RFQ 36C25923Q0080.docx

36C25923Q0080

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

660-23-1-4046-0001

36C259-22-AP-4248

36C25923Q0080 11-21-2022 John Cheng 303-712-5776 11-28-2022 12:00

MST

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X 561612 $25.5 Million Net 30 Days N/A X 36C660 Department of Veterans Affairs VA Salt Lake City Health Care System 500 Foothill Drive Salt Lake City UT 84148 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Unarmed Security Services for the St. George UT VA CBOC, Pocatello ID VA CBOC, and Idaho Falls ID VA CBOC IAW the SOW Review the Special Standards of Responsibilities (SSRs) in sections E.1 and E.

on pg.

and -5 of this document Solicitation questions shall be sent via email to:

john.cheng2@va.gov by no later than 12:00pm MDT 11/25/2022.

All offers must be sent via email to:

john.cheng2@va.gov by later than 12:00pm MDT on 11/28/2022.

Notice of total SDVOSB set-aside, pages , applies to all items in this solicitation.

U.S. Department of Labor Wage Determination No.:

2015-5487 Rev19, 2015-5507 Rev18, and 2015-5509 Rev18 applies.

See CONTINUATION Page X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C259 LaDonna Collins, LaDonna.Collins2@va.gov Department of Veterans Affairs Network Contracting Office, NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Contract Specialist John Cheng, John.Cheng2@va.gov Department of Veterans Affairs Network Contracting Office, NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

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B.2 STATEMENT OF WORK

UNARMED SECURITY GUARD SERVICES

VA Salt Lake City Healthcare System

1) Scope of Work: The purpose of this requirement is to provide one (1) professional and courteous, uniformed and unarmed Security Guards serving for each of the Department of Veterans Affairs (VA) St. George, UT Community Based Outpatient Clinic (CBOC), Pocatello ID CBOC, & ID Falls CBOC. Therefore, a total of three (3) security guards, one for each CBOC. The services provided shall be performed in such a manner as to ensure the safety and welfare of patients, visitors and staff. The Contractor shall furnish all transportation, management, supervision, personnel, equipment and supplies necessary to provide the services required herein.

2) Coverage: The Contractor shall provide Security Guard services for the following period of performance:

In addition to the basic hours of coverage, the Contractor shall provide on-call security coverage as needed (including after hours, weekends and Federal Holidays) to respond to building alarms. The contractor is responsible to ensure that any on-call security coverage employee has passed background checks IAW NACI and completed the SF 88 report of medical examination prior to being on-call. However, if a temporary on-call security coverage guard is being used for no more than 30 days due to illness, injury, or personnel availability issues, then at a minimum the contractor shall ensure the temporary security guard has passed NACI background checks while the SF 88 report of medical examination is being processed.

Security Guards are not required to be at the facility outside of normal hours of coverage to monitor intrusion and fire alarm signals. These signals are transmitted over telephone lines to the alarm company (note, the alarm systems themselves are contracted for on a separate contract). In the event of a signal, the alarm company will contact the assigned on-call Security Guard for this contract and that Security Guard shall respond to the building(s) to address alarms within 30 minutes of receiving notification from the alarm company. In addition to these on-call services, the Contractor shall be responsible for interface with the alarm company for the CBOCs. This interface consists of daily alarm validation (during normal hours of coverage), troubleshooting the alarm system, and monthly alarm testing. The paid daily hours below shall not exceed 8-hours per day with 1-hour of unpaid lunch break that cannot be split-up. The 1-hour lunch break can be taken between the 10am and 1pm window. In addition, the Security Guard is allotted quantity: 2, 15-minute breaks per day that shall not be combined with the daily lunch break and cannot be combined with another 15-min break.

Security Guard Normal Hours of Coverage:

If additional services are required outside of the hours of coverage specified herein, the Contractor must receive prior written approval from the Contracting Officer (CO) via contract modification. Any additional services performed by the Contractor without this authorization will be performed at no additional cost to the Government. Per hour prices for such additional services shall be at the same rate as prices charged in the contract during each respective period of performance. If an emergency situation should arise, a verbal approval can be obtained from the CO, however, the Contractor must submit a written proposal for such additional work to the CO within twenty-four (24) hours of the commencement of these additional services. If accepted, a modification will be issued to the Contractor and the contract price shall be adjusted accordingly. All emergencies must be reported to the Clinic Manager or designee manager, who shall be the Contracting Officer’s Representative (COR) on-site.

The Contractor is not required to provide service on the following holidays, nor will the Contractor be paid for these holidays. The following holidays are observed by the Federal Government:

3) Personnel: Contractor personnel performing services under this contract shall have no criminal record. Contractor employees shall be subject to a background investigation as further defined in this Statement of Work (see Paragraph 17). Contractor employees shall not commence work until the Contracting Officer receives notification that the investigation has been initiated. The Contractor shall bear the expense of obtaining this background investigation for each Contractor employee performing services under this contract. A favorable adjudication must be received in order for a Contractor employee to continue performance. The parties agree that Contractor personnel working under this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

Guards must be capable of being bonded and the successful Contractor shall provide proof of bonding prior to the commencement of services.

Each employee shall be given a physical examination at no additional cost to the Government, and medical certification attesting to the final results of this examination shall be furnished to the Contracting Officer on Standard Form 88 at least five (5) days prior to assignment of the employee to duty.

All Contractor employees providing services specified under this contract must undergo a psychological assessment at no additional cost to the Government. This psychological assessment must be carried out in accordance with accepted professional standards by a physician or licensed practitioner authorized to conduct such examinations. For detailed policy, see the Federal Personnel Manual, Chapter 330, Medical Qualification Determinations. These Security Guard duties will include personal encounters with patients, visitors, and employees of the Government. Encounters are often with mentally ill, irrational or disturbed persons, who, even if behaving in an assaultive or destructive manner must be handled with understanding, full control of force, and unimpeded judgment. Personnel with emotional and/or mental condition(s), which could result in a hazard to self or others, shall not be allowed to perform services under this contract.

In addition, Contractor employees shall undergo annual physical and psychological examination at no additional cost to the Government and these results shall be provided to the Contracting Officer and COR.

The Contractor shall assign a Point of Contact (POC) for the purpose of ensuring compliance with all provisions of this contract. The Contractor POC shall be available to report on site if requested and have the ability to address performance issues.

Qualification Requirements of Contractor Personnel:

a. Supervisor: The Contractor shall provide a supervisor on site for weekly inspections and problem corrections. In addition, the Supervisor shall be available for direct communication with Security Guard(s) on duty during their entire shift.

i. Supervisors shall have a background with a minimum of two (2) years of successful experience in field supervision (civil community law enforcement, military service law enforcement or security, commercial or industrial guard service or security).

ii. The Contractor shall provide the name(s), telephone number(s), and addresses of the on-site or in-field supervisor, in writing, to the Contracting Officer prior to performance under this contract. The term "on-site supervisor" means a person designated, in writing, by the Contractor, who has authority to act, for the Contractor, on a day-to-day basis at the worksite or vicinity.

iii. Supervisors will monitor the hours of duty of personnel to ensure compliance with the requirements of this contract. VASLC Police Supervisors will periodically visit the VA Facility to complete spot checks to ensure compliance with the requirements of this contract.

iv. The payments for leave, including sick leave or vacation time, are the responsibility of the Contractor.

v. The Contractor shall provide the level of supervision to ensure that employees are properly performing all duties as specified in accordance with the contract.

vi. The on-site or in-field supervisor shall assure that Security Guard(s):

· Are in uniform and present a neat appearance;

· Maintain a continued state of proper training;

· Possess the necessary permits, authority, etc.;

· Maintain continued liaison with the COR or designated alternate

· Documentation is accurate

b. Security Guards Minimum Qualification Standards:

i. Education / Experience:

· Must possess a high school diploma or equivalency. Must demonstrate the ability to read, understand and apply printed rules, detailed orders,

· instruction, and training materials. Must have the ability to construct and write clear, concise, accurate and detailed reports.

· Must be literate in English to the extent of reading and understanding printed regulation, detailed written orders, training instruction and material, and shall be able to compose reports which convey complete information in a clear and concise manner.

· Must have the ability to maintain poise and self-control under stress.

· Must have the ability to meet and deal with the general public in a professional manner.

· Must have Basic Life Saving (BLS) training and current certification in case an emergency support is required

ii. Health and Physical Fitness Requirements validated by the contractor’s employee physician signed SF88 Form:

· Be capable of detaining person(s) while VA Police or Local Police are notified and are able to report to the scene.

· Possess binocular vision correctable to 20/30 (Snellen).

· Be free of color blindness.

· Be capable of hearing ordinary conversation at 15ft with either ear without the benefit of a hearing aid.

· Be physically able to perform all general duties, functions, and activities as described in this Statement of Work.

· Be free of any communicable diseases.

· Have documented tuberculosis testing (TB) every two years. Must have tested as TB-free prior to starting work on this contract.

· Be in good general health without physical defects or abnormalities, which would interfere with the performance of these duties.

· May be subject to urinalysis to screen for illegal drug use on a random basis.

4) Government-Furnished Property and Services: The following resources shall be provided to the Contractor for their use:

a. Standard Operation Procedures (SOP): Copies of the SOP’s for CBOCs will be available at the duty post and shall contain complete duty instructions for the post and include instructions for emergency and other procedures. SOP shall not be removed from Government property or reproduced or copied in any manner unless properly authorized by the Contracting Officer. VA reserves the right to update the SOP as required by regulations, policies, procedures or Executive Orders issued by the President of the United States. Most changes should be minor in nature and have no impact on the terms and conditions of this contract. In the event of major changes, the Contracting Officer shall address the issues in writing to the Contractor. As far as possible the Contractor’s staff shall implement any change immediately and address any conflicts or issues through the Contractor to the Contracting Officer.

b. Guard Area: The guard will be provided a workspace.

c. Security Equipment: Currently the CBOCs have intrusion, motion sensors, fire alarm, and panic button systems.

d. Communications: A telephone will be available for the Contractor’s staff to use to fulfill the requirements of this contract. The use of the telephones for other than VA related business is prohibited and may be grounds for removal of the Contractor personnel. In addition, the Security Guard(s) will have access to two-way radios to communicate with designated staff within the building.

e. Keypad: The VA currently operates a keypad system to control the fire and intrusion alarms at CBOCs. A unique pass code shall be issued to the Contractor’s staff members providing services under this contract. The unique pass code shall not be shared or disclosed to any other party for any reason.

f. Security Door Card: The VA facility furnish the authorized Security Guard with only a security door card that the contractor employee and/or sub-contractor shall ensure is properly stored and if lost will immediately report the missing badge to the Salt Lake City VA Police and VA Facility Manager. No VA badge or PIV card will be provided.

5) Contractor-Furnished Property and Supplies: The Contractor shall furnish and maintain in acceptable condition, all uniform items, equipment and supplies necessary to perform the services required of this contract (except for the items listed in Paragraph 4 above). A partial listing of these items is provided below. This listing is not all-inclusive.

a. Communication Equipment: The Contractor shall provide a contact number for their on- call Security personnel that will respond to alarms/signals from the Alarm Company outside of the normal hours of coverage. The Contractor shall provide a separate two-way communication system (radio or cell phone) to communicate with the other Security Guard on duty (when applicable) and their supervisor/the Contractor.

b. Uniforms: Contractor personnel shall wear professional uniforms at all times while in the performance of his/her duties. The color of the Contractor’s guard force uniforms shall be a color in general use by large guard or police organizations. All Contractor employees performing services under this contract shall wear the same color and style of uniform. Appropriately lettered breast and cap badges, indicating the jurisdiction from which authority is obtained, shall be worn as part of the uniform (providing such authority is grantable under state and local laws). Shoulder patches lettered to indicate the identity of the Contractor shall be worn on the left shoulder of the uniform jacket and shirt. Identification nametags shall be worn over the right breast shirt pocket. No other identification of the Contractor or employee shall be worn or displayed on the uniform. The Security Guard shall not bring their own personal or contractor furnished firearm(s), baton, pepper spray, or any other intermediate weapon. However, the Security Guard is allowed to have a flashlight, their personal cell phone (as long as it is not distracting them from performing their required duties), and personal notebook.

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6) Security Guard Duties: Assignments may include but are not limited to the following:

a. Observation: Observe suspicious personnel or personnel behaving inappropriately, showing hostility, and/or possibly carrying weapons. Monitor potentially unauthorized personnel (e.g., children unaccompanied by adults, or solicitors).

b. Assistance: Assist VA personnel with incapacitated patients as needed.

c. Customer Service: Meet and interact with the general public in a manner that promotes a positive image of the VA. Maintain poise and self-control under stress. Keep conversations with visitors to the facility cordial and brief. Security Guards shall not allow personal conversation or activity interrupt patrol movement.

d. Emergencies: In the case of an emergency, the Security Guard shall respond in accordance with the SOP, VA provided training and the Contractor’s provided training. Security Guards shall remain calm and professional in emergency situations. If the Security Guard that responds to an emergency situation is required to leave their post in order to comply with VA or Law Enforcement directives, the time away from the duty post will not be considered as a failure of the Contractor to provide services.

e. Inspections: Perform package inspection when required. Sign for incoming packages and letters delivered to the clinic (UPS, FedEx, US Mail, etc.).

f. Building/Grounds Surveillance: Conduct patrols in accordance with VA training and direction. Maintain an operations journal, documenting all security related activity. Maintain visitor logs. See Paragraph 20 on Records Management requirements. In addition, Security Guards are responsible for raising and lowering the United States Flag. The United States Flag (and other flags, as authorized) shall be flown as directed by MP-1, Part I, Chapter 8.

g. Traffic: Direct traffic (vehicle and/or pedestrian), control parking, and issue courtesy violation notices, etc., as trained by VA.

h. Security and fire systems: Monitor, operate and report incidents with the (to appropriate personnel) building fire alarm and intrusion detection systems and other protection devices or building equipment. Make necessary notifications to appropriate Fire Department, Law Enforcement agency and Clinic Manager, should an alarm be received or fail. Conduct monthly alarm inspections and maintain reports.

i. Building rules and regulations: Observe building occupants and visitors for compliance with posted rules and regulations. Report issues to the COR and file a report regarding the incident.

j. Lost and found: Receive, issue receipt, and store found articles pending disposition using established VA Form.

k. Law and order: Maintain law and order within the areas of assignment.

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l. Unauthorized access: Discover and detain persons attempting to gain unauthorized access to the property.

m. Hazardous conditions: Report daily, in accordance with the procedures in the Standard Operating Procedures, potentially hazardous conditions and items in need of repair, including inoperative lights, leaky faucets, toilet stoppages, broken or slippery floor surfaces, etc.

n. Additional duties: Turn off unnecessary lights, open and secure doors, ensure sensitive recycling containers are secured, etc.

o. Reports and records: Maintain VA forms necessary to document daily or special events as trained. Prepare required reports at the frequency indicated. Perform routine clerical duties associated with this position. See Paragraph 20 on Records Management requirements.

p. Civil disturbances: Perform other functions as necessary to assist in the event or occurrence of situations that adversely affect the security and safety of the Government, its employees, its property and the general public, such as, civil disturbances or other criminal acts.

q. Injury or illness: In the event of injury or illness to Government employees or others while in the building or on VA Grounds, obtain professional assistance in accordance with procedures outlined in the SOP.

r. Other: Security Guard(s) shall be present at the VA facility and shall perform the required services for the period specified. Invoices shall only be paid for actual hours that Security Guards are present and on duty. The Contractor shall have Security Guard(s) at the VA Facility at all times during the hours of coverage as listed herein.

7) Contractor Training:

a. The Contractor shall submit, to the Contracting Officer, written certification that each Contractor employee has been trained in the subject areas outlined in paragraph 7 (c) prior to assignment under this contract. In addition, the Contractor shall submit, to the Contracting Officer, written certification that each Contractor employee completed the items in paragraph 7(b), within the timeframes specified. For replacement or new employees, documentation of prior training must be submitted, or the individual contract employee must complete the required training before being used in support of this contract.

b. The Salt Lake City VA Police shall provide follow-up orientation, for each employee, 14 days after the initial assignment to duty. This orientation may be accomplished while the guards are on duty. The Salt Lake City VA Police shall certify the completion of the follow-up orientation, for each guard, to the COR, within 30 days following assignment to duty. The follow-up orientation will include the following subjects and instructional time periods, as well as other subjects, as may be required:

i. General and specific orders for the facility (1 hour);

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ii. Policy and specific procedures for responding to emergency alarms, bomb threats, incendiary devices in the facility (1-hour);

iii. Procedure for operating the security systems with the facility (1 hour);

iv. Procedure for and operation of the firefighting equipment within the facility (1 hour);

v. Vehicle traffic and parking control (1 hour);

vi. VHA Supplement MP-1, Chapter 2, Change 42 (1 hour);

c. Annually, the Contractor shall coordinate with the Salt Lake City VA Police to provide the following trainings and competencies to their employees and documentation of these shall be provided to the COR.

i. Fire and Safety

ii. Infection control

iii. Disaster procedures

iv. General Privacy Awareness Training

d. The Contractor shall ensure that the staff assigned shall be cognizant of the VA’s sexual harassment and drug-free workplace policies. The Contractor may obtain a copy of this information from the COR or Contracting Officer.

8) Identification, Parking, Smoking and Regulations: The Contractor's employees shall wear visible identification at all times while on the premises of the VA. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the clinic manager. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

9) Contracting Officer’s Representative (COR): The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer. The Government may appoint a COR. If so, a Delegation of Authority letter shall be forwarded to the using service and the Contractor after the contract has been signed, identifying the individual(s) as the COR(s).

10) Changes: The Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

11) Personnel: The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contract Personnel performance or conduct shall be dealt with by the Contractor, and/or the COR with the final decision made by the Contracting Officer.

12) Contractor’s Responsibilities: The Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government. He/she shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Contractor shall comply with all VA safety standards, manufacturers/industry standards, FDA, OSHA, JCAHO and the latest edition of NFPA-99.

13) Safety and Fire Prevention: In the performance of this contact, the Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the COR may issue an order stopping all, or any part, of the work. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes, which are in effect during the performance period of the contract. The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs.

14) VA Sensitive Information & Data Security Requirements:

a. Paper, plastic or other similar based media containing VA sensitive data that is not sent to the VA will be properly disposed of by the Contractor by methods such as shredders with no larger than 1/8-inch width cuts and then crosscut. This media will be destroyed such that information may not be retrieved. Media with small print, such as microfilm will be destroyed such as to render the information unrecoverable.

b. The Contractor will take due diligence to make sure that VA sensitive information and data that is viewed, faxed or similarly transmitted, or discussed verbally is protected from unapproved disclosure.

c. Any security violations or suspected violations shall be immediately reported to the VA Contracting Officer and the assigned VA Information Security Officer (ISO).

15) Security Training: Due to the increased emphasis on privacy and information security, the following special contract requirements are established and hereby made part of the contract entered into with the Department of Veterans Affairs.

The contractor shall coordinate with the Salt Lake City VA Police on-site orientation training located at the Salt Lake City VA Medical Center Address: 500 Foothill Drive, Bldg 49, Salt Lake City, UT that shall include in their 4-hour orientation covering the following courses required to be renewed annually:

a. Privacy Training: on patient privacy as established by HIPAA statues.

b. Rules of Behavior for Automated Information Systems: Contractor personnel shall sign a Rules of Behavior statement, which outline rules of behavior related to VA Automated Information Systems.

c. VA Information Security Awareness Training The Contractor shall provide to the Contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1-week of the initiation of the contract and annually thereafter, as required. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

VA routinely reviews and updates policies and procedures covering Contractor, security requirements may change during the term of this contact and new policies and procedures may be implemented unilaterally during the term of this contract.

16) Access to VA Information and VA Information Systems:

a. A Contractor/subcontractor shall request logical (technical) or physical access to VA for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. The Contractor or subcontractor must notify the Contracting Officer and COR immediately when an employee working at the VA site is reassigned or leaves the Contractor or subcontractor. The Contracting Officer and the COR must also be notified immediately by the Contractor or subcontractor prior to an unfriendly termination.

17) Background Investigations:

All Contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation that is commensurate with the level of access needed to complete the requirements of this Statement of Work is NACI. This requirement is applicable to all subcontractor personnel requiring the same access. The 2016 prices for NACI Investigations are currently $392.00 per investigation. The cost of NACI Investigation(s) for Contractor Employees is the sole responsibility of the Contractor.

Upon award, the Contracting Officer shall provide the Contractor with the Contractor Security Procedure Flowchart and Guide 6500.6 Appendix. The Contractor shall visit the VHA Service Center website to obtain the VHA Service Center (VSC) Security Request Packet, which contains all the forms that the Contractor must fill out. The Contractor shall provide these forms to the Contracting Officer when they are completed, and they will be forwarded on for processing after fingerprinting has been completed.

After award, the Contractor can contact the COR for assistance in scheduling an appointment for fingerprinting.

(END OF STATEMENT OF WORK)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide 1 unarmed security guard at the VA CBOC in St. George, UT Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW the SOW.

Contract Period: Base POP Begin: 12-01-2022 POP End: 11-30-2023 PRINCIPAL NAICS CODE: 561612 - Security Guards and Patrol Services PRODUCT/SERVICE CODE: R430 - Support - Professional: Physical Security and Badging

Provide 1 unarmed security guard at the VA CBOC in Pocatello, ID Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW of the SOW.

POP Begin: 12-01-2022 POP End: 11-30-2023

Provide 1 unarmed security guard at the VA CBOC in Idaho Falls, ID Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW the SOW.

POP Begin: 12-01-2022 POP End: 11-30-2023

Base Year Total $_______________

Provide 1 unarmed security guard at the VA CBOC in St. George, UT Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW the SOW.

Contract Period: Option 1 POP Begin: 12-01-2023 POP End: 11-30-2024

Provide 1 unarmed security guard at the VA CBOC in Pocatello, ID Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW of the SOW.

POP Begin: 12-01-2023 POP End: 11-30-2024

Provide 1 unarmed security guard at the VA CBOC in Idaho Falls, ID Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW the SOW.

POP Begin: 12-01-2023 POP End: 11-30-2024

Option Year 1 Total $_______________

Provide 1 unarmed security guard at the VA CBOC in St. George, UT Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW the SOW.

Contract Period: Option 2 POP Begin: 12-01-2024 POP End: 11-30-2025

Provide 1 unarmed security guard at the VA CBOC in Pocatello, ID Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW of the SOW.

POP Begin: 12-01-2024 POP End: 11-30-2025

Provide 1 unarmed security guard at the VA CBOC in Idaho Falls, ID Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW the SOW.

POP Begin: 12-01-2024 POP End: 11-30-2025

Option Year 2 Total $_______________

Provide 1 unarmed security guard at the VA CBOC in St. George, UT Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW the SOW.

Contract Period: Option 3 POP Begin: 12-01-2025 POP End: 11-30-2026

Provide 1 unarmed security guard at the VA CBOC in Pocatello, ID Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW of the SOW.

POP Begin: 12-01-2025 POP End: 11-30-2026

Provide 1 unarmed security guard at the VA CBOC in Idaho Falls, ID Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW the SOW.

POP Begin: 12-01-2025 POP End: 11-30-2026

Option Year 3 Total $_______________

Provide 1 unarmed security guard at the VA CBOC in St. George, UT Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW the SOW.

Contract Period: Option 4 POP Begin: 12-01-2026 POP End: 11-30-2027

Provide 1 unarmed security guard at the VA CBOC in Pocatello, ID Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW of the SOW.

POP Begin: 12-01-2026 POP End: 11-30-2027

Provide 1 unarmed security guard at the VA CBOC in Idaho Falls, ID Mon-Fri from 0800-1630; excluding Federal holidays. Enhance safety and security for employees, patients, and visitors. Notify VA Police dispatch of all criminal or violent incidents IAW the SOW.

POP Begin: 12-01-2026 POP End: 11-30-2027

Option Year 4 Total $_______________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment,…