RFQ -36C77625Q0131 -Data Quality Technical and Functional Support.docx

36C77625Q0131

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

776-25-3-3201-0063

03-13-2025 Bernadette Bodzenta 216-447-8300-1 03-27-2025 1:00 pm

EDT

36C776 Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

X

541611 $24.5 Million

N/A

36C776 Department of Veterans Affairs Program Contract Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131 36C776 Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

VAFSC

Financial Services Center Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429

See CONTINUATION Page

This Request for Quote is being conducted in accordance with Federal Acquisition Regulation (FAR) Part 13.

This will be a 100% Service Disabled Veteran Owned Small

Business (SDVOSB) set aside.

The Department of Veterans Affairs (VA), Program Contracting Activity Central (PCAC) is issuing this Request for Quote

(RFQ) for the anticipated purpose of entering into a contract for the provision of services for Data Quality

Technical Analysis and Functional Support in accordance with this solicitation and all attachments.

** See Attached Performance Work Statement (PWS)

The period of performance (POP) shall be an eleven (11) months base period plus four (4) option periods of twelve

(12) months.

See CONTINUATION Page 776-3650152-3201-803200 Office of Inform-2514 Advisory and Assistance C-SP5CD00AA

Roberto DeJesus Contracting Officer

Table of Contents

E.1 52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C776

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

5.1.1 Project Management- Monthly Progress Reort

Contract Period: Base POP Begin: 04-25-2025 POP End: 03-24-2026 PRINCIPAL NAICS CODE: 541611 - Administrative Management and General Management Consulting Services PRODUCT/SERVICE CODE: R702 - Support - Management: Data Collection

5.2A - Guidance and recommednations

POP Begin: 04-25-2025 POP End: 03-24-2026

5.2B - Expertise and Guidance

POP Begin: 04-25-2025 POP End: 03-24-2026

5.2C - Analysis & Reporting of Identity Management Data

POP Begin: 04-25-2025 POP End: 03-24-2026

5.3A - Business Document Review

POP Begin: 04-25-2025 POP End: 03-24-2026

5.3B - Technical Document Review

POP Begin: 04-25-2025 POP End: 03-24-2026

5.4A - Data Quality Issues

POP Begin: 04-25-2025 POP End: 03-24-2026

5.4B - Monthly status reports of dashboards or other tools.

POP Begin: 04-25-2025 POP End: 03-24-2026

5.4C - Monthly Status Report of Conference Calls and/or Meetings

POP Begin: 04-25-2025 POP End: 03-24-2026

5.5A - New and/or Updated Busines Rules and Requirements

POP Begin: 04-25-2025 POP End: 03-24-2026

5.5B - Test Plans and Overview of Completed User Acceptance Testing (UAT)

POP Begin: 03-25-2025 POP End: 03-24-2026

5.6A - Informal Data Quality (DQ) Analytics

POP Begin: 04-25-2025 POP End: 03-24-2026

5.6B - DQ Analytics Services Formal Written Reports

POP Begin: 03-25-2025 POP End: 03-24-2026

5.6C - Creation of DQ Metrics and Monitoring

POP Begin: 04-25-2025 POP End: 03-24-2026

OPTIONAL- 5.7A - Informal DQ Analytics

POP Begin: 04-25-2025 POP End: 03-24-2026

OPTIONAL - 5.7B - Formal DQ Analytics

POP Begin: 04-25-2025 POP End: 03-24-2026

OPTIONAL - 5.7C Data Quality Metrics and Monitoring

POP Begin: 04-25-2025 POP End: 03-24-2026

OPTIONAL - 5.8a - Business Document Review

POP Begin: 04-25-2025 POP End: 03-24-2026

OPTIONAL - 5.8b - Technical Document Review

POP Begin: 04-25-2025 POP End: 03-24-2026

OPTIONAL - 5.9A - DQ Issues, Tickets and Requests

POP Begin: 04-25-2025 POP End: 03-24-2026

OPTIONAL - 5.10A - New and/or Updated Business Rules & Requirements

POP Begin: 04-25-2025 POP End: 03-24-2026

Not To Exceed (NTE) Travel

POP Begin: 03-25-2025 POP End: 03-24-2026

5.1.1 Project Management- Monthly Progress Reort

Contract Period: Option 1 POP Begin: 03-25-2026 POP End: 03-24-2027

5.2A - Guidance and recommednations

POP Begin: 03-25-2026 POP End: 03-24-2027

5.2B - Expertise and Guidance

POP Begin: 03-25-2026 POP End: 03-24-2027

5.2C - Analysis & Reporting of Identity Management Data

POP Begin: 03-25-2026 POP End: 03-24-2027

5.3A - Business Document Review

POP Begin: 03-25-2026 POP End: 03-24-2027

5.3B - Technical Document Review

POP Begin: 03-25-2026 POP End: 03-24-2027

5.4A - Data Quality Issues

POP Begin: 03-25-2026 POP End: 03-24-2027

5.4B - Monthly status reports of dashboards or other tools.

POP Begin: 03-25-2026 POP End: 03-24-2027

5.4C - Monthly Status Report of Conference Calls and/or Meetings

POP Begin: 03-25-2026 POP End: 03-24-2027

5.5A - New and/or Updated Busines Rules and Requirements

POP Begin: 03-25-2026 POP End: 03-24-2027

5.5B - Test Plans and Overview of Completed User Acceptance Testing (UAT)

POP Begin: 03-25-2026 POP End: 03-24-2027

5.6A - Informal Data Quality (DQ) Analytics

POP Begin: 03-25-2026 POP End: 03-24-2027

5.6B - DQ Analytics Services Formal Written Reports

POP Begin: 03-25-2026 POP End: 03-24-2027

5.6C - Creation of DQ Metrics and Monitoring

POP Begin: 03-25-2026 POP End: 03-24-2027

OPTIONAL- 5.7A - Informal DQ Analytics

POP Begin: 03-25-2026 POP End: 03-24-2027

OPTIONAL - 5.7B - Formal DQ Analytics

POP Begin: 03-25-2026 POP End: 03-24-2027

OPTIONAL - 5.7C Data Quality Metrics and Monitoring

POP Begin: 03-25-2026 POP End: 03-24-2027

OPTIONAL - 5.8a - Business Document Review

POP Begin: 03-25-2026 POP End: 03-24-2027

OPTIONAL - 5.8b - Technical Document Review

POP Begin: 03-25-2026 POP End: 03-24-2027

OPTIONAL - 5.9A - DQ Issues, Tickets and Requests

POP Begin: 03-25-2026 POP End: 03-24-2027

OPTIONAL - 5.10A - New and/or Updated Business Rules & Requirements

POP Begin: 03-25-2026 POP End: 03-24-2027

Not To Exceed (NTE) Travel

POP Begin: 03-25-2026 POP End: 03-24-2027

5.1.1 Project Management- Monthly Progress Reort

Contract Period: Option 2 POP Begin: 03-25-2027 POP End: 03-24-2028

5.2A - Guidance and recommednations

POP Begin: 03-25-2027 POP End: 03-24-2028

5.2B - Expertise and Guidance

POP Begin: 03-25-2027 POP End: 03-24-2028

5.2C - Analysis & Reporting of Identity Management Data

POP Begin: 03-25-2027 POP End: 03-24-2028

5.3A - Business Document Review

POP Begin: 03-25-2027 POP End: 03-24-2028

5.3B - Technical Document Review

POP Begin: 03-25-2027 POP End: 03-24-2028

5.4A - Data Quality Issues

POP Begin: 03-25-2027 POP End: 03-24-2028

5.4B - Monthly status reports of dashboards or other tools.

POP Begin: 03-25-2027 POP End: 03-24-2028

5.4C - Monthly Status Report of Conference Calls and/or Meetings

POP Begin: 03-25-2027 POP End: 03-24-2028

5.5A - New and/or Updated Busines Rules and Requirements

POP Begin: 03-25-2027 POP End: 03-24-2028

5.5B - Test Plans and Overview of Completed User Acceptance Testing (UAT)

POP Begin: 03-25-2027 POP End: 03-24-2028

5.6A - Informal Data Quality (DQ) Analytics

POP Begin: 03-25-2027 POP End: 03-24-2028

5.6B - DQ Analytics Services Formal Written Reports

POP Begin: 03-25-2027 POP End: 03-24-2028

5.6C - Creation of DQ Metrics and Monitoring

POP Begin: 03-25-2027 POP End: 03-24-2028

OPTIONAL- 5.7A - Informal DQ Analytics

POP Begin: 03-25-2027 POP End: 03-24-2028

OPTIONAL - 5.7B - Formal DQ Analytics

POP Begin: 03-25-2027 POP End: 03-24-2028

OPTIONAL - 5.7C Data Quality Metrics and Monitoring

POP Begin: 03-25-2027 POP End: 03-24-2028

OPTIONAL - 5.8a - Business Document Review

POP Begin: 03-25-2027 POP End: 03-24-2028

OPTIONAL - 5.8b - Technical Document Review

POP Begin: 03-25-2027 POP End: 03-24-2028

OPTIONAL - 5.9A - DQ Issues, Tickets and Requests

POP Begin: 03-25-2027 POP End: 03-24-2028

OPTIONAL - 5.10A - New and/or Updated Business Rules & Requirements

POP Begin: 03-25-2027 POP End: 03-24-2028

Not To Exceed (NTE) Travel

POP Begin: 03-25-2027 POP End: 03-24-2028

5.1.1 Project Management- Monthly Progress Reort

Contract Period: Option 3 POP Begin: 03-25-2028 POP End: 03-24-2029

5.2A - Guidance and recommednations

POP Begin: 03-25-2028 POP End: 03-24-2029

5.2B - Expertise and Guidance

POP Begin: 03-25-2028 POP End: 03-24-2029

5.2C - Analysis & Reporting of Identity Management Data

POP Begin: 03-25-2028 POP End: 03-24-2029

5.3A - Business Document Review

POP Begin: 03-25-2028 POP End: 03-24-2029

5.3B - Technical Document Review

POP Begin: 03-25-2028 POP End: 03-24-2029

5.4A - Data Quality Issues

POP Begin: 03-25-2028 POP End: 03-24-2029

5.4B - Monthly status reports of dashboards or other tools.

POP Begin: 03-25-2028 POP End: 03-24-2029

5.4C - Monthly Status Report of Conference Calls and/or Meetings

POP Begin: 03-25-2028 POP End: 03-24-2029

5.5A - New and/or Updated Busines Rules and Requirements

POP Begin: 03-25-2028 POP End: 03-24-2029

5.5B - Test Plans and Overview of Completed User Acceptance Testing (UAT)

POP Begin: 03-25-2028 POP End: 03-24-2029

5.6A - Informal Data Quality (DQ) Analytics

POP Begin: 03-25-2028 POP End: 03-24-2029

5.6B - DQ Analytics Services Formal Written Reports

POP Begin: 03-25-2028 POP End: 03-24-2029

5.6C - Creation of DQ Metrics and Monitoring

POP Begin: 03-25-2028 POP End: 03-24-2029

OPTIONAL- 5.7A - Informal DQ Analytics

POP Begin: 03-25-2028 POP End: 03-24-2029

OPTIONAL - 5.7B - Formal DQ Analytics

POP Begin: 03-25-2028 POP End: 03-24-2029

OPTIONAL - 5.7C Data Quality Metrics and Monitoring

POP Begin: 03-25-2028 POP End: 03-24-2029

OPTIONAL - 5.8a - Business Document Review

POP Begin: 03-25-2028 POP End: 03-24-2029

OPTIONAL - 5.8b - Technical Document Review

POP Begin: 03-25-2028 POP End: 03-24-2029

OPTIONAL - 5.9A - DQ Issues, Tickets and Requests

POP Begin: 03-25-2028 POP End: 03-24-2029

OPTIONAL - 5.10A - New and/or Updated Business Rules & Requirements

POP Begin: 03-25-2028 POP End: 03-24-2029

Not To Exceed (NTE) Travel

POP Begin: 03-25-2028 POP End: 03-24-2029

5.1.1 Project Management- Monthly Progress Reort

Contract Period: Option 4 POP Begin: 03-25-2029 POP End: 03-24-2030

5.2A - Guidance and recommednations

POP Begin: 03-25-2029 POP End: 03-24-2030

5.2B - Expertise and Guidance

POP Begin: 03-25-2029 POP End: 03-24-2030

5.2C - Analysis & Reporting of Identity Management Data

POP Begin: 03-25-2029 POP End: 03-24-2030

5.3A - Business Document Review

POP Begin: 03-25-2029 POP End: 03-24-2030

5.3B - Technical Document Review

POP Begin: 03-25-2029 POP End: 03-24-2030

5.4A - Data Quality Issues

POP Begin: 03-25-2029 POP End: 03-24-2030

5.4B - Monthly status reports of dashboards or other tools.

POP Begin: 03-25-2029 POP End: 03-24-2030

5.4C - Monthly Status Report of Conference Calls and/or Meetings

POP Begin: 03-25-2029 POP End: 03-24-2030

5.5A - New and/or Updated Busines Rules and Requirements

POP Begin: 03-25-2029 POP End: 03-24-2030

5.5B - Test Plans and Overview of Completed User Acceptance Testing (UAT)

POP Begin: 03-25-2029 POP End: 03-24-2030

5.6A - Informal Data Quality (DQ) Analytics

POP Begin: 03-25-2029 POP End: 03-24-2030

5.6B - DQ Analytics Services Formal Written Reports

POP Begin: 03-25-2029 POP End: 03-24-2030

5.6C - Creation of DQ Metrics and Monitoring

POP Begin: 03-25-2029 POP End: 03-24-2030

OPTIONAL- 5.7A - Informal DQ Analytics

POP Begin: 03-25-2029 POP End: 03-24-2030

OPTIONAL - 5.7B - Formal DQ Analytics

POP Begin: 03-25-2029 POP End: 03-24-2030

OPTIONAL - 5.7C Data Quality Metrics and Monitoring

POP Begin: 03-25-2029 POP End: 03-24-2030

OPTIONAL - 5.8a - Business Document Review

POP Begin: 03-25-2029 POP End: 03-24-2030

OPTIONAL - 5.8b - Technical Document Review

POP Begin: 03-25-2029 POP End: 03-24-2030

OPTIONAL - 5.9A - DQ Issues, Tickets and Requests

POP Begin: 03-25-2029 POP End: 03-24-2030

OPTIONAL - 5.10A - New and/or Updated Business Rules & Requirements

POP Begin: 03-25-2029 POP End: 03-24-2030

Not To Exceed (NTE) Travel

POP Begin: 03-25-2029 POP End: 03-24-2030

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years / sixty (60) months.

(End of Clause)

C.4 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY (FEB 2023)

(a) Definitions. As used in this clause—Business Associate means an entity, including an individual (other than a member of the workforce of a covered entity), company, organization or another covered entity, as defined by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy Rule, that performs or assists in the performance of a function or activity on behalf of the Veterans Health Administration (VHA) that involves the creating, receiving, maintaining, transmitting of, or having access to, protected health information (PHI). The term also includes a subcontractor of a business associate that creates, receives, maintains, or transmits PHI on behalf of the business associate.

Business Associate Agreement (BAA) means the agreement, as dictated by the Privacy Rule, between VHA and a business associate, which must be entered into in addition to the underlying contract for services and before any release of PHI can be made to the business associate, in order for the business associate to perform certain functions or activities on behalf of VHA.

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual.

Information technology (see FAR 2.101) also means Information and Communication Technology (ICT).

Information technology-related contracts means those contracts which include services (including support services), and related resources for information technology as defined in 802.101.

Privacy officer means the VA official with responsibility for implementing and oversight of privacy related policies and practices that impact a given VA acquisition.

Sensitive personal information means, with respect to an individual, any information about the individual maintained by VA, including but not limited to the following:

(1) Education, financial transactions, medical history, and criminal or employment history.

(2) Information that can be used to distinguish or trace the individual’s identity, including but not limited to name, social security number, date and place of birth, mother’s maiden name, or biometric records.

Security plan means a formal document that provides an overview of the security requirements for an information system or an information security program and describes the security controls in place or planned for meeting those requirements.

VA Information Security Rules of Behavior for Organizational Users (VA National Rules of Behavior) means a set of VA rules that describes the responsibilities and expected behavior of users of VA information or information systems.

VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following:

individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney-client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

(b) General. Contractors, subcontractors, their employees, third-parties, and business associates with access to VA information, information systems, or information technology (IT) or providing and accessing IT-related goods and services, shall adhere to VA Directive 6500, VA Cybersecurity Program, and the directives and handbooks in the VA 6500 series related to VA information (including VA sensitive information and sensitive personal information and information systems security and privacy), as well as those set forth in the contract specifications, statement of work, or performance work statement. These include, but are not limited to, VA Handbook 6500.6, Contract Security; and VA Directive and Handbook 0710, Personnel Security and Suitability Program, which establishes VA’s procedures, responsibilities, and processes for complying with current Federal law, Executive Orders, policies, regulations, standards and guidance for protecting VA information, information systems (see 802.101, Definitions) security and privacy, and adhering to personnel security requirements when accessing VA information or information systems.

(c) Access to VA information and VA information systems.

(1) Contractors are limited in their request for logical or physical access to VA information or VA information systems for their employees, subcontractors, third parties and business associates to the extent necessary to perform the services or provide the goods as specified in the contracts, agreements, task, delivery or purchase orders.

(2) All Contractors, subcontractors, third parties, and business associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors to access VA information and VA information systems shall be in accordance with VA Directive and Handbook 0710, Personnel Security and Suitability Program.

(3) Contractors, subcontractors, third parties, and business associates who require access to national security programs must have a valid security clearance.

(4) HIPAA Business Associate Agreement requirement. Contractors shall enter into a Business Associate Agreement (BAA) with VHA, VA’s Covered Entity, when contract requirements and access to protected health information is required and when requested by the Contracting Officer, or the Contracting Officer’s Representative (COR) (see VAAR 824.103–70). Under the HIPAA Privacy and Security Rules, a Covered Entity (VHA) must have a satisfactory assurance that its PHI will be safeguarded from misuse. To do so, a Covered Entity enters into a BAA with a contractor (now the business associate), which obligates the business associate to only use the Covered Entity’s PHI for the purposes for which it was engaged, provide the same protections and safeguards as is required from the Covered Entity, and agree to the same disclosure restrictions to PHI that is required of the Covered Entity in situations where a contractor—

(i) Creates, receives, maintains, or transmits VHA PHI or that will store, generate, access, exchange, process, or utilize such PHI in order to perform certain health care operations activities or functions on behalf of the Covered Entity; or

(ii) Provides one or more of the services specified in the Privacy Rule to or for the Covered Entity.

(A) Contractors or entities required to execute BAAs for contracts and other agreements become VHA business associates. BAAs are issued by VHA or may be issued by other VA programs in support of VHA. The HIPAA Privacy Rule requires VHA to execute compliant BAAs with persons or entities that create, receive, maintain, or transmit VHA PHI or that will store, generate, access, exchange, process, or utilize such PHI in order to perform certain activities, functions or services to, for, or on behalf of VHA. There may be other VA components or staff offices which also provide certain services and support to VHA and must receive PHI in order to do so. If these components award contracts or enter into other agreements, purchase/delivery orders, modifications and issue governmentwide purchase card transactions to help in the delivery of these services to VHA, they will also fall within the requirement to obtain a satisfactory assurance from these contractors by executing a BAA.

(B) BAA requirement flow down to subcontractors. A prime Contractor required to execute a BAA shall also obtain a satisfactory assurance, in the form of a BAA, that any of its subcontractors who will also create, receive, maintain, or transmit VHA PHI or that will store, generate, access, exchange, process, or utilize such PHI will comply with HIPAA requirements to the same degree as the Contractor. Contractors employing a subcontractor who creates, receives, maintains, or transmits VHA PHI or that will store, generate, access, exchange, process, or utilize such VHA PHI under a contract or agreement is required to execute a BAA with each of its subcontractors which also obligates the subcontractor (i.e., also a business associate) to provide the same protections and safeguards and agree to the same disclosure restrictions to VHA’s PHI that is required of the Covered Entity and the prime Contractor.

(d) Contractor operations required to be in United States. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practicable. If such services are proposed to be performed outside the continental United States, and are not otherwise disallowed by other Federal law, regulations or policy, or other VA policy or other mandates as stated in the contract, specifications, statement of work or performance work statement (including applicable Business Associate Agreements), the Contractor/subcontractor must state in its proposal where all non-U.S. services are provided. At a minimum, the Contractor/ subcontractor must include a detailed Information Technology Security Plan, for review and approval by the Contracting Officer, specifically to address mitigation of the resulting problems of communication, control, and data protection.

(e) Contractor/subcontractor employee reassignment and termination notification. Contractors and subcontractors shall provide written notification to the Contracting Officer and Contracting Officer’s Representative (COR) immediately, and not later than four (4) hours, when an employee working on a VA information system or with access to VA information is reassigned or leaves the Contractor or subcontractor’s…