RFQ 36C26223Q0037.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Anthony Dela Cruz anthony.delacruz@va.gov

PLACE OF PERFORMANCE

VA Southern Arizona Healthcare System

3601 South Sixth Avenue

Tucson AZ

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

(ii) Request For Quote (RFQ) 36C26223Q0037 constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) contract for one year. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08 effective 09/23/2022.

(iii) This solicitation is set-aside for competition among Small Business concern.

(iv) The associated North American Industrial Classification System (NAICS) code for this procurement is 334516, with a small business size standard of 1,000 employees. The FSC/PSC is 6550.

(v) The Department of Veterans Affairs (VA), Network Contracting Office 22 (NCO 22) is seeking sources that can provide In Vitro Diagnostic (IVD) products, Substances, Reagents, Test Kits and Sets that will be used on Government owned equipment Beckman Coulter DxH800 workcell hematology analyzer. Offeror quotation must demonstrate meeting the physical, and performance salient characteristic specified, otherwise it will be considered non-responsive. The technical specifications for this requirement are listed for Brand Name or Equal per FAR 52.211-6. See attached Schedule and Statement of Work (SOW) that reflect the level of quality that will satisfy the Government’s requirement. The offeror bears full responsibility to ensure their submission demonstrates to the Government they can provide the brand name or equal. “Equal” products will be evaluated on the basis of information furnished by the offeror or identified in the quote and reasonably available to the Government. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in this solicitation.

(vi) All interested companies shall provide a quote for item numbers 1 through 12 that are listed on the Schedule. The purchase order/contract period of performance shall be for one year, period of performance 11/18/2022-11/17/2023.

(vii) The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The full text of Veterans Affairs Acquisition Regulations (VAAR) provisions or clauses may be accessed electronically at http://www.va.gov/oal/library/vaar/index.asp.

(viii) FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (NOV 2021).

(Addendum) All offeror proposals for this solicitation must be received electronically through email no later than [Monday, October 31, 2022, 7:00 AM PST]. Ensure to reference solicitation number 36C26223Q0037 within subject line of the email. Proposals received after the prescribed date/time shall be considered late and will not be considered for award. Any questions regarding this solicitation must be received by email no later than [Thursday, October 27, 2022, 4:00 PM PST]. Offers shall be sent by email to [Anthony Dela Cruz at Anthony.DelaCruz@va.gov]. For additional support, contact [Kevin Ceponis at Kevin.Ceponis@va.gov].

Offerors shall submit the following via email:

1. One quote for the sought out IVD products conforming to the Schedule and SOW shipping included.

2. The offeror shall provide verification that their items are not Gray Market. Offeror shall be an OEM, authorized dealer, authorized distributor, authorized reseller, verified by an authorization letter or other documents from the OEM. If these documents are not provided, the offer will not be considered for award.

(ix) FAR 52.212-2 Evaluation - Commercial Products and Commercial Services (NOV 2021).

(Addendum)

(a) Basis for Award. The Government will issue a purchase order to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and past performance considered.

Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum.

(b) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.

(c) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.”. Offeror must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information.

(xi) FAR 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services (Nov 2021) applies to this acquisition.

(xii) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Products and Commercial Services (May 2022) applies to this acquisition.

(xiii) FAR 52.211-6 Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

(xiv) 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor 60 days before period of performance end.

(End of provision)

(xv) The following clauses shall also apply:

(xvi) The following provisions shall also apply to VA acquisition of Commercial Item:

(xvii) To facilitate the award process, all offers shall include a statement regarding the terms and conditions herein as follows:

“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion or addition.”

OR

“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception deletion, or addition of the following:”

Offerors shall list exception(s) and rationale for the exception(s), if any.

Combined Synopsis/Solicitation Notice