RFQ 36C25924Q0456.docx

36C25924Q0456

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

442-24-1-041-0005

36C259-23-AP-3238

36C25924Q0456 05-15-2024 John Cheng 303-712-5776 05-22-2024 14:00

MDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X 492110 1500 Employees NET 30 Days N/A X 36C442 Department of Veterans Affairs Cheyenne VA Health Care System Cheyenne VA Medical Center 2360 East Pershing Blvd Cheyenne WY 82001 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5221 See CONTINUATION Page Courier Services for the Cheyenne WY VA Medical Center, Northern Colorado, Loveland CO, Fort Collins CO, Sidney NE, Rawlins WY VA Clinics in accordance with the Performance Work Statement (PWS).

Review the Special Standards of Responsibilities (SSRs) in sections E.1 and E.8 on pg.

and 5 -5 of this document Solicitation questions shall be received by:

john.cheng2@va.gov by no later than 2:00pm MDT 5/20/2024.

All offers must be received by: john.cheng2@va.gov by later than 2:00pm MDT on 5/22/2024.

Notice of total Small Businesses set-aside, page 30, -4 applies to all items in this solicitation.

U.S. Department of Labor Wage Determination No.:

2015-5355 Rev23, 2015-5405 Rev21, 2015-5413 Rev21, and 2015-5421 Rev26 applies.

See CONTINUATION Page X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Contracting Officer Timothy J. Myers, Timothy.Myers5@va.gov Department of Veterans Affairs Network Contracting Office, NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

John Cheng, John.Cheng2@va.gov Department of Veterans Affairs Network Contracting Office, NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA contracting only accepts Tungsten Network e-invoices, please see link for guidance: Veterans Affairs | Tungsten Network (tungsten-network.com) ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT (PWS)

Courier Services Cheyenne VA Medical Center (CHYVAMC); Northern Colorado (NOCO) Multi-Specialty Outpatient Clinic (MSOC); Community Based Outpatient Clinics (CBOCs): Loveland CO, Ft. Collins CO, Sidney, NE; and Primary-care Telehealth Clinic (PTOC) Rawlins WY

1. GENERAL: This is a non-personal services contract to provide laboratory specimen, pharmaceutical supplies, prescriptions, office supplies, mail, small medical equipment from the BioMed Department, clean and soiled laundry, medical supplies for clinical operations, and prosthetic supplies for clinical operations. Courier services, hereinafter referred to as “courier services”, shall transfer said items, or any of them, to and from then following locations:

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Period of Performance:

2. DESCRIPTION OF SERVICES: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform courier services as defined in this Performance Work Statement. The Contractor shall perform to the standards in this Performance Work Statement and the “Contract” between the Government and the Courier Services “Contractor” to be selected.

2.1 Objectives: The objective is to provide dependable, secure, accountable, and timely courier service.

2.2 Scope: The Contractor shall provide courier services with a company vehicle(s) and driver(s) to transport office supplies, mail, small and large (size approx.: 36” x 36”) medical equipment from Biomed, Logistics, and Prosthetics, clean and soiled laundry, medical supplies for clinical operations, pharmaceutical supplies, prescriptions, and prosthetic supplies for clinical operations. For transport, all lab specimens are to be in sealed cooler.

2.2.1 The VA shall be responsible to provide the Specimen Transport Coolers: Laboratory specimens include blood, body fluid, tissue, swabs, and glass slides encased in a CHYVAMC or MSOC packed and sealed cooler. The specimens packaged by VA personnel will meet all Federal Transport Regulations and will be packed in crush proof specimen transport coolers with a size of 18” x 24” x 12” and weigh between 10-20 pounds. The Contractor may sometimes be required to transport VA provided formalin in containers in small quantities (histology samples). The formalin containers will be transported in the same manner as the other laboratory specimens, i.e., in sealed coolers prepared by VA personnel. The quantity of formalin to be transported is less than 30 mL per primary container, making it exempt from any other hazardous transportation requirements (see 49 CFR, part 173.24a – Mixed Content subsection).

2.2.2 Empty Coolers: The Contractor shall transport empty specimen transport coolers and formalin containers from the CHYVAMC main laboratory to the appropriate MSOC locations as shown in the Schedule of Items/Locations below paragraph 6 and as appropriately marked or designated by CHYVAMC. The Contractor shall transport the same number of empty transport coolers as picked up on the prior day. Pick up of empty specimen transport coolers will be accomplished when the laboratory specimen delivery in paragraph 1.3.1, above, is made. Empty cooler(s), including formalin coolers, should be returned to the specific MSOC on the next business day when picking up the next full cooler.

2.2.3 Transport Direction: Pick up must be made according to the times listed in the Schedule of Items/Locations below paragraph 6. All full incoming containers will be placed in the areas designated by the Pathology & Laboratory Medical Service personnel at each location. All empty outgoing containers will be placed in the designated outgoing area to be picked up for return to the appropriate MSOC as designated in paragraph 2.2.2. above. Contractor employees may be required to sign in with VA security when entering a VA Facility and sign out when exiting.

3. REQUIREMENTS:

3.1 Transport: The Contractor shall provide safe transport of all items named herein, including biomedical materials, Prosthetics; Durable Medical Equipment, medical supplies and small medical devices. This must include the proper receipt, distribution, storage and security of patient specimens in accordance with all federal* regulations governing the safe transport of these materials including, but not limited, to the following:

3.1.1 Department of Transportation 49 CFR Parts 171-180 – Hazardous Materials: Infectious Substances; Harmonization with the United Nations Recommendations, Final Rule.

3.1.2 Department of Labor/OSHA 29 CFR, Section 1910.1030-Bloodborne Pathogens

3.1.3 Health Information Portability and Accountability Act (HIPAA) Privacy Rule 45 CFR Parts 160 1nd 164.

3.1.4 If Federal and State highway and road closures occur to any of the VA locations in the PWS, then the VA does not need nor expect items/material/samples picked up and/or delivered. However, if the highway or road closures occur after a pick-up, the contractor’s courier shall return the picked-up items/material/samples back to the VA location. When the highway or road closure ends, then the VA expects the courier to resume the normal scheduled courier services.

* State and local regulations may be applicable if more stringent and do not conflict with the federal regulations.

3.2 Training: Training for transport of biological substances, Class 6, Division 6.2 = Category B infectious must be performed by the Contractor for all Contractor personnel transporting such substances, according to mandatory national requirements and proof thereof submitted to the CHYVAMC, Pathology and Laboratory Service personnel.

3.3 Vehicles: All vehicles used in performance of the courier services must be licensed and meet the minimum requirements as mandated by the State of Wyoming, Colorado, and Nebraska. Vehicles must provide protection for the items being transported to prevent exposure to the weather (direct sunlight, heat, rain, snow, water, etc.) and ensure items are secured to prevent theft or loss or damage to contents in transport. No item(s) will be left unsecured for any reason. Vehicles used must provide a minimum of usable 60 cubic feet of cargo space to accommodate supplies being transported.

3.4 Personnel: All Contractor personnel shall be able to read, write, speak, and understand English.

All Contractor personnel must conduct themselves in a professional manner, present a neat appearance and be easily identified as a Contractor employee by wearing an Contractor provided identification badge in clear view above the waist. Such identification badge shall clearly show the photograph of the Contractor employee. The identification photograph shall not be more than three (3) years old. Contractor employee shall be able to lift up to a maximum of 60 pounds per object.

3.5 Management, Supervision and Training:

3.5.1 CHYVAMC will provide orientation for assigned Contractor personnel to expected duties and responsibilities under the contract between the Contractor and the Government, as well as any CHYVAMC policy, procedures, and processes necessary to cooperative functioning between the Contractor and CHYVAMC. Up-dates and refreshers shall be provided upon request of the Contractor or when CHYVAMC policy, procedures or processes change that affect the Contractor.

3.5.2 The Contractor shall be responsible for supervising the daily services provided under the Contract and shall provide and document orientation and training programs for all employees performing on or under this Contract.

3.5.3 The Contractor shall complete background investigations to ensure that employees do not have a record of criminal offenses and employees are properly licensed and insured.

3.6 Submittals: All submittals required herein shall be submitted to the Contracting Officer’s Representative (COR) as designated by the Contracting Officer. Notice of the COR will be given to the Contractor upon award of the Contract.

3.7 Federal Holidays: Following is a list of the federal holidays observed at the CHYVAMC and MSOCs. Paragraph 3.7.1 contains the holidays observed by the VAMC and MSOCs Other days may be declared a federal holiday or designated by the President of the United States proclamation and will be treated as a federal holiday for the VCHYVAMC and all MSOCs.

CHYVAMC and CBOC Federal Holidays:

Any other day specifically declared a National Holiday by the President of the United States. If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

3.7.1 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the Contract. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked. This provision does not preclude reimbursement for authorized overtime work if applicable to this Contract.

4. APPLICABLE POLICIES/REGULATIONS/GUIDANCE:

4.1 Inadvertent Contact with Proprietary Information – Privacy/Release of Information: In the performance of contract services, the Contractor and all Contractor employees shall observe the requirements imposed by law, Federal regulation, and VA statutes and policies concerning privacy and/or release of sensitive data/information. The Contractor shall ensure that their personnel meet these requirements, and that confidential and proprietary information shall be released only to those officers and officials of the VA or Contractor authorized to receive such information. Reference Federal Privacy Act of 1974 (Public Law 93-579).

4.2 Contact with Patients/VA Employees: The Contractor may come in contact with patients during the performance of this Contract. Physical or verbal abuse of patients or VA employees will not be tolerated. If either type of abuse is witnessed, the Contractor personnel will be immediately removed from any performance under this Contract and not allowed to return. If a patient confronts the Contractor or otherwise tries to engage the Contractor in adverse behavior, the Contractor will remain calm and contact VA employees, the COR or the VA Police for assistance. Emergencies involving any patient shall be reported to the nearest VA or MSOC employee for assistance.

4.3 Harassment Policy:

4.3.1 It is federal policy to create an environment free of discrimination and to promote an atmosphere for the residents, visitors and Government or VA workforce free of discrimination and/or harassment, without regard to race, color, religion, sex, national origin, and age, physical or mental handicap.

4.3.2 It is the responsibility of the Contractor performing the services on any Federal worksite to take any and all necessary measures to prevent sexual harassment and discrimination from occurring, by assuring that his/her employees and those of his/her sub-contractors maintain the highest degree of conduct and standards in this regard.

4.3.3 These steps should include, but not be limited to, affirmatively raising the subject with employees and sub-contractors, expressing strong disapproval when discovering or being informed that an incident has occurred, and developing appropriate guidelines and sanctions for conduct and/or misconduct pertaining to such matters.

4.3.4 Any complaints received by the Contractor, alleging misconduct toward Contractor employees from other than Contractor related personnel, i.e., VA personnel, patients and/or visitors shall be reported to the Contracting Officer in charge of the awarded Contract.

4.4 Smoking Policy: The CHYVAMC and its associated MSOCs are smoke free facilities. No smoking is permitted within the confines of any building or within 15 feet of any entrance to a building located within or on CHYVAMC or any MSOC premises or within vehicle. Smoking is permitted in designated areas only. Failure to comply with the smoking policy will result in immediate removal of Contractor or Contractor personnel from any such VA facility.

4.5 Responsibility for Loss, Personal Injury of Contractor Personnel:

4.5.1 The Government will not be responsible or held liable for any loss, damage, personal injury or loss of life of Contractor personnel, not caused by the fault, negligence, wrongful omission of the Government, its agents, or its employees, occurring at any time such personnel are entering, exiting, using, or occupying Government property or facilities in performance of this Contract.

4.5.2 The Contractor shall be liable and will indemnify and hold harmless the Government, its agents and employees, against all actions or claims for damages to persons, property, including death not caused by the fault, negligence, wrongful act, or wrongful omission of the Government, its agents, or employees. The Contractor shall be liable and will indemnify and hold harmless the Government, its agents and employees against all actions or claims for all damages to persons or property, including death arising or resulting from the fault, negligence, wrongful act, or wrongful omission of the Contractor personnel in accordance with the Federal Tort Claim Act (28 U.S.C. 2671-2680)

4.6 Contracting with Parties Listed on the OIG List of Excluded Individual Entities:

4.6.1 In accordance with The Health Insurance Portability and Accountability Act (HIPAA) and the Balanced Budget Act (BBA) of 1977, the Office of Inspector General has established a list of parties and entities excluded from Federal health care programs. Specifically, the listed parties and entities may not receive Federal Health Care program payments due to fraud and/or abuse of the Medicare and Medicaid programs.

4.6.2 Therefore, all offerors shall review the OIG List of Excluded Individuals/Entities on the OIG web site at www.hhs.gov/oig to ensure that the proposed candidate(s) and/or firm(s) are not listed.

Offerors should note that any excluded individual or entity that submits a claim for reimbursement to a Federal health care program, or causes such a claim to be submitted, may be subject to a Civil Monetary Penalty (CMP) of $10,000 for each item or service furnished during a period that the person or entity was excluded and may also be subject to treble damages for the amount claimed for each item or service. CMP’s may also be imposed against health care providers and entities that employ or enter into contracts with excluded individuals or entities to provide items or services to Federal program beneficiaries. By signing the offer/bid, the Contractor certifies that he/she has reviewed the OIG List of Excluded Individuals/Entities and that the proposed candidate(s) and/or firm are not listed as of the date the offer/bid was signed.

4.7 Background Checks and Personal Identity Verification (PIV) Card/Badge Facility Access Requirements:

For the designated courier drivers, the contractor shall work and coordinate with the COR for all VA required forms and CHY VAMC onsite fingerprinting to initiate PIV badging background checks that can potentially take over a month. If required, the contractor's designated courier drivers shall coordinate with the COR on any required VA Online training to obtain a PIV badge at the CHY VAMC on their start date. Note: VA Forms and VA requirements for VA facility access along with PIV badging are subject to change based on updates to VA policies and procedures.

The contractor shall immediately remove employees upon unfavorable (violence, sexual abuse, criminal activity, financial delinquencies, unfavorable discharge from another position, or if the applicant was dishonest in the investigation process) background checks. Our number one priority is the safety of our Veterans and VA staff employees. All agencies shall adhere to federal, state, and privacy protection laws when conducting background checks and provide the required waivers, authorizations, notices, disclosures, and releases.

All agencies and contractors shall strictly adhere to all state and federal laws with respect to discrimination in employment and shall not discriminate against any individual based on race, color, religion, gender, sexual orientation, marital status, national origin, age, or disability.

5. QUALITY CONTROL:

5.1 Quality Control Program: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement and the requirements of the resulting Contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is how he assures himself that his work complies with the requirement of the Contract. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system prior to initiation of any proposed change.

5.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed the duties and responsibilities under the Contract in accordance with the performance standards contained in the Performance Work Statement and the Contract. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The QASP is the property of and the sole responsibility of the Government and shall not be nor become a part of this Performance Work Statement or the resulting Contract.

5.3 Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

* This is a critical element that must be successfully performed daily. The Government recognizes there are events beyond the Contractor's control that may impede or stop the performance, however, if the Contractor does not immediately or as soon as practicable notify the Government of the delay or inability to perform, the Contractor will be held to the disincentive above. The Government may be able to have the specimens re-contained in the appropriate manner to avoid spoilage or contamination.

** The incentive for PRS#1 is based on the VA's internal costs of the medical professionals performing the tests and packaging the transport coolers. The inconvenience and cost for the patients returning to the VA for re-testing has also been calculated into this total.

6. CHY VA MC Pick-up and Delivery site for Lab Specimens and Mail/Other items:

The contractor shall start and end each scheduled courier services route at the Cheyenne VA Medical Center (CHY VAMC). All window times for pick-up and drop off shall be in Mountain Standard Time (MDT/MST).

Lab Specimens:

CHYVAMC Medical Center Main Laboratory, First Floor-For Lab Pharmacy, First Floor

And

Mail and Other Items:

Environmental Management. Services/Courier Room, 3rd Floor 2360 E. Pershing BLVD.

Cheyenne, WY. 82001 Phone: 307-778-7550

Schedule of Items/Locations

CHY VAMC

2360 East Pershing Blvd.

Cheyenne, WY 82007 Morning window 8am-11am Afternoon window 12pm-4pm; **on Friday late delivery 5pm-6 pm of the NOCO Lab specimen(s)

VA MSOC NOCO

4575 Byrd Drive Loveland, CO 80538 Morning window 8am-11am Afternoon window 12pm-4pm; **except Friday last pick-up from Lab between 4:30pm – 4:45pm

VA CBOC Loveland 5200 Hahns Peak Drive Loveland, CO 80538 Morning window 8am-11am Afternoon window 12pm-4pm

VA CBOC FTC

2509 Research Blvd.

Fort Collins, CO 80526 Tuesday and Thursday Window is 8am – 4pm

VA CBOC Sidney NE 1116 10th Ave, Sidney NE 69162 Tuesday and Thursday Window is 8am – 4pm

VA PTOC Rawlins WY 1809 E. Daley Rawlins, WY 82301 Tuesday and Thursday Window is 8am – 4pm

Once a day Tuesday and Thursday delivery and pickup, excluding holidays

Lab specimens shall be picked up from CHYVAMC and any clinic in sealed coolers provided at each pickup location. Courier Services shall include pickup, transport and delivery of the sealed coolers to the CHYVAMC with delivery of the empty cooler back to the appropriate location where the original, sealed cooler was originally picked up. **Reason for late Friday pick-up at VA MSOC NOCO is because the Lab Specimens cannot be stored over the weekend, so before the VA MSOC NOCO closes, the courier shall pick-up from the lab on Friday between 4:30pm – 4:45pm and finish their last delivery at the CHY VAMC between 5pm – 6pm for lab specimen processing.

VA provided Coolers may not, for any reason, be unsealed by Contractor personnel.

Transport Direction: Pick up must be made according to the times listed in the Schedule of Items/Locations below paragraph 6., delivering to CHYVAMC main lab (address listed above) at the time shown in Schedule of Items/Locations. Parking areas will be directed by the COR for all MSOC and CHYVAMC locations. Pick up and deliveries will be made according to the Schedule of Items/Locations below paragraph 6, excluding federal holidays as outlined herein.

The awarded contractor for this requirement, shall have their designated employees participate onsite with the VA Program team led by the COR or designated VA Program POC for a post award conference meeting and site walkthrough to ensure they know where each of the pick-up/delivery areas are for each VA location/facility. The VA estimates it could potentially take a reasonable physically capable courier no more than an estimated 10 minutes per VA location/facility to pick-up and/or deliver to the multiple areas.

7. INVOICING

Contractor must first be registered in SAM.gov before completing the VA 10091 vendor file document. All inquiries regarding the SAM.gov website will go through SAM.gov customer service. Upon completion of the VA 10091 document the contractor must fax or email the document to the FSC (contact information provided on the 10091 form). Contractor shall invoice using the Tungsten website. Any questions regarding how to use the Tungsten site, shall be answered by Tungsten Customer Service.

(END of Performance Work Statement)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Daily (Monday - Friday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Northern Colorado (NOCO) Multi-Specialty Outpatient Clinic (MSOC) and to the Loveland Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 492210 - Local Messengers and Local Delivery PRODUCT/SERVICE CODE: R602 - Support - Administrative: Courier/Messenger

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Fort Collins (FTC) Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2024 POP End: 05-31-2025

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Sidney NE Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2024 POP End: 05-31-2025

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Rawlins WY Primary-care Telehealth Clinic (PTOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2024 POP End: 05-31-2025

Base Year Total: $_________________

Daily (Monday - Friday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Northern Colorado (NOCO) Multi-Specialty Outpatient Clinic (MSOC) and to the Loveland Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Fort Collins (FTC) Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2025 POP End: 05-31-2026

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Sidney NE Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2025 POP End: 05-31-2026

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Rawlins WY Primary-care Telehealth Clinic (PTOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2025 POP End: 05-31-2026

Option Year 1 Total: $_________________

Daily (Monday - Friday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Northern Colorado (NOCO) Multi-Specialty Outpatient Clinic (MSOC) and to the Loveland Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

Contract Period: Option 2 POP Begin: 06-01-2026 POP End: 05-31-2027

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Fort Collins (FTC) Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2026 POP End: 05-31-2027

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Sidney NE Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2026 POP End: 05-31-2027

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Rawlins WY Primary-care Telehealth Clinic (PTOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2026 POP End: 05-31-2027

Option Year 2 Total: $_________________

Daily (Monday - Friday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Northern Colorado (NOCO) Multi-Specialty Outpatient Clinic (MSOC) and to the Loveland Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

Contract Period: Option 3 POP Begin: 06-01-2027 POP End: 05-31-2028

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Fort Collins (FTC) Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2027 POP End: 05-31-2028

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Sidney NE Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2027 POP End: 05-31-2028

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Rawlins WY Primary-care Telehealth Clinic (PTOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2027 POP End: 05-31-2028

Option Year 3 Total: $_________________

Daily (Monday - Friday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Northern Colorado (NOCO) Multi-Specialty Outpatient Clinic (MSOC) and to the Loveland Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

Contract Period: Option 4 POP Begin: 06-01-2028 POP End: 05-31-2029

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Fort Collins (FTC) Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2028 POP End: 05-31-2029

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Sidney NE Community Based Outpatient Clinic (CBOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2028 POP End: 05-31-2029

Twice per week (Tuesday and Thursday) Courier Services pick-up and delivery for the Cheyenne VA Medical Center (CHYVAMC) to the Rawlins WY Primary-care Telehealth Clinic (PTOC) round trips in accordance with the Performance Work Statement (PWS).

POP Begin: 06-01-2028 POP End: 05-31-2029

Option Year 4 Total: $_________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date…