RFQ 376 - Attachment 5 - Contract Discrepancy Notice.docx
DOCX document 71 KB Posted
- Attached to
- HIGHWAY HIGH DENSITY OVERLAY PLYWOOD
- Solicitation number
- 376
- Issued by
- Ada County, Idaho
About this file
This document is a Contract Discrepancy Notice issued by the Idaho Transportation Department (ITD) for the Highway High Density Overlay Plywood project. The notice identifies discrepancies found by ITD while monitoring the contractor's performance under the contract. The discrepancies require a response from the contractor detailing the corrective actions that will be taken to resolve the issues and become compliant with the contract requirements. The notice also includes observations that may lead to future discrepancies if not addressed. The contractor is required to provide an estimated resolution date for each discrepancy and sign the notice acknowledging their understanding and responsibility for resolution.
The related state and local contract opportunity is for the procurement of Highway High Density Overlay Plywood. The contract is located in the state of Idaho. No additional details about the contract opportunity, such as quantities, pricing, or the term of the contract, are provided in the document.
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Text version
RFQ 376 - Attachment 5 - Contract Discrepancy Notice
| Contract No: |
| TBD |
| Contract Name: |
| Highway High Density Overlay Plywood |
Discrepancy Information: This Contract Discrepancy Notice identifies the Discrepancy(ies) found by ITD while monitoring the Contractor’s performance required per the referenced contract. Items identified as “Discrepancy” require a response from the Contractor. Items identified as “Observation” are areas of concern that may lead to a future Discrepancy if not addressed. Observations do not require a response unless otherwise noted in this notice.
ITD has identified the following Discrepancy(ies):
(Add additional tables for multiple discrepancies)
| Description of Discrepancy: |
| Describe the discrepancy in detail and explain how the contractor is out of compliance. Attach photos or other supporting documents and reference here. |
| Contract Reference: |
| Site the document name, attachment #, and section # of the requirement out of compliance. |
| Required Action: |
| Site the required corrective action from the contract. |
| Contractor’s Resolution: |
| Contractor to describe action that will be taken to correct the discrepancy in order to become compliant with the contract. |
| Estimated Resolution Date: |
| Contractor to provide estimated date it anticipates resolving the discrepancy by. |
ITD Contract Monitor - Check appropriate box with regard to Contractor’s resolution
| Accept ☐ |
| Partially Accept ☐ |
| Reject ☐ |
Reason for Rejection or Partially Accepted
Anticipated Follow Up Date on Resolution
ITD Contract Monitor Signature
Date
Contractor - Sign below to indicate your understanding of the Discrepancy(ies) and your responsibility for resolution.
Contractor Printed Name
Title
Contractor Signature
Date
Resolution
ITD Contract Monitor – Sign below to indicate that each Discrepancy has been resolved based on the actions detailed in the Contractor’s Resolution for each Discrepancy.
ITD Contract Monitor Signature
Date
ITD has identified the following Observations (no response required):
| Description of Observation: |
| Describe the observation in detail and explain how it may lead to a non-compliance issue in the future. Attach photos or other supporting documents and reference here. |
| Contractor’s Response (optional): |
| Contractor to describe action that will be taken to correct the discrepancy in order to become compliant with the contract. |
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