RFQ # 382- Attachment 1 - Administrative Information - Portable Hinged Bridge.docx

IDAHO DEPARTMENT OF FISH & GAME

RFQ 382 – PORTABLE HINGED BRIDGE

ATTACHMENT 1 – SECTION 1

Eric.wagner@idfg.idaho.gov 208.287.2815

A. Purpose The Idaho Department of Fish & Game (IDFG) is requesting Quotes from qualified vendors for the purchase of a Forty foot (40’) Portable Hinged Bridge (Bridge) as further detailed below.

B. General Information & Solicitation Instructions This Solicitation is issued by IDFG via IPRO: (https://purchasing.idaho.gov/information-for-vendors/). The RFQ Lead is the only contact for this solicitation. All correspondence regarding this RFQ must be in writing. In the event that it becomes necessary to revise any part of this RFQ, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this RFQ will not be relied upon. All changes to this RFQ must be in writing and posted in IPRO to be valid. Alternate Bids are not allowed.

C. Submission Requirements Your response to this RFQ may be submitted electronically via IPRO or email (see below for additional details). IDFG will not be accepting manual submissions for this solicitation. Your submission must include the Required Submittals listed below and be received prior to the deadline established in IPRO. Failure to provide any of the documents or submission on a form different from those provided, may cause your submission to be found as non-responsive.

Electronic Submission:

IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/) and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (listed above) and attach all Required Submittals.

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote via email, courier, fax, or other method outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

D. Required Submittals As part of your response to this RFQ, the following documents are required.

Attachment 2 – Price Sheet Attachment 3 – Signature Page Attachment 4 – Insurance Page

E. Resulting Contract If IDFG awards a contract from this Solicitation, it will do so by issuing a Purchase Order (PO) document from the State’s eProcurement system (IPRO), which will be an acceptance of the successful quote. The PO will be comprised of the following documents; this RFQ, including any incorporated documents; the successful quote, including any clarifications requested by IDFG; and an artifact formalizing any requirements agreed upon through Contract discussions or negotiations, if applicable.

The following documents are incorporated into this RFQ as if set out in their entirety, whether or not they are attached in IPRO:

If not attached in IPRO, the documents may be found on the “Information for Vendors” page of the State’s Division of Purchasing (DOP) website (https://purchasing.idaho.gov/governing-laws-and-policies/ ). If multiple versions of any of these documents are available on the website, the version in effect on the day the RFQ is issued shall apply.

ATTACHMENT 1 – SECTION 2

The following special terms and conditions are incorporated into the resulting Contract to supplement or add to the State of Idaho Standard Contract Terms and Conditions.

A. Delivery Bridge must be delivered by 06/01/2024.

IDFG will have equipment and operators on site for unloading the Bridge. Final onsite delivery location and unloading instructions will be provided by IDFG at the time of delivery. Freight FOB destination, prepaid and allowed.

Delivery must be made Monday through Thursday, 8:00 am to 4:00 pm local time excluding state of Idaho recognized holidays (https://www.idaho.gov/government/holidays.html), unless otherwise approved in writing by IDFG. Contractor must notify IDFG, in writing, no less than seven (7) business days prior to delivery. IDFG delivery contact information will be provided upon Award.

Delivery Location

Salmon, Idaho 83467. Final unloading location to be specified at time of delivery by the OWNER. Access will be via nearest good-haul roads.

B. Acceptance Upon receipt of the Bridge, per the delivery location identified in Section 2.A, Delivery, the Bridge will be inspected by the delivery contact (or approved designee) to ensure the requirements and specifications are met. The Acceptance period will be for thirty (30) calendar days from the date the Bridge was delivered.

In the event the specifications are not met, the Contractor must pick-up, correct any discrepancies, and re-deliver within thirty (30) calendar days after notification from IDFG, at no additional cost to IDFG. In the event that the Bridge does not meet the requirements, specifications, or found with discrepancies that are not fixed by the Contractor during the Acceptance period, IDFG reserves the right to reject the Bridge via email notification.

C. Warranty The Bridge must conform in all respects with the specifications of this RFQ.

Contractor must extend the manufacturer’s standard warranty with all products supplied under the resulting Contract.

D. Invoicing & Payments Invoices – Invoices must be submitted as further detailed below. Invoices submitted prior to Acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission. Invoices are to be submitted on the following schedule:

· Ten (10) percent of full payment to be made upon order placement. The vendor must submit an invoice to receive payment.

· Forty (40) percent of Full payment to be made upon verification of plans and specification. The vendor must submit an invoice to receive payment.

· Final fifty (50) percent of full payment to be made within sixty (60) days after delivery. The vendor must submit an invoice to receive payment.

Invoices must include the following information:

· Contractor Company Name & Contact Information

· Contract Name & Number (PO #)

· Invoice Number & Date

· Itemization of the purchased goods to include: description matching the contract, quantity, unit of measure, unit price, extended price, and total invoiced amount.

Payment – Payment for correctly submitted invoice will be made in accordance with Idaho Code 67-2302 (https://legislature.idaho.gov/statutesrules/idstat/Title67/T67CH23/SECT67-2302/).

E. Remedial Action In addition to any remedies available to the State under law or equity, the State may it its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to IDFG, 3) withhold payment or require payment of actual damages caused by the Discrepancy, 4) terminate the Contract pursuant to Section 2.F, Termination of Contract, in addition to any remedies imposed by the State.

If IDFG must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, IDFG may withhold the actual cost to IDFG from the Contractor’s payment(s).

F. Termination of Contract For Cause - See Section 2, Termination, of the State of Idaho Standard Contract Terms and Conditions – May 2021.

For Fiscal Necessity – See Section 27, Termination for Fiscal Necessity, of the State of Idaho Standard Contract Terms and Conditions – May 2021.

For Convenience – Either party may terminate this Contract for its convenience at any time upon providing its written notification at least ninety (90) calendar days prior to the desired termination date.

G. Compliance with Build America, Buy America Act The Build America, Buy America Act (BABAA) requires that IDFG award recipients and subrecipients subject to BABAA comply with the following domestic preference requirements in their infrastructure projects:

BABAA Contract Level Compliance: Buy America Preference in Federal Financial Assistance Programs for Infrastructure, all recipient and subrecipient contracts under Federal financial assistance awards for infrastructure, issued on or after Jan. 2, 2023, must include a contract provision explaining the BABAA requirements and a self-certification where contractors can certify compliance with domestic preference requirements outlined in BABAA, unless IDFG waives the BABAA requirement.

ATTACHMENT 1 – SECTION 3

A. Requirements The Bridge must be the latest model of the manufacturer's current standard production, as offered to commercial trade. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacturer’s standard unless otherwise specified in this RFQ.

B. Brand Name The brand name(s) specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Contractor offering an “equal” must include documentation, which demonstrates, to IDFG’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, IDFG reserves the right to seek clarification from the Contractor. Failure to provide satisfactory documentation or a clarifying response to IDFG may eliminate the Contractor from further consideration.

C. Portable Hinged Bridge – General Specifications and Vendor Requirements The work involves designing, constructing, and delivering to the job site, ready for installation, a shop-assembled, foldable, or hinged temporary construction bridge with decking and guardrails as specified in the following document.

The following Specifications and Requirements are the minimum that IDFG is willing to accept.

PART 1 GENERAL

1.01 REFERENCES

A. The following is a list of standards which the bridge must meet:

1. American Institute of Steel Construction (AISC)

2. ASTM International (ASTM):

a. A36, Standard Specification for Carbon Structural Steel

b. A153, Standard Specification for Zinc Coating (Hot-Dip) on Iron and Steel Hardware

c. A242, Standard Specification for High-Strength Low-Alloy Structural Steel

d. A307, Standard Specification for Carbon Steel Bolts and Studs, 60,000 psi Tensile Strength

e. A325, Standard Specification for Structural Bolts, Steel, Heat Treated, 120/105 ksi Minimum Tensile Strength

f. A490, Standard Specification for Structural Bolts, Alloy Steel, Heat Treated, 150 ksi Minimum Tensile Strength

g. A588, Standard Specification for High-Strength Low-Alloy Structural Steel, up to 50 ksi (345 MPa) Minimum Yield Point, with Atmospheric Corrosion Resistance

h. A606, Standard Specification for Steel, Sheet and Strip, High-Strength, Low-Alloy, Hot-Rolled and Cold-Rolled, with Improved Atmospheric Corrosion Resistance

i. B209, Standard Specification for Aluminum and Aluminum-Alloy Sheet and Plate

j. B210, Standard Specification for Aluminum and Aluminum-Alloy Drawn Seamless Tubes

k. B308, Standard Specification for Aluminum-Alloy 6061-T6 Standard Structural Profiles

l. F468, Standard Specification for Nonferrous Bolts, Hex Cap Screws, Socket Head Cap Screws, and Studs for General Use

3. American Wood Preservers’ Association (AWPA): P5, Standard for Waterborne Preservatives

4. American Welding Society (AWS): D1.1, Structural Welding Code – Steel

5. American Welding Society (AWS): D1.2, Structural Welding Code – Aluminum

6. The Society for Protective Coatings (SSPC): SP6, Commercial Blast Cleaning

7. Uniform Building Code (UBC)

8. West Coast Lumber Inspection Bureau (WCLIB)

1.02 SUBMITTALS

A. All submittals are subject to the State of Idaho Division of Building Safety (DBS) review. Upon receiving submittals IDFG shall submit them to DBS for approval.

B. The bridge design shall be signed and sealed by a Professional Engineer who is licensed to practice in the State of Idaho.

C. Submit complete set of SHOP DRAWINGS to ENGINEER for review.

D. Submit complete set of STRUCTURAL CALCULATIONS to ENGINEER for review.

E. Submit manufacturer’s certification of compliance with referenced standards.

F. Submit manufacturer’s installation instructions.

1.03 QUALITY ASSURANCE

A. Define control methods and functions and make them available for review and approval.

B. Qualify welding process and welding operators in accordance with AWS qualification procedures. Qualify welds in accordance with AWS D1.1 (Steel) or AWS D1.2 (Aluminum).

C. Maintain permanent information records of component parts such as material specifications, mill test reports, welding procedures, welder’s and tacker’s identification and qualifications, types of inspections, inspector’s test results, and records of visual and nondestructive testing.

D. Inspect component parts and welds to determine conformance to drawings, procedures, overall workmanship, weld contour, weld size, and any other pertinent items.

a. Inspect component parts for dimensional compliance.

b. Matchmark mating parts.

E. Only manufacturers with a minimum of five (5) years of demonstrated performance of designing and building similar bridges to these specifications are approved to bid.

F. The IDFG ENGINEER shall have ten (10) calendar days to review SHOP DRAWINGS and STRUCTURAL CALCULATIONS. If extra time for evaluation is needed, IDFG will inform the vendor in writing of the extra time allocation need withing seven (7) calendar days of receiving the calculations.

PART 2 PRODUCTS

2.01 DESIGN REQUIREMENTS

A. General:

1. The bridge shall meet the referenced standards as called for in the following paragraphs.

2. All allowable design stresses shall be in compliance with the SPECIFICATIONS of the design, fabrication, and erection of structural steel for buildings by the American Institute of Steel Construction (AISC) and Uniform Building Code (UBC).

B. Dimensions and Requirements:

1. The bridge shall consist of two modular sections connected via a longitudinal hinge system such that one half can be folded onto the other for transport as a single legal load.

2. Structure shall be of durable design/construction such that it can withstand the rigors of being used at multiple locations, can be “skidded” utilizing excavating/forestry equipment, and shall include the following:

a. Rigid cross bracing/diaphragms.

b. Tapered ends to facilitate skidding.

c. Heavy duty pipe towbars on both ends of both sections.

3. Minimum of a HS25 capacity [Forty-five (45) ton/five (5) axle tractor-trailer], subject to ten (10) mph speed restriction].

4. Length = Forty feet (40’-0”) overall/nominal.

5. Width: minimum width between railings measured perpendicular to the bridge centerline at any point across the span = twelve (12) feet and six (6) inches (12’-6”) minimum.

6. Guardrails: Pre-installed for the full length of bridge, on both sections. Minimum of three and a half inches OD by one quarter inch (3.5”OD x ¼”) wall pipe or square tube.

7. Decking: Pre-installed hard wood plank decking on each section/half. Removable center plates to be included to eliminate any open gap between the two sections after the bridge is unfolded.

C. Materials:

1. Metal Fabrication:

a. All steel shall be new and of domestic origin.

b. Material thickness and design of member shall be fully engineered for the length and style of each bridge requirement specified.

c. Steel: Bridge fabricated from high strength low-alloy atmospheric corrosion-resistance ASTM A606 Type 4 steel, self-weathering, (USS Cor-Ten) ASTM A242, ASTM A847, or ASTM A588 structural steel shapes and tubing (minimum yield strength of fifty thousand pounds per square inch [50,000 psi]). Hardware shall be in accordance with SPECIFICATIONS for structural joints using ASTM A325 or ASTM A490 bolts. Anchor bolts shall be ASTM A307 or ASTM A36. Type 3 hardware shall be used for weathering steel bridge connections.

2. Decking:

a. Wood: Minimum of nominal three (3) inch by six (6) inch (3" x 6") planks of white oak or equal hard wood, graded according to WCLIB standard grading. Decking shall be treated to AWPA P5 or equal. Preservatives utilized shall be Micronized Copper Azole (MCA), Copper Azole Type C (CA-C), or approved equal.

2.03 FABRICATION

A. Workmanship, fabrication, and shop connections shall be in accordance with AWS and AISC specifications.

B. All welding shall be done by welders certified for AWS D1.1 (Steel) or AWS D1.2 (Aluminum) structural welding requirements depending on material.

C. Welding electrodes for self-weathering, corrosion-resistant steel shall conform to AWS A5.29 or approved equal.

D. All boldly exposed members shall have mill scale removed according to SSPC SP6.

E. Protective primer and paint coating applied to metal surfaces.

PART 3 EXECUTION

3.01 DELIVERY, STORAGE, AND HANDLING

A. Bridge shall be delivered by the manufacturer to Salmon, Idaho 83467. Final unloading location to be specified at time of delivery by the OWNER. Access will be via nearest good-haul roads.

B. Manufacturer shall coordinate with OWNER during delivery. IDFG will have equipment and operators on site for unloading the Bridge.

C. Bridge shall be delivered no later than 6/1/2024.

D. Transport and handle in a manner which prevents damage.

3.02 INSTALLATION

A. Install decking per manufacturer’s recommendations. Decking shall be “rattle proof” and installed to the greatest extent possible to prevent warping.

B. The bridge manufacturer shall provide written installation instructions, inspection, and maintenance procedures to be followed by IDFG.

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