RFQ 36C26225Q1000.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT

Contract Specialist Jennell Christofaro jennell.christofaro@va.gov

PLACE OF PERFORMANCE

Greater Los Angeles VA Healthcare System

West Los Angeles VA Medical Center

11301 Wilshire Blvd.

Los Angeles CA

ADDITIONAL INFORMATION

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, effective 04/02/2025.

This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). This is a firm-fixed price contract.

The associated North American Industrial Classification System (NAICS) code for this procurement is 562910, with a small business size standard of 1,000 employees.

The FSC/PSC is F108.

The Department of Veterans Affairs, Network Contracting 22 is seeking a contractor to perform the asbestos, mold and lead abatement services in buildings 114, 115, and 213 in accordance with the statement of work at the VA Greater Los Angeles Healthcare System.

STATEMENT OF WORK

1. Background

This requirement is for the removal and disposal of asbestos and mold contaminated ceiling tiles, and flooring from rainwater intrusion in Bldg. 114. Remove mold and lead from Bldg.115 due to a lab renovation. Remove asbestos flooring and mastic from Bldg. 213 3rd floor due to water and rain damage from a room leak.

2. Scope

Contractor shall provide all Supervision, equipment, labor, transportation, and necessary materials and required certificates for the removal and disposal of asbestos, mold and lead containing floor and ceiling materials in buildings 114, 115 and 213 located at the Greater Los Angeles VA Healthcare System.

3. Place of Performance

VA Greater Los Angeles 11301 Wilshire Blvd Los Angeles, CA 90073 Bldg. 114: Rms: 125, 221, 224, 320, 323, 325A Bldg. 115; Rms: 200, 326, 330B, Bldg. 213; 3rd Floor

4. Period of Performance

Estimated: 07/21/2025 – 01/30/2026

5. Contractor Tasking:

5.1. Mold/Asbestos Removal

5.1.1. Contractor shall coordinate project planning to include room closures with the Safety office.

5.1.2. Contractor shall remove, dispose and stabilize all asbestos, mold and lead containing material with required manifest documentation to be signed by safety office prior to disposal in Bldgs. 114, 115, 213.

B-114 Rainwater Damage Rooms:

125 Lab-Mold- on the walls and ceiling tiles 221 Lab- Mold - on the walls and ceiling tiles 224 Lab -Mold- on the walls and ceiling tiles 323 Breakroom- Mold- on the walls and ceiling tiles 325A Office- mold, Lead- on the walls and ceiling tiles and windows 320 Lab- Mold on the walls and ceiling

B-115 Lab Renovation Rooms:

330B Lab-Mold, loose flooring, Plaster Ceiling, Lead-walls 326 Lab-Loose 9x9 asbestos containing Floor tile and mastic 200 Lab, Chemical storage room, Supply closet. Mold on ceiling, walls and floor

B-213 3rd Flooring Abatement E. Wing Remove and dispose asbestos floor tile and mastic from the East Wing ~ 7,500sqf

5.1.3. Contractor shall notify Safety staff, Program Point of Contact and contracting immediately of any issues or additional work that needs to be done prior to commencing work.

5.1.4. Contractor shall provide all safety equipment, materials and labor within proper asbestos industry standards and regulatory agency requirements. Use of chemical solvents are prohibited.

5.1.5. Contractor shall install a negative air, three stage decontamination area that meets Infection Control Risk Assessment for all mold/asbestos/lead regulated work areas

5.1.6. Contractor must follow attached Asbestos Management Standard Operating Procedures (SOP) to include no use of chemical solvents.

5.1.7. Contractor shall provide a third-party industrial hygienist for monitoring of mold/asbestos/lead and include a clearance inspection to the facility Point of Contact or designee.

6. Inspection and Acceptance Criteria

6.1. The PPOC or Safety designee will oversee receipt, inspections, and accountability for duration of project.

6.2. If vendor damages any government property or items, vendor is to replace and repair or clean up at no Government cost.

6.3. Vendor will dispose and ship all asbestos related material in proper containers to Department of Transportation standards.

6.4. Vendor must provide all required certificates (see below 6.4.1 thru 6.4.6) to Safety office prior to start of work.

6.4.1 Asbestos Worker Certs:

6.4.1.1. Asbestos Hazard Emergency Response Act WORKER INITIAL (32HR), 8HR REFRESHER THEREAFTER

6.4.1.2. MEDICAL/RESPIRATOR FIT TEST

6.4.1.3. Occupational Safety & Health Agency General Worker Safety (10hr often referred to as OSHA 10

6.4.2. Lead:

6.4.2.1. Blood Test/Physical

6.4.2.2. California Department of Public Health Lead Worker

6.4.3. Asbestos Supervisor:

6.4.3.1. Asbestos Hazard Emergency Response Act CONTRACTOR/SUPERVISOR INITIAL (40HR), 8HR REFRESHER THEREAFTER

6.4.3.2. Medical/Respirator Fit Test

6.4.3.3. Occupational Safety & Health Agency 40hr Hazardous Waste Operations and Emergency Response (HAZWOPER) certification

6.4.4. Lead:

6.4.4.1. Blood Test/ Physical

6.4.4.2. California Department of Public Health Lead Supervisor

6.4.5. Third Party Hygienist (can be any of the following) but must have the Certified Asbestos Consultant Certificate):

6.4.5.1. Certified Asbestos Consultant (CAC)

6.4.5.1.1. Asbestos Project Designer

6.4.5.1.2. Asbestos Management Planner

6.4.5.1.3. Asbestos Building Inspector

6.4.5.1.4. Asbestos Supervisor

6.4.5.2. Certified Site Surveillance Tech (CSST):

6.4.5.2.1. Asbestos Building Inspector

6.4.5.2.2. Asbestos Supervisor

6.4.6. Lead:

6.4.6.1. CDPH Inspector/ Assessor or Lead Sampling Tech

7. Hours of Coverage and Holidays All service will be performed during stipulated hours of coverage as requested by the PPOC.

In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”:

8. Delegation of Authority No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.

9. Authorized Services Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the contractor.

10. Parking Policy It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not invalidate or make reimbursement for parking violations of contractor’s personnel under any circumstances.

11. Badges All contractor personnel shall be required to wear VA provided identification (I.D.) badges above the waist at all times while on the VA grounds. Contractor shall be required to coordinate with the PPOC to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.

12. Complaints Contractor shall promptly and courteously respond to complaints within three

(3) working days to the PPOC. Including complaints brought to the contractor’s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor’s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.

13. Invoices Payment of services rendered under this contract shall be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the Contractor to the payment address specified by Contracting. Invoices shall reference the Contract Number and Purchase Order Number, Manifest Number(s), provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices, extended totals, and any other data relevant for payment purposes.

The Government shall not authorize payment until such time that the VAGLAHCS PPOC all properly executed and signed documentation.

No advance payments shall be authorized. Payment shall be made on monthly arrears for services provided during the billing month in arrears, or upon completion of services. Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract.

Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required.

14. Security Requirements Contractors will not have access to VA computer systems.

The C&A requirements do not apply, and that a Security Accreditation Package is not required.

***PRICE/COST SCHEDULE***

Total Cost

**Please use the price/cost schedule format above for pricing** The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

ADDENDUM TO 52.212-1, “Instructions to Offerors – Commercial Products and Commercial Services” applies to and is included with this acquisition.

· FAR 52.252-1, “Solicitation Provisions Incorporated by Reference” (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

· FAR 52.204-1, “System for Award Management” (NOV 2024)

· FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

· FAR 52.204-20, “Predecessor of Offeror” (AUG 2020) (End of Addendum to 52.212-1)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Dec 2022) ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services” applies to and is included with this acquisition.

· FAR 52.252-2, “Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

· FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

· FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

· FAR 52.217-8, “Option to Extend Services” (NOV 1999)

· VAAR 852.203-70, “Commercial Advertising” (MAY 2018)

· VAAR 852.219-73 “VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses” (JAN 2023)

· VAAR 852.219-75 “VA Notice of Limitations on Subcontracting – Certification of Compliance for Services and Construction.” (JAN 2023) (DEVIATION)

· VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018) This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

· VAAR 852.242-71 “Administrative Contracting Officer” (OCT 2020) (End of Addendum to 52.212-4)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (Mar 2023) The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (5), (9), (12), (18)(i), (25), (26)(i), (31), (35)(i), (36)(i), (37), (39)(i), (40), (46), (51), (55), (59), (63) (c), (1), (7), (8).

All quoters shall be submitted in accordance with FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services”. (SEP 2023)

All quotes shall be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Jennell Christofaro at Jennell.christofaro@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Decision factors to be considered are Experience, Past Performance, Qualifications, and Cost Schedule (Addendum to FAR 52.212-2, “Evaluation – Commercial Products and Commercial Services”).

Quote evaluations will be based on the following four Elements:

Element 1: Experience

a. Contractor shall submit documentation that their firm is able to acquire the necessary resources to perform the tasks in the scope of work and how the firm will meet the taskings to provide services for the removal and disposal of asbestos, mold and lead abatement services in buildings 114, 115, and 213 at the Greater Los Angeles VA facility.

Element 2: Past Performance – Prior experience in asbestos, mold and lead abatement services in a healthcare setting that provides medical care, treatment and services to patients.

a. Contractor shall provide a list and description of a minimum of 2-3 contracts performed on similar asbestos, mold and lead abatement services in a healthcare facility setting that provide medical care, treatment, and services to patients.

b. The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

Element 3: Qualifications: Personnel performing abatement services must be fully qualified, competent Contractors who have been trained and certified to perform work in accordance with the statement of work taskings. “Fully qualified” is defined as trained, experienced and certified to complete the job assigned. Contractor shall provide the following required certificates listed below with submitted offer:

· Asbestos Worker Certs:

· Asbestos Hazard Emergency Response Act WORKER INITIAL (32HR), 8HR REFRESHER THEREAFTER

· Medical Respirator Fit Test

· Occupational Safety & Health Agency General Worker Safety (10 HR often referred to as OSHA 10)

· Lead:

· Blood Test/Physical

· California Department of Public Health Lead Worker

· Asbestos Supervisor:

· Asbestos Hazard Emergency Response Act CONTRACTOR/SUPERVISOR INITIAL (40HR), 8HR REFRESHER THEREAFTER

· Medical/Respirator Fit Test

· Occupational Safety & Health Agency 40hr Hazardous Waste Operations and Emergency Response (HAZWOPER) certification

· Lead:

· Blood Test/ Physical

· California Department of Public Health Lead Supervisor

· Third Party Hygienist (can be any of the following) but must have the Certified Asbestos Consultant Certificate):

· Certified Asbestos Consultant (CAC):

· Asbestos Project Designer

· Asbestos Management Planner

· Asbestos Building Inspector

· Asbestos Supervisor

· Certified Site Surveillance Tech (CSST):

· Asbestos Building Inspector

· Asbestos Supervisor

· Lead:

· CDPH Inspector/ Assessor or Lead Sampling Tech

Element 4: Cost Schedule- Quotes will be compared by price. This award will be made to the Contractor that proposes a quote that is most advantageous to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

All RFQ questions shall be received not later than June 17, 2025, 1400 PST at jennell.christofaro@va.gov only. Subject line shall include “INQUIRY TO RFQ 36C26225Q1000” for consideration. All answers to inquiries received by due date and time will be addressed through an amendment. No further inquiries will be addressed after due date.

Submission of your RFQ response offer shall be received not later than June 26, 2025, 1400 PST at jennell.christofaro@va.gov only. Subject line shall include “RESPONSE TO RFQ 36C26225Q1000” for consideration.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contract Specialist Jennell Christofaro Jennell.christofaro@va.gov

Attachment One: FAR 52.212-1 ADDENDUM Instructions to Offerors Attachment Two: FAR 52.212-2 Evaluation Attachment Three: VAAR 852.219-73 Notice of Total Set-Aside for Certified SDVOSB Attachment Four: VAR 852.219-75 SDVOSB Certification Attachment Five: Asbestos Management Standard Operating Procedures (SOP) Attachment Six: Asbestos/Mold Abatement Services Pictures

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice