RFQ 47QMCA24Q0054 VA Bay Pines Mass Evacuation Vehicle and ICU.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 (May 22, 2024) FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. There are no addenda to the provision.

52.212-2, Evaluation-Commercial Items applies to this Request for Quotes (RFQ) (see page 6) Include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items.

The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding there are no addenda to the clause.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition.

SECTION B - SF 18

B.1 MOTOR VEHICLE DELIVERYORDER (MVDO) ADMINISTRATION DATA

1. MVDO ADMINISTRATION:

a. CONTRACTOR INFORMATION:

Business Name: _____________________________ Business Address: _____________________________

UEI _____________________________

b. AUTHORIZED NEGOTIATOR

Name: ___________________________

Title: ____________________________

Phone: ____________________________

E-Mail: ____________________________

c. CPARS CONTRACTORS REPRESENTATIVE (if different than b.)

Name: ___________________________

Title: ____________________________

Phone: ____________________________

E-Mail: ____________________________

d. GOVERNMENT:

Name: Joseph Dunne Title: Contracting Officer Contact: joe.dunne@gsa.gov

2. PAYMENT: All payments by the Government to the Contractor will be made in accordance with(“IAW”) FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM – SYSTEM FOR AWARD

3. INVOICES: To be shown on orders issued against this RFQ

4. QUOTERS MUST COMPLETE AND RETURN ALL REQUIRED INFORMATION PRIOR TO THE TIME SPECIFIED IN BLOCK 10 SF 18 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The quoter acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT # Date

5. ORDER TYPE:

The Government intends to award a single, firm-fixed price (FFP) order as a result of this

RFQ.

6. ORDER ADMINISTRATION:

The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements of orders issued against this RFQ. The Contractor shall communicate with the CO on all matters pertaining to order administration.

Only the CO is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this order. In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment will be made in the order price to cover any increase in cost incurred thereof.

B.2 PRICE/COST SCHEDULE

RFQ47QMCA24Q0054 VA Mass Evacuation Vehicle

See Attachment #1 Purchase Description Medical Evacuation Vehicle & ICU

Bay Pines FL

B.3 Technical Specifications/Requirements:

The United States Department of Verterans Affairs requires 2 Medical Evacuation Vehicles and ICU Built In Accordance with the specifications in the attached Purchase Description

NAICS CODE APPLICABLE TO THIS ACQUISITION – 336120 Heavy Duty Truck Manufacturing

NOTE: VENDORS MUST SUBMIT A PROPOSED DELIVERY SCHEDULE (All Items Delivered)

DELIVERY POC:

Melissa M. Wallach Office phone: 727-398-6661 Ext. 10042 Cell phone: 727-300-9457

DELIVERY ADDRESS:

C.W. Bill Young VA Medical Center 10000 Bay Pines Blvd Bay Pines FL, 33744

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

https://acquisition.gov/browse/index/far https://acquisition.gov/dfars

FAR & GSAR CLAUSES (https://acquisition.gov/browse/index/far)

FAR Title Date 52.232-1 Payments APR 1984 52.219-14 Limitations on Subcontracting OCT 2022 52.204-29 Federal Supply Chain Security Act Orders – Representation and Disclosures DEC 2023

52.204-30 Federal Acquisition Supply Chain Act Orders- Prohibition DEC 2023 52.247-34 F.O.B. Destination NOV 1991

GSAR Title Date 552.238-93 Order Acknowledgement May 2019 552.246-71 Source Inspection by Government Jun 2009

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

1. Purchase Description Medical Evacuation Vehicle & ICU

2. Exceptions Worksheet

SECTION E - SOLICITATION PROVISIONS

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS— COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

E.2 GENERAL INSTRUCTIONS TO OFFERORS

SPECIAL NOTES:

To maintain the integrity of this request for quotes and subsequent award, all quoters are advised that any question and answer requests must be submitted in written form via e-mail to the Contracting Officer (CO) If necessary, the CO will issue a consolidated response via RFQ amendment posted in SAM.gov Prior to submitting a quote, the quoter shall review this RFQ and Purchase Description in their entirety to fully understand the nature of the work and the conditions under which the work is to be performed. In no case, shall failure to inspect the solicitation and any accompanying attachments constitute grounds for a claim after delivery order award.

All communications regarding this RFQ shall be addressed to the Contracting Officer in writing at joe.dunne@gsa.gov

ELIGIBILITY:

This Request for Quote (“RFQ”) is issued under the authority of Federal Acquisition Regulation (“FAR”) Part 12 Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services and FAR Part 13 Simplified Acquisition Procedures. Vendors SAM registration must be current as of the due date for receipt of quotes.

CONTRACTOR’S SIGNATURE:

IAW FAR Part 4, contractual documents (e.g. bids, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor as follows:

(a) Individuals. Signed by the individual.

(b) Individual doing business as a firm. Signed by that individual, and the signature shall be followed by the individual’s typed, stamped, or printed name and the words, “an individual doing business as (insert name of firm).”

(c) Partnership. Signed in the partnership name. Prior to award, provide a list of all partners and designate which partners have authority to bind the partnership.

(d) Corporations. Signed in the corporate name followed by the work “by” and the signature, and title of the person authorized to sign. Prior to award, provide a list of individuals who have authority to bind the corporation.

(e) Joint Ventures. Signed by each participant in the joint venture in the manner prescribed in (a) through (d) above.

(f) Agents. When an agent is to sign the contract, other than as stated in paragraph (a) through (e) above, the agent’s authorization to bind the principal must be established by evidence satisfactory to the Contracting Officer.

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award an order resulting from this solicitation to the responsible Contractor whose quote, conforming to the solicitation, represents the best value and will be most advantageous to the Government, price and other factors considered. In addition to price, the following criteria will be utilized to determine the best value to the Government:

(1) Special features of the supply required for effective program performance and ability to meet the Purchase Description.

(2) Delivery terms and Schedule

(3) Past Performance

(4) Warranty considerations.

Special features of the supply required for effective program performance, Delivery Terms, and Past Performance, when combined are more important than price

TECHNICAL

Quoter must demonstrate how their items and specifications compare to the Government’s requirements description listed in the Purchase Description. Quoters will be evaluated on how well their items satisfy the Government’s specifications/requirements. Preference may be given to quoters which exceed the Government’s specifications/requirements.

PRICE

The price stated in the PRICE/COST SCHEDULE (B.2) is to be inclusive of all necessary items and services required to furnish the quoted items FOB Destination to the Government.

GENERAL

Technical criteria and instructions outlined in section B.3, Delivery, and warranty terms are more important than price. Contractors must provide a demonstrated record of acceptable past performance on similar scope projects (See attached PD for Past Performance submission instructions).

QUOTE PREPARATION AND SUBMISSION INSTRUCTIONS:

1. QUOTE PREPARATION INSTRUCTIONS

a. These instructions prescribe the format of quotes and the development and presentation of the quote’s data. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of quotes. Quoters shall carefully review this section prior to commencing quote preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

b. In order for a quote to be considered, Quoters must comply with all instructions outlined in this RFQ solicitation and the attached Purchase Description. Failure to furnish quotes that comply with the instructions, at the predetermined due date for submission, may render the quote ineligible for evaluation. Furthermore, all solicitation amendments (if any) must be acknowledged IAW with FAR Clause 52.212-1 – Instructions to Offerors – Commercial Items.

2. SUBMISSION INSTRUCTIONS

One electronic copy of all sections of the quote (Technical and Price) sent to:

Joe.Dunne@gsa.gov

With the following subject line in the e-mail

47QMCA24Q0054 VA Bay Pines Medical Evacuation Vehicle & ICU

3. QUOTE DUE DATE SCHEDULE

Quotes are due by the date and time set for the receipt of offers shown in Block 8 of the SF 18 (page 1 of this document). QUOTES ARE DUE SEPTEMBER 19, 2024 3:00 PM EDT

4. QUOTE FORMAT (required)

a. The data submitted with each quote should be complete and concise, but not overly elaborate. Excessive reliance on promotional brochures is discouraged.

b. Volume 1 contains one section, Technical Response (including Past Performance): LIMIT PAGE 20 PAGES Volume 1 – TECHNICAL Section – General Instructions: The Technical volume should include necessary information regarding the Quoter’s ability to meet all requirements outlined in the solicitation and attached Purchase description . Failure to provide a Technical section in accordance with the solicitation instructions may render a quote incomplete and ineligible for consideration.

i. Technical sections SHALL NOT include price or pricing information.

ii. In no case shall statements such as “we comply with the requirements of the contract/solicitation” or its equivalent be acceptable to meet the requirements of this RFQ.

The Quoter should not simply rephrase or restate the Government's requirements, but shall provide specific information as to how the items they are quoting compare to the Government’s requirements.

To that end, the quote shall also include sufficient detail of supporting information that clearly and concisely substantiates the validity of stated claims/capabilities. The Government may consider the Quoter’s assertions or merely restating or paraphrasing the Governments requirements without further explanation, it may render the quote ineligible for consideration.

<COMPANY NAME>

VOLUME 1: TECHNICAL INDEX

RFQ#

Volume 2 – PRICING Section – General Instructions: Quoter shall submit a signed SF 18, a completed Section B.1, signed amendments or acknowledgements thereof, completed PRICE/COST SCHEDULE in Section B.2, representation of small business status under the chosen NAICS, and Representations for any FAR and DFARS provisions found at E.3 and E.4.

<COMPANY NAME>

VOLUME 2: PRICE

RFQ#

d. Electronic Copy: Provide one (1) electronic copy of each volume (Volumes 1 and 2) to:

Joe.Dunne@gsa.gov with the heading “RFQ47QMCA24Q0053 Medical Evacuation Vehicle & ICU” in the subject line Electronic copies that are to be submitted must be in Microsoft Word or Adobe Acrobat format, and virus checked prior to submission.

e. Indexing: Each volume will contain a “Table of Contents” (TOC) for that volume. The TOC will identify major areas, paragraphs, and subparagraphs by number and title as well as by page number and volume locations. Tab indexing will be used to identify sections as appropriate. TOC and tab indexes do not count towards page limitation.

f. Quoters may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their quotes.

g. The Quoter shall be held responsible for the validity of all information supplied in his/her quote, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the quote may be rejected and receive no further consideration.

h. If revised quotes are requested, the number of revised copies to be submitted shall be the same as those of initial quotes, unless specified otherwise by the CO.

NOTE: Quotes that do not contain the document required by this RFQ may be considered ineligible for consideration.