt of award. Quoter(s) are encouraged to provide their best delivery terms that at least meet the required delivery schedule.

Failure to address any factor or sub factor may result in a determination by the CO that the proposal is non-responsive and may be removed from further consideration. Factors and sub factors directly correlate to the evaluation criteria outlined in the solicitation.

E.10 PRICE

The Price Volume (Volume 2) must cover all requirements of the SOW. All information regarding price must be submitted in this volume. The Offeror must submit pricing that is inclusive of all costs, including the costs of items, packaging, shipping, transportation and taxes. Section B pricing, including unit price, extended price, shipping price, and total extended price must be clearly filled out by the offeror.

GSA anticipates that price analysis will be based on adequate price competition; therefore, Offerors are not required to submit supporting cost or pricing data with their quotations. However, if after receipt of offers GSA determines that adequate price competition does not exist, uncertified, yet detailed, supporting cost or pricing data may be required. GSA will not require detailed shipping costs as an estimate will be required instead.

E.11 EVALUATION AND AWARD

Technical Evaluation Factors Volume 1 will be evaluated under each of the following factors:

1) Factor One---Technical Conformance Quotations will be evaluated based on the degree to which it demonstrates an understanding and meets all specifications and requirements outlined in the SOW of this solicitation. The quotation must include a description, part numbers and photographs of each item listed in the SOW. The offeror must demonstrate an ability to get the quantities of each commodity and supply all required items.

The offeror must demonstrate that each item is in compliance with the Buy American Act.

2) Factor Two—Delivery Quotations will be evaluated based on the degree to which it demonstrates the ability to meet the delivery timelines and requirements of capability, packaging, tracking, and shipping.

Technical Conformance and Delivery Quotations will be evaluated for technical conformance and delivery using the following adjectival rating system:

Excellent Quotation meets requirements and indicates an exceptional approach and understanding of the requirements. No weaknesses identified in the offerors quotation. The risk of unsuccessful performance is very low.

Good Quotation meets requirements and indicates a thorough approach and understanding of the requirements. Quotation contains strengths that outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Quotation meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. The risk of unsuccessful performance is no worse than moderate.

Unacceptable Quotation does not meet requirements and/or contains one or more deficiencies. The quotation is unawardable.

The GSA will also use the following definitions in the evaluation of quotations:

Deficiency: A material failure of a quotation to meet a Government requirement or a combination of significant weaknesses in a quotation that increases the risk of unsuccessful contract performance to an unacceptable level.

Strength: An aspect of a quotation that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the government during contract performance.

Weakness: An aspect of a quotation that does not meet specified performance or capability requirements in a way that will be disadvantageous to the government during contract performance.

Risk: Degree to which a quotation’s approach to achieving the technical factor may involve risk of disruption of schedule, degradation of performance, the need for increased government oversight, and/or the likelihood of unsuccessful contract performance.

E.12 PRICE

GSA will confirm that the prices offered are fair and reasonable. In conducting the price evaluation, GSA will evaluate only the information contained in the Offeror’s price quotation (and, if requested, submitted supporting information). Best prices are encouraged in the Offeror’s initial quotation as the GSA may elect to move directly to award. Any quote with pricing determined not fair and reasonable may be determined unacceptable.

E.13 EVALUATION AND AWARD SUMMARY

GSA will evaluate quotes and make a best value trade-off determination based on the evaluation of non-price factors and price. The non-price factors, combined, are significantly more important than price. Technical Conformance is the most important factor among the non-price factors. Technical Conformance is more important than Delivery.

As the non-price evaluation of the quotations’ ratings becomes more equal, price will become more of a determining factor.

E.14 REMOVAL FROM CONSIDERATION

If a proposal receives an “Unacceptable” rating under Factor 1 or 2 at any time during the evaluation, the proposal will be considered unawardable and removed from consideration.

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