RFQ 4081 - AED Pads (CORRECTED).docx

CORRECTED REQUEST FOR QUOTATION

Automated External Defibrillator (AED) Pads

THIS IS NOT AN ORDER

Conditions of quotation which include the “shall” or “must” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no vendor is able to comply with a given specification, condition of quote or provide a specific product on the Itemized Request for Quotation List, the MMSD reserves the right to delete that specification, condition of quotation or item.

VENDOR NAME & ADDRESS

Unless otherwise noted, names of all organizations submitting quotes will be publicly available after the date and time specified as the deadline for submitting quotes. Quotation abstract will be open to public inspection after award(s).

Revisions to this request for quotation, including due date, may be made by an official written amendment issued by Purchasing Services.

Correspondence must reference the request for quotation number.

QUOTATION NUMBER: 4081

ISSUE DATE: February 4, 2021

DUE DATE: February 26, 2021 - 2:00 PM (CST)

IF NOT QUOTING, please check here and return this cover page only.

SUBMISSION: Due to the timeline and/or current circumstances, all quotes shall be submitted via email attachment and must be received by Administrative Services at mjhowen@madison.k12.wi.us. Quotes not received by Administrative Services by the posted date and time shall be considered late and shall be rejected.

Any entity submitting a quote has no enforceable right to amend its quote after the submission deadline.

The MMSD is exempt from Federal Excise and Wisconsin State Sales tax.

The Madison Metropolitan School District, Health Services, requests a quote for Automated External Defibrillator (AED) Pads in accordance with the information listed below (more detailed descriptions may be attached to this document). Special Conditions, Specifications, Itemized List, and Standard Terms and Conditions are contained herein. Questions MUST be sent to Mick Howen, Director of Administrative Services, at mjhowen@madison.k12.wi.us. To formally submit your quote for consideration, simply provide the information required below, sign, and return this document with all other required documentation in accordance with the guidelines established herein.

ITEMIZED LIST

UNIT

PRICE

TOTAL

PRICE

1.

2.

3.

Adult/SMART Pads

Infant/Child SMART Pads

Shipping/Handling Charges (if not included above)

CORRECTED: AED Pads expiration dates must be on or after July 30, 2023

M5071A

M5072A

By signing this quote, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a quote; that this quote has been independently arrived at without collusion with any other competitor or potential competitor; that this quote has not been knowingly disclosed prior to the opening of quotes to any other vendor or competitor; that the above statement is accurate under penalty of perjury.

The undersigned states that he/she is authorized to bind the vendor and on its behalf, hereby agrees with all the terms, conditions, and specifications required by the Madison Metropolitan School District in this Request for Quotation, and declares that the attached quote and pricing are in conformity therewith.

SIGNATURE:

DATE:

TYPE or PRINT NAME:

TITLE:

TELEPHONE NUMBER:

FEIN or TAX ID NUMBER:

FAX NUMBER:

EMAIL ADDRESS:

Table of Contents

Required Forms The following forms must be completed and submitted with the quote. Blank forms are attached.

Standard Terms and Conditions (Non-Construction)

1. GENERAL: “Madison Metropolitan School District,” “District,” and “MMSD” are synonymous and mean the Madison Metropolitan School District. The MMSD reserves the right to accept or reject any or all bids/proposals, to waive any informality or technicality in any bid/proposal submitted, and to accept any part of a bid/proposal deemed to be in the best interest of the District. The MMSD reserves the right to reject any or all bids/proposals without indicating a reason for such rejection.

2. TAX EXEMPTION: The MMSD is exempt from the payment of Federal Excise Tax and State Sales Tax. The MMSD’s tax-exempt number is ES42341.

3. PRICING AND DISCOUNTS: The MMSD qualifies for governmental and educational discounts. Unit prices shall reflect these discounts. Unit prices shall govern in the bid/proposal evaluation and contract administration.

4. SPECIFICATIONS: All bidders/proposers must be in compliance with all specifications and any drawings provided with this solicitation. Any reference to brand names and numbers is descriptive, but not restrictive, unless otherwise specified. When specific manufacturer and model numbers are shown, they are used to establish a design, type of construction, quality, functional capability and/or performance level desired. The MMSD reserves the right to determine whether an alternate offer is equivalent to and meets the standard of quality indicated by the brand name referenced. When alternates are bid/proposed, they shall be identified by manufacturer, stock number, and such other information necessary to establish equivalency. The MMSD shall be the sole judge of equivalency!

5. DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from the original text, terms, conditions, or specifications shall be described fully, on the bidder’s/proposer’s letterhead, signed and attached to this request. In the absence of such a request, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications.

6. CHANGES AND WITHDRAWALS: The MMSD reserves the right to change due dates and openings for its own convenience and to withdraw solicitations at any time without prior notice.

7. APPLICABLE LAW: This solicitation and any resultant contract shall be governed under the laws of the State of Wisconsin.

8. ASSIGNMENT: No right or duty in whole or in part of the contractor under this contract may be assigned or delegated without prior written consent of the MMSD.

9. HOLD HARMLESS: The contractor will indemnify, save harmless, and defend the MMSD and all of its officers, agents and employees from all suits, actions, or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from the operations of the contractor, or any of its contractors, in prosecuting work under this agreement.

10. PUBLIC RECORDS ACCESS: It is the intention of the MMSD to maintain an open and public process in the solicitation, submission, review and approval of procurement activities. Bid/proposal openings are public unless otherwise stated. Records are not generally available until after an award has been made.

11. INSURANCE RESPONSIBILITY: The contractor performing services for the MMSD shall:

Maintain worker’s compensation insurance as required by law for all employees engaged in the work.

Maintain commercial liability, bodily injury and property damage insurance against any claims(s) that might occur in carrying out this agreement/contract. Minimum coverage shall be one million ($1,000,000) liability for bodily injury and property damage including product liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million ($1,000,000) per occurrence combined single limit for automobile liability and property damage.

The MMSD reserves the right to require higher or lower limits and additional types of insurance if warranted. All insurance required by this contract shall be maintained during the entire length of the contract.

12. CANCELLATION: The MMSD reserves the right to cancel any contract in whole or in part without penalty due to non-appropriation of funds or for failure of the contractor to comply with terms, conditions and specifications of this contract.

The MMSD also reserves the right to cancel any contract with a federally debarred contractor or a contractor which is presently identified on the list of parties excluded from federal procurement and non-procurement contracts.

13. SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the MMSD must comply fully with all safety requirements as set forth by the Wisconsin Administrative Code, Rules of the Industrial Commission on Safety, and all applicable OSHA Standards.

14. MATERIAL SAFETY DATA SHEETS: If any items(s) on order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet for each item with the shipped container(s) and one (1) copy to MMSD - Risk Management, 4711 Pflaum Road, Madison, WI 53718-6721.

15. RESPONSIVENESS AND RESPONSIBILITY: Award will be made to the responsible and responsive bidder/proposer whose bid is most advantageous to the MMSD with price and other factors considered. For the purposes of this project, responsiveness is defined as conformance to the requirements of the solicitation and the furnishing of information requested.

Responsibility is defined as the bidder's/proposer’s potential ability to perform successfully under the terms of the proposed contract. Briefly, a responsible bidder/proposer has adequate financial resources or the ability to obtain said resources; can comply with required delivery taking into account other business commitments; has a satisfactory performance record; has a satisfactory record of integrity and business ethics; and has the necessary organization, experience and technical skills.

The MMSD reserves the right to refuse to accept any bid or proposal from any person, firm or corporation that is in arrears or is in default to the MMSD, or has failed to perform faithfully any previous contract with the MMSD. If requested, the bidder must present within five (5) working days evidence satisfactory to the MMSD of performance ability and possession of necessary facilities, financial resources, adequate insurance, and any other resources required to determine the bidder's ability to comply with the terms of this solicitation document.

16. WARRANTY: Unless otherwise required equipment purchased as a result of this request shall be warranted against defects by the bidder/proposer for one year from the date of receipt. Equipment manufacturer’s standard warranty shall apply as a minimum and shall be honored by the Contractor.

17. QUANTITIES: The quantities shown on this request are based on estimated needs. The MMSD reserves the right to increase or decrease quantities to meet actual needs.

18. QUALITY: Unless indicated in the request, all material shall be first quality. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without the prior written consent of the MMSD.

19. AWARD CRITERIA: In comparing bids/proposals and making awards, the MMSD may consider such factors as relative quality and adaptability of supplies and services, bidder/proposer financial responsibility, skill, experience, record of integrity, and ability to furnish repairs and maintenance services, the time of delivery or performance offered, contract compliance requirements, and any other element or factor in addition to that of the price which would affect the final cost to the MMSD and whether the bidder has complied with the specifications.

20. AWARD: Award(s) will be made, as determined by the MMSD, to the lowest responsive and responsible bidder/proposer meeting MMSD award criteria.

21. ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result of this request except where special conditions are stated elsewhere in the request; in such cases, the special conditions shall apply. Further, the written contract and/or order with referenced parts and attachments including these Standard Terms and Conditions shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgement shall be effective or binding unless expressly agreed to in writing by the MMSD.

Attachment A – Item Specifications (Requires Vendor Responses)

Automated External Defibrillator (AED) Pads

1. CORRECTED: AED Pads expiration dates must be on or after July 30, 2023.

2. All goods and/or services must be delivered to and accepted by Madison Metropolitan School District prior to any payment being made.

3. Delivery will be to Administrative Services – Central Stores, 4711 Pflaum Road, Madison, WI 53718 (for receiving and then sent to individual locations).

Customer Service (See 4 below and respond)

Local Vendor Presence (See 5 below and respond)

4. Customer Service: Vendor must provide technical service by phone or in person (if necessary) at no additional cost:

a. Vendor will assist the Madison Metropolitan School District within 24 hours of AED deployment to capture/provide memory (data) for post incident review efforts.

Required Vendor Response (Provide written acknowledgement of the expectation and summary of how the expectation will be met):

b. Vendor will assist the Madison Metropolitan School District by problem solving technical issues with AED machines via phone immediately and if issues can't be resolved, must be available to visit the site and resolve the issues within 24 hours.

Required Vendor Response (Provide written acknowledgement of the expectation and summary of how the expectation will be met):

5. Vendors with a local presence (within 100 miles of the Madison Metropolitan School District) and the ability to visit sites as needed will be awarded up to 10 additional percentage points based on the evaluation of the vendor’s submission and confirmation.

Required Vendor Response (Provide location, written acknowledgement of the expectation, and summary of how the expectation will be met):

Attachment B – Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

MADISON METROPOLITAN SCHOOL DISTRICT

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

Federal Executive Order (E.O.) 12549 “Debarment and Suspension” requires that all contractors receiving individual awards, using federal funds, and all sub-recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government.

Your signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

PHONE ________________ FAX___________

EMAIL ________________________________

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