RFQ 36C25724Q0605_1 549-24-3-750-0021 Bed Rental.pdf

PDF 662 KB Posted May 8, 2024

Attached to: W065--Bed Rentals Base+4OY
Solicitation number: 36C25724Q0605
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17

About this file

Written by GovTribe AI · May 8, 2024

This document is a Request for Quotation (RFQ) for bed rentals for the Department of Veterans Affairs North Texas Health Care System (VANTHCS). The key details are:

The scope of work requires the contractor to provide all labor, equipment, supervision and expertise to maintain and service various specialty rental beds and mattresses, including air fluidized, bariatric, and low air loss beds. The performance period is one base year plus four one-year option periods from 07/01/2024 to 06/30/2029. The contractor must be able to deliver, set up, and retrieve the equipment within 2-4 hours of request, 24/7/365. The beds must be compatible with the VANTHCS Navi Care Nurse Call System. The solicitation identifies specific equipment models, features, and salient characteristics required. Pricing is requested on a daily rental basis for the various bed types. The procurement is unrestricted, but the Government reserves the right to set aside for small businesses. The response is due by 05/14/2024 at 12PM CDT.

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Other files

File	Type	Posted
36C25724Q0605 0001.docx	DOCX document	May 8, 2024
Amendment 36C25724Q0605 P0001 Bed Rental Base 4OY.pdf	PDF	May 8, 2024
FAR 52.211-6 BRAND NAME OR EQUAL.pdf	PDF	May 8, 2024
36C25724Q0605.docx	DOCX document	May 8, 2024

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PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

549-24-3-750-0021

36C25724Q0605 05-08-2024

Matt Lee 210-694-6337 05-14-2024

12PM CDT

36C257 Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

339112

1000 Employees

N/A

36C549

Department of Veterans Affairs Dallas VA Medical Center 4500 S. Lancaster Road Attn: Nursing Service Dallas TX 75216

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

X X

X 1

TBD

Contracting Officer

36C25724Q0605

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (FEB 2024)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 51

C.6 52.225-5 TRADE AGREEMENTS (NOV 2023)

C.7 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

C.8 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.10 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.11 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023) ... 55

C.12 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.13 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.14 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.15 VAAR 852.239-70 SECURITY REQUIREMENTS FOR INFORMATION

TECHNOLOGY RESOURCES (FEB 2023)

C.16 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 59

C.17 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

C.18 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.19 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.3 BASIS FOR AWARD

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.10 VAAR 852.239-71 INFORMATION SYSTEM SECURITY PLAN AND

ACCREDITATION (FEB 2023)

E.11 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

E.12 VAAR 852.215-72 NOTICE OF INTENT TO RE-SOLICIT (OCT 2019)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C257 TBD

Department Of Veterans Affairs

Network Contracting Office 17

5441 Babcock Road Ste. 302

San Antonio TX 78240

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] UPON RECEIPT

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

STATEMENT OF WORK

Bed Rentals

SCOPE OF WORK: The contractor shall provide all labor, equipment, supervision and expertise, to provide maintenance services bed rental equipment to the VA North Texas Health Care System (VANTHCS), 4500 South Lancaster Road, Dallas, Texas 75216, for the sole purpose of patient care for our residents and are within defined time frames for services.

PERFORMANCE PERIOD: The period of performance will be 04/0l/2024-03/31/2029.

This contract will be for one base year plus four (4) year options.

Salient Characteristics:

Air Fluidized Therapy Bed

Bed:

Low Position - 21.5" High Position 34.75"

Overall length 92.5"

Therapeutic Weight Limit 350 lbs Head elevation range 0° - 60° Frame ground clearance 3"

Bead temperature control range 82° - 102°

Braking System

Individual-wheel braking and steer Bed Not Safe Alert

Standard Features:

Air Fluidized Therapy (lower body portion of bed contains silicone coated microspheres)

Pressure redistribution (upper body portion of bed)

Therapy Surface Designed for Flat & Step Deck Beds

Surface

Surface width (inflated) 35"

Surface length (inflated) 84"

Surface height (inflated) 10.875" for step deck frames/ 8"' for flat deck frames

Maximum Patient Weight limit 400 lbs.

Air Supply Unit

13.75"L x 14.5"W x 8.5"D

Weight 21 lbs.

Power Requirements

Power requirements 120v AC, 60 Hz

Standard Features

Pressure redistribution Low air loss

Shear Relief

Advanced Microclimate Therapy Vertical Air cells in foot section Turn assist

Head of Bed Angle Display and Alert Transport inflation time 2 hours minimum*

During transport or power failure, the air surface will stay at its current pressure levels for approximately 2 hours.

Therapy Surface Designed for Flat Deck Frames

Surface

84"Lx 35.5"W x 8"0 Inflated Weight 45 lbs± 2 lbs

Maximum Patient Weight limit 500 lbs

Air Supply Unit

13.75"L x 14.5"W x 8.5"0

Weight 30 lbs± 2 lbs

Power Requirements

Power requirements 120v AC, 60 Hz

Standard Features

Pressure Redistribution Low Air Loss

Turn Assist Bed Exit alert HOB Sensor

Reminder Alert settings X-Ray cassette sleeve

Transport inflation time 3 hours minimum*

During transport or power failure, the air surface will stay at its current pressure levels for approximately 3 hours.

ICU Bariatric Bed System

Bed

Low position - sleep deck to the floor 19" High position - sleep deck to the floor 38"

Maximum overall width 44.5"

Maximum overall length 81.5'' - 93.5"

Patient weight capacity 500 lbs

Must have motorized bed retraction and extension with one button from a minimum of 76 inches and maximum of 88 inches of usable mattress

Bed Angles

Head section 0°-65°

Knee section 0°-10°

Max Trend/Reverse Trend 15°/20°

Sleep Surface

Air Fluidized Therapy bead section 19" Wx45" L

Pressure redistribution foam 72"-84"L x 40"W x 7"H

Low air loss 72"-84"L x 40"W x 11"H

Caster & Braking System

6" caster size for easier mobility

Four-wheel braking

Brake not set alert

Brakes lock both rolling and swiveling

Standard Features

Full Chair and Chair egress position

Motorized Powered Transport

In-bed scale

Hands free CPR control

Sends data through a wired 37 pin connection with ability to control lights and TV

Battery backup

Head-of-bed alarms (30°/45°) Head and Trend angle indicators

Graphical caregiver touch screen

Radiolucent sleep deck

Powered bed length adjustment 72" - 84"

Patient-helper trapeze

Foam pressure redistribution surface

Optional low air loss surface with turn assist

Optional low air loss surface with Continual Lateral Rotation Therapy (CLRT) and Percussion & Vibration (P&V)

Stay in Place monitoring

Transport inflation time 2 hours minimum*

During transport or power failure, the air surface will stay at its current pressure levels for approximately 2 hours.

Med Surg Bariatric Bed

Bed

Low position - Sleep deck to floor 17"

High position - Sleep deck to floor 29"

Minimum overall width (width extenders retracted) 44"

Minimum overall length (foot extension retracted) 91" Ground Clearance 6.7"

Maximum Patient weight capacity 1,000 lbs.

Bed Angles

Head section 0-48°

Knee section 0-20°

Max Trend/Reverse Trend 12°/10°

Surface

Pressure redistribution foam 80"-88"L x 40"-50"W x 8"H

Low air loss 80'.'-88"L x 40"-50" W x 8.5"H

Caster & Braking System

Four-wheel braking

Brake Not Set Alert

Must have voice prompt indicating when the 37pih nurse call cable is NOT plugged in

Standard Features

Air Fluidized surface

Manual bed width expansion from 40" - 50"

Manual bed length adjustment from 80'' - 88''

HOB angle indicators

Integrated caregiver and patient controls

In-bed scale Battery backup

Foam pressure redistribution surface with side air bolsters

Optional low air loss surface with turn assist

Optional Patient-Helper Trapeze

Transport inflation time 2 hours minimum*

During transport or power failure, the air surface will stay at its current pressure levels for approximately 2 hours.

1.0 Introduction

1.1. Dallas VA Medical Center (VANTHCS) provides pressure redistribution mattresses to all hospitalized patients as part of the standard hospital bed. However, in certain circumstances such as multiple wounds, pressure ulcers, body surface area, ce11ain respiratory and medical conditions, the mattress and/or even the entire bed frame must be replaced to provide optimal care to the patient. These specialized surfaces are obtained from various vendors and are rented for a limited period of treatment. Historically rental has been preferred for these specialty items.

Storage, cleaning, maintenance, and repair are provided by the vendor.

The contractor shall provide all required services and parts for the VA equipment in accordance with the original equipment manufacturer specifications.

1.2. Standards and Specifications: Beds must be compatible with all functionalities of the Navi Care Nurse Call System currently in use throughout the facility (See Note 2). All beds must meet Safety Listing UL 2601-1 and Power requirements 120 V AC, 60 Hz.

1.3. Must have computerized controls to manage head elevation adjustment, pressure zones, or micro-climate necessary to mitigate patients with wound care requirements. Meet salient Characteristics as prescribed (See Note 3 attached).

1.4. Must meet the clinical definitions from the National Pressure Ulcer Advisory Panel on Air Fluidized as it pertains to support surfaces.

1.5. Powered Transport is necessary for bariatric patients to mitigate staff injuries and patient lifts with bariatric accessories to enable walking support to patients. Must be able to reduce heat and moisture at the surface, or ability of keeping patient's skin cool and dry. Continuous Lateral Rotation Therapy or Turn Assist for patient turning by staff to prevent work related injuries.

2.0 Key Assumptions

2.1 Vendor will have access to the VANTHCS

2.2 Qualified technicians will deliver and set up equipment

2.3 Qualified technicians will remove VANTHCS equipment and

properly store in designated area (currently storage room near the loading dock)

2.4 Vendor accepts responsibility for damages to equipment incurred during delivery/set- up or retrieval.

2.5 End users will notify Wound Care staff to initiate contact to vendor for equipment based on patient care needs. Upon delivery and on request vendor shall provide basic instruction to end users on usage, functionality, and troubleshooting of equipment as necessary.

3.0 Vendor’s Responsibility

3.1 Provide requested equipment as outlined below

3.2 Provide personnel

3.2.1 Provide supervision of its employees/technicians performing work on the VANTXHCS Campus

3.2.2 Provide technicians necessary for the delivery, set-up and retrieval of equipment

3.2.3 Shall establish and maintain a complete quality control program for the performance requirements of this contract

3.3 Scheduled Preventative Maintenance

3.3.1 Equipment shall be routinely evaluated and maintained for performance in accordance with manufacturer’s recommendation (Quarterly).

3.3.2 Routine preventative maintenance schedules shall not conflict with patient care activities.

3.4 Unscheduled Corrective Maintenance

3.4.1 Contractor is required to be available to provide corrective maintenance 24 hours a day, 7 days a week, 365 days a year (24/7/365).

3.4.2 Fix within 2-4 hours of call for repair

3.4.3 Swap for functioning equipment if unable to repair within 4 hours.

Replacement equipment shall arrive within 4 hours if unable to repair

3.5 Delivery

3.5.1 Equipment shall be delivered to the VANTXHCS located at 4500 South Lancaster Rd. Dallas TX, to patient care unit and room defined at the time of contact for service.

3.5.2 Equipment shall be delivered and/or retrieved 24/7/365 upon request including all federal holidays.

3.5.2.1 Deliveries (i.e., vendor arrival to hospital) shall be made within 2-4 hours of request

3.5.2.2 Pick-up shall be made within 4-6 hours of notification equipment is no longer needed.

3.5.2.3 During the hours of 7:00 AM to 5:00 PM the vendor will report to the patient unit and unload the equipment ordered. A receipt of ordered equipment should be taken to Wound Care in the basement of building-2 room BA33.

Contact ext 70680 or 72254 to confirm Wound Care staff availability.

3.5.2.4 During the hours of 5:00 PM to 7:00 AM the technician will contact the Clinical Coordinator at 214-857-0611 or pager 214-759-1603 upon arrival at patient care unit.

3.5.2.5 Equipment shall be delivered to the requested patient care unit and retrieved form the storage room (loading dock) VANTXHCS without the assistance of any government employee.

3.6 Documentation

3.6.1 Pick-up and delivery records

3.6.2 All scheduled and unscheduled maintenance of all vendor supplied equipment on VANTXHCS campus

3.6.3 Maintenance manuals for all equipment

3.6.4 Operation/ User manuals for all equipment to be available upon request

3.6.5 Receipt of delivery

3.6.5.1 To be obtained by vendor technician from the patient

care unit charge nurse or designee where the equipment was delivered

3.6.5.2 Copy of receipt will be taken to Wound Care located in the basement of building-2 room BA33. Contact ext 70680 or 72254 to confirm Wound Care staff availability during the hours of 07:00 AM- 5:00 PM. Located in the basement of Bldg 2, room BA33 (except Federal Holidays).

3.6.5.3 Copy of receipt will be left on the 9th floor Nursing Service drop box located outside the Nursing Administration office (next to the wood doors) during the hours of 5:00 PM- 07:00AM and 7:00am to 5:00 pm on Federal Holidays.

3.6.5.4 Billing will cease upon notification equipment is no longer needed.

4.0 Acceptance Criteria

4.1 Conformance with standards and specifications as outlined in paragraphs

1.2 and 1.3 of this document.

5.0 Governments Responsibility

5.1 Contact vendor when patient needs meet criteria for equipment

5.2 Provide access to location where equipment is to be delivered, retrieved, repaired, or maintained.

• 5.3 Notify vendor promptly of malfunctioning equipment

6.0 Schedule

6.1 This contract is effective from March 1 or date of award if later, through February 28, 2020, or later as authorized by the Contracting Officer's exercise of one or more options incorporated into the contract. However, funding is subject to the availability of funds. Therefore, no services shall be performed unless authorized in writing by the Contracting Officer. Contract period is expected to cover a base period plus four one-year option periods.

7.0 HOURS OF WORK: Beds will be delivered on an as needed basis for patients per request of the Wound Care Team or Clinical Coordinators.

National holidays observed by the Federal Government are as follows:

New Year's Day I January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday.

8.0 DELIVERY LOCATION: Throughout VANTHCS as directed by the Wound Care Team or Clinical Coordinators.

9.0 SCHEDULE FOR RETURNS: Equipment to be returned will be picked-up in 4-6 hours unless by mutual agreement to hold in event unusual circumstances and delivery will be within same day if request is made by 12 noon. If the request is made after 12 noon, delivery is expected by 8am of the following day. Broken equipment must be picked-up as soon as possible.

10.0 10.0 IDENTIFICATION/PARKING

The contractor's employee(s) shall always wear visible identification while on the premises of the VANTHCS. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Section.

The Contractor, at his/her own expense, shall provide all employees with a Contractor Identification Card (ID), prior to performing work under this contract.

Contractor employees are required to always display this card when performing under this contract. The Contractors employee shall sign each card issued.

Employees released from service by the Contractor shall have their card collected by the Contractor. All cards shall contain an expiration date and photograph of the employee. All cards shall be destroyed upon contract completion or termination of the contract. The contractor's onsite supervisor shall ensure that all employees carry and display their card when on duty and are prepared to present them upon request. The Contracting Officer Representative (COR) shall periodically verify cards of contract employees match their personal identification.

11.0 PERMITS AND RESPONSIBILITIES

The Contractor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. In addition, contract termination shall result if the required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required are entirely the responsibility of the Contractor. The Contractor shall ensure that all employees receive the mandatory training, if applicable to this contract, as required by OSHA, JCAHO, etc., and shall comply with all standards and/or requirements.

12.0 CONTRACTING OFFICER REPRESENTATIVE (COR)

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor.

13.0 CONDUCT OF PERSONNEL

The Contractor shall be responsible for the performance and conduct of its employees. Personnel employed by the Contractor in the performance of this SOW or any representative of the Contractor entering the VA premises shall be subject to inspections by the Government as deemed necessary. The Contractor shall not employ for performance under this SOW any person whose employment would result in a conflict of interest with the Government's standards of conduct.

14.0 PERSONNEL REMOVAL

Government rules, regulations, laws, directives, and requirements that are issued during the Contract term relating to law and order, and security shall be applicable to all employees or representatives who enter the VA premises. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site.

Removal of employee does not relieve the Contractor from the responsibility for the work defined in this SOW.

The Contracting Officer or designated representative (COR) may require the Contractor to remove any employee performing requirements under this SOW for reasons of misconduct, safety, or security risk posed. Contractor employees shall be subject to immediate dismissal from the premises upon determination by the COR that such action(s) is in the best interest of the Government.

15.0 PERSONNEL APPEARANCE

Contractor employees shall be well-groomed, clean, and neat in appearance;

clothes properly fitted, uniform appearance with nametags, and appropriately dressed for the work to be done. Contractor employees shall not wear clothing with slogans, drawings, or language which could be construed as being lewd, obscene, profane, racially offensive, sexually suggestive, and anti-- American or which advocates the use of illegal drugs or other unlawful conduct.

16.0 PERSONNEL COURTESY

Contractor employees shall not exhibit rude behavior. Loudness, vulgarity, rudeness, or other similar offensive conduct by an employee of the Contractor will be ground for denying the employee further access to the VA premises.

17.0 ALCOHOL AND ILLEGAL DRUG USE

Contractor employees shall not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract. The contractor shall not allow any employee to perform work if the employee is under the influence of alcohol or illegal drugs. Contractor employees found to be under the influence of alcohol or illegal drugs during working hours will be immediately removed from duty. For this provision, the threshold for being under the influence of alcohol or illegal drugs is the same as that established by current laws for vehicle operations. The Contractor is responsible for establishing the method(s) by which employees will be determined to be under the influence of alcohol or illegal drugs.

18.0 VEHICLE CONDITION AND MARKINGS

All Contractor-owned vehicles shall be maintained in a neat, presentable, and operational condition as determined by the Contracting Officer or COR.

Contractor vehicles shall be clearly marked to be distinguishable from Government Equipment. Markings shall include, but not limited to, the Contractor's name and telephone number on all equipment and vehicles used to carry out the requirements of the contract. Contractor vehicles will follow parking rules while on US government property and is subject to tow if illegally parked.

19.0 CONFIDENTIALITY

The Contractor's personnel shall agree to comply with the Privacy Act of 1974 (the Act) and other applicable federal laws, rules, regulations and policies issued under the Act during and after the execution of this contract. Because confidential medical record information may be accessible and/or visible to Contractor employees during performance of their daily duties, the Contractor shall obtain a signed "confidentiality certificate" from each employee prior to allowing them to start work under this contract. Any information about an individual that is maintained by the VA, including, but not limited to, education, financial transactions, medical history, and criminal or employment history or any record that contains the person's name, or the identifying number, symbol, or other identifying assigned to the individual, shall be kept CONFIDENTIAL. A copy of this certification shall be provided to the COR upon request.

20.0 CONTRACTOR PERSONNEL

The Contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract.

The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract.

21.0 INSURANCE

The Contractor shall procure and maintain for the entire contract period, Workmen's Compensation and employers Public Liability Insurance in accordance with laws of the State of Florida. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. See FAR 52.228-5, Clauses Section.

Contractor shall provide the CO with an original signed copy of Insurance Certification with appropriate coverage, no later than ten ( I 0) calendar days after notice of award. The contractor will notify the VA immediately of any changes in insurance coverage.

Failure to submit documentation regarding the above insurance requirement shall be grounds to terminate the contract for default.

22.0 CHANGES TO CONTRACT: The contracting officer is the only person authorized to modify this order.

23.0 METHOD OF PAYMENT: Vendor to mail or fax invoices to Austin TX for customer to certify through utilization of the !PPS- Invoice Payment Processing System

24.0

Invoices: All invoices must be encrypted when sending a copy to VANTHCS through Microsoft Outlook.

Items Needed:

Compella w/ Air Rental

Compella w/ CLRT Rental

Compella w/ Foam Rental

Compella w/ Trpz Air Rental

Compella w/ Trpz CLRT Rental

Compella w/ Trpz Foam Rental

Envella Bed

Envella Bed with Trapeze

Envision MRS

P500 Therapy Surface

TC Bariatric Plus Bed w/Pulmonary

TC Bariatric Plus w/Foam

Note 1: Equipment must be able to accommodate patients with the following special needs:

I. Multiple pressure ulcers

2. Complex wounds

3. Polytrauma injuries

4. Bariatric patient requiring this type of mattress

5. Lateral rotation

6. Prevention/treatment of pneumonia

Note 2: Equipment must be compatible with all functionalities of the current Navi Care Nurse Call System currently in use throughout the facility. Must be able to transmit via 37 pin connectors to the current Navi Care Nurse Call System into the nurse's station.

NAVICARE Nurse Call Functionality:

• Bed Position (Low/High)

• Motor Lock out (head, knee etc.)

• Side Rail Position

• Brakes on/off

• Safe view lights on/off

• Head of bed angle

• Patient Weight

• Bed exit alarm on/off

• Head of bed alarm on/off

• Nurse call alarm status

• Surface mode

• Percussion on/off

• Rotation on/off

• Bed type

• CPR status

• Service required status

• Bed Network configured

• Bed exit feature installed

• Air Surface feature installed

• Bed Brake switch installed

• Foot trail switch installed

• Head rail switch installed

• Nurse call switch installed

• Enhanced communication ready

• Scale feature installed

• PPM feature installed

• Data collection and analytics reporting capability

• Visual notification of compromised safety conditions

• Automated patient surveillance and wireless alerts

• Percussion and vibration therapy module enabled

• BIOMED /IT Efficiency troubleshooting report

• Bed status monitoring when not in protocol position

• Integrates with the Cen Trak RTLS solution

• Clinical protocol reminders

• Real-time dashboards and reporting

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

UNI

T UNIT PRICE AMOUNT

2,000.00 DY _______________

ENVELLA BED

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

LOCAL STOCK NUMBER: P0819A

100.00 DY _______________

EVELLA BED WITH TRAPEZE

LOCAL STOCK NUMBER: P0821A

TC BARIATRIC PLUS BED W/ FOAM

LOCAL STOCK NUMBER: P1840RE100

200.00 DY _______________

TC BARIATRIC PLUS W/ PULMONARY

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing

PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and

LOCAL STOCK NUMBER: PI840RE300

ENVISION MRS

LOCAL STOCK NUMBER: P741A

THERAPY SURFACE

LOCAL STOCK NUMBER: P005787

450.00 DY _______________

COMPELLA W/ CLRT RENTAL

LOCAL STOCK NUMBER: P006746A

COMPELLA W/ AIR RENTAL

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Equipment - Medical, Dental, and Veterinary Equipment and

LOCAL STOCK NUMBER: P006747A

COMPELLA W/ FOAM RENTAL

LOCAL STOCK NUMBER: P006748A

COMPELLA W/ TRPZ, CLRT RENTAL

LOCAL STOCK NUMBER: P006749A

COMPELLA W/ TRPZ, AIR RENTAL

LOCAL STOCK NUMBER: P006750A

COMPELLA W/ TRPZ, FOAM RENTAL

LOCAL STOCK NUMBER: P006751A

ENVELLA BED

Contract Period: Option 1 POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and

EVELLA BED WITH TRAPEZE

TC BARIATRIC PLUS BED W/ FOAM

TC BARIATRIC PLUS W/ PULMONARY

Contract Period: Option 1 POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

ENVISION MRS

THERAPY SURFACE

COMPELLA W/ CLRT RENTAL

COMPELLA W/ AIR RENTAL

Contract Period: Option 1 POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

COMPELLA W/ FOAM RENTAL

COMPELLA W/ TRPZ, CLRT RENTAL

COMPELLA W/ TRPZ, AIR RENTAL

COMPELLA W/ TRPZ, FOAM RENTAL

Contract Period: Option 1 POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

ENVELLA BED

Contract Period: Option 2 POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and

EVELLA BED WITH TRAPEZE

TC BARIATRIC PLUS BED W/ FOAM

TC BARIATRIC PLUS W/ PULMONARY

Contract Period: Option 2 POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

ENVISION MRS

THERAPY SURFACE

COMPELLA W/ CLRT RENTAL

COMPELLA W/ AIR RENTAL

Contract Period: Option 2 POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

COMPELLA W/ FOAM RENTAL

COMPELLA W/ TRPZ, CLRT RENTAL

COMPELLA W/ TRPZ, AIR RENTAL

COMPELLA W/ TRPZ, FOAM RENTAL

Contract Period: Option 2 POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

ENVELLA BED

Contract Period: Option 3 POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and

EVELLA BED WITH TRAPEZE

TC BARIATRIC PLUS BED W/ FOAM

TC BARIATRIC PLUS W/ PULMONARY

Contract Period: Option 3 POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

ENVISION MRS

THERAPY SURFACE

COMPELLA W/ CLRT RENTAL

COMPELLA W/ AIR RENTAL

Contract Period: Option 3 POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

COMPELLA W/ FOAM RENTAL

COMPELLA W/ TRPZ, CLRT RENTAL

COMPELLA W/ TRPZ, AIR RENTAL

COMPELLA W/ TRPZ, FOAM RENTAL

Contract Period: Option 3 POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

ENVELLA BED

Contract Period: Option 4 POP Begin: 07-01-2028 POP End: 06-30-2029 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and

EVELLA BED WITH TRAPEZE

TC BARIATRIC PLUS BED W/ FOAM

TC BARIATRIC PLUS W/ PULMONARY

Contract Period: Option 4 POP Begin: 07-01-2028 POP End: 06-30-2029 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

ENVISION MRS

THERAPY SURFACE

COMPELLA W/ CLRT RENTAL

COMPELLA W/ AIR RENTAL

Contract Period: Option 4 POP Begin: 07-01-2028 POP End: 06-30-2029 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

COMPELLA W/ FOAM RENTAL

COMPELLA W/ TRPZ, CLRT RENTAL

COMPELLA W/ TRPZ, AIR RENTAL

COMPELLA W/ TRPZ, FOAM RENTAL

Contract Period: Option 4 POP Begin: 07-01-2028 POP End: 06-30-2029 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

GRAND TOTAL _______________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001-

SHIP TO: Dallas VA Medical Center 4500 S. Lancaster Road Attn: Nursing Service Dallas, TX 75216

ALL 06-30-2025

MARK FOR: TBD

FOB: DESTINATION

1001-

SHIP TO: Dallas VA Medical Center 4500 S. Lancaster Road Attn: Nursing Service

ALL 06-30-2026

2001-

SHIP TO: Dallas VA Medical Center 4500 S. Lancaster Road Attn: Nursing Service

ALL 06-30-2027

3001-

SHIP TO: Dallas VA Medical Center 4500 S. Lancaster Road Attn: Nursing Service

ALL 06-30-2028

4001-

SHIP TO: Dallas VA Medical Center 4500 S. Lancaster Road Attn: Nursing Service

ALL 06-30-2029

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST JUN 2020

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

MAY 2020

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default…

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