RFQ 36C25724Q0411-Marzetta.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25724Q0411 03-28-2024

Marzetta Austin, marzetta.austin@va.gov 04-08-2024

17:00 CDT

36C257

Department of Veterans Affairs

NCO 17 North Texas Healthcare System

Regional Procurement Office West (RPO-W)

124 E. Hwy 67, Suite 100

Duncanville TX 75137

X

561621

$25 Million

N/A

X

36C257

Department of Veterans Affairs

El Paso VA Health Care System

ATTN: Police Services (009)

5001 N. Piedras Street

El Paso TX 79930

36C257

NCO 17

Department of Veterans Affairs

North Texas Veterans Health Care Center

124 E. Hwy 67, Suite 100

Duncanville TX 75137

This is accomplished through the

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

Police Services at El Paso VA Health Care System is seeking supplies for a complete replacement and removal of the outdated physical security systems in Las Cruces CBOC #2.

This includes the purchase of security equipment with minor installation and initial reprogramming and removal of the older systems to fully upgrade their physical security systems.

See the Schedule for a complete list of supplies.

See CONTINUATION Page

X X

Latasha Messer

Contracting Officer

36C25724Q0411

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.4 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.5 VAAR 852.203-70 COMMERICAL ADVERTISING

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 33

C.8 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2023) (DEVIATION) (JAN 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (SEP

2018)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.9 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name:

Address:

City/State/Zip:

POC Name:

POC Phone:

POC Email:

SAM UEI:

TIN:

b. GOVERNMENT:

Contracting Officer 36C257 Tommy Haire Tommy.haire@va.gov Or Latasha Messer Latasha.Messer@va.gov

Department Of Veterans Affairs NCO 17 North Texas Healthcare System Regional Procurement Office West (RPO-W) 124 E. Hwy 67, Suite 100 Duncanville TX 75137

Contract Specialist Marzetta Austin Marzetta.Austin@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] UPON INSPECTION, INSTALLATION AND

DELIVERY

mailto:Tommy.haire@va.gov mailto:Latasha.Messer@va.gov mailto:Marzetta.Austin@va.gov

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic

Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA __________________ __________________

DSC NEO Cabinet NEO HS2064 CONTROL PANEL WITH CP01

SOFTW

6.00 EA __________________ __________________

NEO 8-HARDWIRED ZONE EXPANDER MODULE

DSC Key Pad

UL LISTED 15 W INDR SIREN

2.00 EA __________________ __________________

12V 8AMP BATTERY

LTE UNIVERSAL ALARM COMM 2 INPUTS/OUTPUTS

ALTRONIX POWER SUPPLY/ CHARGER KIT

4.00 EA __________________ __________________

BACK UP BATTERY

DSC 3G4000-BATT

23.00 EA __________________ __________________

GLASS BREAK DETECTOR

12.00 EA __________________ __________________

360 MOTION DETECTOR

12.00 EA __________________ __________________

DOOR CONTACT

16.00 EA __________________ __________________

Cable

DSC Integration Modules for CCURE Integration

3.00 EA __________________ __________________

HARDWIRED PANIC BUTTON

VideoEdge 2U HC NVR, 108TB RAID 5 (120 Total), 4 NIC, Redundant PS

Victor Professional Software License: Includes victor Professional

Central License Management for VideoEdge; Unification

8.00 EA __________________ __________________

Illustra Pro Gen4 20MP (5MP x4) Multisensor, 2.7-13.5mm, Edge

AI, TDN, TWDR, IP66, IK10, Quad SDXC

PENDANT CAP

SHORT WALL MOUNT

CONDUIT ADAPTER

CORNER MOUNT

23.00 EA __________________ __________________

Illustra Pro Gen4 2MP MiniDome, 2.7-13.5mm, Indoor/Outdoor

5.00 EA __________________ __________________

AXIS 180 CAMERA

Victor Professional Centrally Managed VideoEdge IP Camera

Connection License - Single Camera Lic

Illustra Pro Gen4 12MP Fisheye, indoor/outdoor, vandal, white, TDN, w/IR, TWDR

Illustra Pro Gen4 4MP MiniDome, 2.7-13.5mm, Indoor/Outdoor, IP67, IK10, TDN w/IR, TWDR

Planar PZN2410 24" Full HD LCD Desktop Monitor

Vigitron VI30132 24-Port 1G, IEEE 802.3bt PoE, 10GbE Uplink, L2+/L3 Managed PoE Switch, Black

PATCH PANEL

46.00 EA __________________ __________________

PATCH CORDS

10.00 EA __________________ __________________

CAT6 PLENUM CABLE

HIGH PERFORMANCE WORKSTATION

42 INCH MONITORS

MOUNTS

C CURE 9000-Series N Bundled Rack System

C CURE 9000 Unification with victor Site manager

C CURE 9000 video integration option with American Dynamics iSTAR Ultra G2, 16 readers, w/enclosure, no PSU

Wall-mount 20" x 16" enclosure w/lock and tamper. Includes

BDM

42.00 EA __________________ __________________

Door Position Switch

12V 8AMP Battery

Magnetic Lock

Request to Exit Button

37.00 EA __________________ __________________

Request to Exit Motion

32.00 EA __________________ __________________

Recessed Strike for Mortise Locks

Planar PZN2410 24" Full HD LCD Desktop Monitor

14.00 EA __________________ __________________

Plenum Composite Cable

125.00 EA __________________ __________________

J-Hooks

Innometriks High Assurance Software Suite, includes Enrollment

37.00 EA __________________ __________________

WaveLynx Reader with Pin Pad

Innometriks Stand-Alone Enrollment Client, for PIV card validation and enrollment into ID Server, per client

Identive SPR3310 USB enrollment reader, contact interface

Targus USB PIN Pad

Tripp Lite SU2200RTXL2UA Smartonline 120V

Conduit and Penetrations

Installation Programming & Labor for all Intrusion, Detection and

Access Control Devices

Packging, Handling, Shipping

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBE

R SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001-

SHIP TO: El Paso VA Health Care System Attn: Roger Conklin, Police Service (009) 5001 North Piedras Street

ALL 60 DAYS ARO

El Paso, TX 79930 4211

USA

MARK FOR: Roger Conklin

(915) 564-6100 roger.conklin@va.gov

B.4 STATEMENT OF WORK

El Paso Veterans Affairs Health Care System (ELPVAHCS) Physical Security Systems for Las Cruces # 2 CBOC

Statement of Work (SOW)

1. GENERAL INFORMATION

1.1. El Paso VA Health Care System (EPVAHCS), Police Services, requires a complete replacement and removal of the outdated physical security systems within Las Cruces

CBOC #2 (As-built). This requirement must include the purchase, installation, initial reprogramming, and removal of older systems to fully upgrade their physical security systems for Las Cruces’ CBOC to mitigate risk based off Unauthorized Entry –

Forced & Surreptitious and Breach of Access Control Point – Covert & Overt.

1.2. The ELP VA Police Services is required by the Physical Security and Resiliency

Design Manual revised June 1-2023, the RCS 10-1 manual, OSLE Inspection Guide and 0730-4 VA Handbook to have a motion intrusion alarm system. It is also required that the motion intrusion be monitored. The motion intrusion allows Police Services the ability to mitigate risk based off the 33 Undesirable Events (UEs), including

Unauthorized Entry – Forced & Surreptitious and Breach of Access Control Point –

Covert & Overt.

2. EQUIPMENT LOCATIONS /DESCRIPTION AND SALIENT CHARACTERISTICS

2.1. Las Cruces # 2_ CBOC (675 Avenida de Mesilla, Las Cruces, NM 88005)

2.2. El Paso VA Health Care System (EPVAHCS), Police Services, requires the purchase and installation of access control, surveillance, and intrusion devices that must be able to replace all existing devices.

2.3. This digital communicators must be able to monitor and detect any entry into Las

Cruces’ CBOC after hours and notify VA Police Services and the Las Cruces PD Police to respond to the alarm. This motion intrusion system shall provide a deterrent to theft, and unauthorized entry.

2.4. The communicator links control panel's digital dialer to an Ethernet connection on a local area or wide area network or to an optional cellular module to send reports to a receiver at the central monitoring station, who contact the VA Police and Las Cruces

Police in the event of an incident.

2.5. The vendor must install a surveillance system equipped with 108 TERABITES network video recorder (NVR); along with 46 cameras for the interior and exterior.

2.6. The vendor shall install a PIV software house similar; or equal to salient characteristics of the CCCURE 9000 access control system.

2.7. The C·CURE 9000 Series N software must be pre-installed on a Dell small form factor and will includes:

• MS Windows 10 Professional

• 64-bit and SQL

• Unification with victor Site manager

• Video integration option with American Dynamics NVR

2.8. The access control, surveillance, and intrusion devices – brand/models- required for this acquisition must be equal to; or similar to the salient characteristics of Planar, American Dynamics, Bosch B8512G, DSC, iStar readers, Altronix, WaveLinx, Tyco, illustra Pro Gen4, Innometric High Assurance, CCure9000(software) products. Below are the descriptions, and quantities break down by in three different sections: Intrusion

Devices, Surveillance Systems, & Access control:

Item Qty

1 1

2 6

3 1

4 1

5 12V 8AMP BATTERY 2

6 DSC Back up battery 1

7 LTE UNIVERSAL ALARM COMM 2 INPUTS/OUTPUTS 1

8 BACK UP BATTERY 4

9 DSC 3G4000-BATT 1

10 GLASS BREAK DETECTOR 23

11 360 MOTION DETECTOR 12

12 DOOR CONTACT 12

13 Cable 16

14 DSC Integration Modules for CCURE Integration 1

15 HARDWIRED PANIC BUTTON 3

Description/Part Number*

Intrusion Devices

DSC NEO Cabinet NEO HS2064 CONTROL PANEL WITH CP01 SOFTW

NEO 8-HARDWIRED ZONE EXPANDER MODULE

DSC Key Pad

UL LISTED 15 W INDR SIREN

16 Altronix Power Supply/Charger Kit 2

Item Surveillance System

VideoEdge 2U HC NVR, 108TB RAID 5 (120 Total), 4 NIC, Redundant PS

Victor Professional Software License: Includes victor

Professional Central License Management for VideoEdge;

Unification

Illustra Pro Gen4 20MP (5MP x4) Multisensor, 2.7-13.5mm, Edge AI, TDN, TWDR, IP66, IK10, Quad SDXC

4 PENDANT CAP 8

5 SHORT WALL MOUNT 8

6 CONDUIT ADAPTER 8

7 CORNER MOUNT 6

Illustra Pro Gen4 2MP MiniDome, 2.7-13.5mm, Indoor/Outdoor

9 AXIS 180 CAMERA 5

Victor Professional Centrally Managed VideoEdge IP

Camera Connection License - Single Camera Lic

Illustra Pro Gen4 12MP Fisheye, indoor/outdoor, vandal, white, TDN, w/IR, TWDR

Illustra Pro Gen4 4MP MiniDome, 2.7-13.5mm, Indoor/Outdoor, IP67, IK10, TDN w/IR, TWDR

13 Planar PZN2410 24" Full HD LCD Desktop Monitor 1

Vigitron VI30132 24-Port 1G, IEEE 802.3bt PoE, 10GbE

Uplink, L2+/L3 Managed PoE Switch, Black

15 PATCH PANEL 2

16 PATCH CORDS 46

17 CAT6 PLENUM CABLE 10

18 HIGH PERFORMANCE WORKSTATION 1

19 42 INCH MONITORS 4

20 MOUNTS 4

• Equipment must be compatible with the Bosch B8512G control panel and all the connected motion sensors and door contacts.

• Must supports Ethernet directly and optional plug-in cellular communication technologies in single, or multi-path configurations

• Must Supports four configurable inputs and three configurable outputs

• Approved for Commercial Burglary applications as sole, primary, or secondary communication path

Item Access Control

1 C•CURE 9000-Series N Bundled Rack System 1

2 C•CURE 9000 Unification with victor Site manager 1

C•CURE 9000 video integration option with American

Dynamics

4 iSTAR Ultra G2, 16 readers, w/enclosure, no PSU 3

Wall-mount 20" x 16" enclosure w/lock and tamper. Includes

BDM

6 Door Position Switch 42

7 12V 8AMP Battery 6

8 Magnetic Lock 5

9 Request to Exit Button 5

10 Request to Exit Motion 37

11 Recessed Strike for Mortise Locks 32

12 Planar PZN2410 24" Full HD LCD Desktop Monitor 2

13 Plenum Composite Cable 14

14 J-Hooks 125

Innometriks High Assurance Software Suite, includes

Enrollment

16 WaveLynx Reader with Pin Pad 37

Innometriks Stand-Alone Enrollment Client, for PIV card validation and enrollment into ID Server, per client

Identive SPR3310 USB enrollment reader, contact interface

19 Targus USB PIN Pad 1

20 Tripp Lite SU2200RTXL2UA Smartonline 120V 1

21 Conduit and Penetrations 1

Item Installation/Programing/Shipping

Installation Programming & Labor for all Intrusion, Detection and Access Control Devices

2 Packging, Handling, Shipping 1

• It must fully integrates the motion intrusion systems to one notification system instead of requiring someone on site at all times.

• Equipment shall provide up to 99 points using a combination of hardwired or wireless devices for installation flexibility, and up to 8 areas and 8 doors for up to 500 users ?

• On-board Ethernet port for Conettix IP alarm communication and remote programming, compatible with modern IP networks including IPv6/IPv4, Auto-IP, and Universal Plug and Play.

• Must have all the supplies, mounts, hooks, adaptors, cables and conduits required to fully installed and properly run the equipment

• NOTE:

SEE ATTACHED CATALOG WIH PICTURES, AND ADDITIONAL SALIENT

CHARACTERISTICS

2.6. INSTALLATION AND DELIVERY COORDINATION:

a. Installation and or training shall include minimum five (5) days on-site in installation and specialized training for Administrator/s, supervisors as needed within the Police Service.

b. Installation date/ time shall be coordinated in advanced with logistics and the

Police Services.

c. Entry to Fort Bliss to install security equipment must have an escort and shall be coordinated in advance with COR Mr. Conklin, Roger at 915-564-6100 Ext 6465 or 6600 from the ELP VA’s Police services.

d. Equipment will be delivered to the Supply Chain Management Service located at:

675 Avenida de Mesilla, Las Cruces, NM 88005

Phone: 915-564-6100. Extensions: 6194, 6095

3. WORK HOURS:

3.1. Normal Work Hours: The service schedule shall be developed between the contractor and Contractor’s Representative (COR) prior to any service being performed.

3.2. The following is a list of U.S. Government holidays. If the holiday falls on a

Saturday, the proceeding Friday is observed as the holiday; if the holiday falls on a Sunday, the following Monday is observed as the holiday and any other day specifically declared by the President of the United States to be a national holiday.

HOLIDAY DATE

New Year’s Day Jan 1

Martin Luther King’s Birthday 3rd Monday in Jan

President’s Day 3rd Monday in Feb

Memorial Day Last Monday in May

Juneteenth National Independence Day June 19th

Independence Day July 4

Labor Day 1st Monday in Sep

Columbus Day 2nd Monday in Oct

Veterans Day Nov 11

Thanksgiving Day 4th Thursday in November

Christmas Day December 25

4. PERSONNEL

4.1. The contractor shall provide in writing the personnel name and phone number within (10) ten calendar days of the award of the contract. Personnel shall be a qualified and experienced to oversee the personnel assigned to perform the installation. The contractor’s personnel shall correspond with the logistics department and Police Service on a regular basis to discuss any problems related to equipment characteristics, compatibility with systems in place, delivery and installation. Unresolved problems shall be referred to the Contracting Officer for resolution.

4.2. Contractor Service Personnel (CSP). All subcontractors performing work for primary contractor shall meet all specifications and standards that apply to CSP under this agreement. CSP shall maintain clean and neat appearance and shall wear an identification badge at all times when performing services at the Government site.

Identification badges shall be worn in a clearly visible area of the outer garment. The

COR shall furnish this badge. Due to conflict of interest, the contractor shall not employ a current DOD employee, military or civilian to provide services under this contract.

4.3. Government point of contact (POC). The COR shall be the Government’s POC. If required, the COR shall be designated in writing to the Contractor and the scope of authority shall be set forth therein. Contractor shall respond only to calls from COR or a designated representative from the Medical Center.

5. SECURITY STATEMENT:

5.1. The Vendor shall not transfer any VA information to a location outside the VA and only to VA locations determined by the VA System Administrator. The information in these systems may be covered by the Privacy Act 1974 which contains criminal penalties of abuse of information.

5.2. The Vendor and all VA employees are required to immediately report any security violations to the Information Security Officer. No other security statements are required.

5.3. Information Security & Privacy.

a. The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

b. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

c. A contractor/sub-contractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

d. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ.

The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

f. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

g. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct onsite inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

h. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

i. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

j. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

k. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

Each risk analysis shall address all relevant information concerning the data breach, including the following:

i. Nature of the event (loss, theft, unauthorized access);

ii. Description of the event, including:

1. date of occurrence;

2. data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code.

3. Number of individuals affected or potentially affected.

4. Names of individuals or groups affected or potentially affected.

5. Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text.

6. Amount of time the data has been out of VA control.

7. The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons).

8. Known misuses of data containing sensitive personal information, if any.

9. Assessment of the potential harm to the affected individuals.

10. Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate.

11. Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.

iii. The contractor/subcontractor agrees to comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act.

m. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

iii. Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems.

iv. Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training.

v. Successfully complete the appropriate VA privacy training and annually complete required privacy training; and

vi. Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document – e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.]

1. The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

2. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

n. VA sensitive information is to be transferred between the device and

VISTA only, will not go outside the VA network or information system.

6. ACRONYMS AND DEFINITIONS

6.1. Contracting Officer (CO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government.

6.2. Contracting Officer’s Representative (COR). An individual designated in writing by the Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer.

7. EQUIPMENT OWNERSHIP.

7.1. Title to equipment shall remain with the contractor until installed and established.

After completion, a satisfactory inventory and inspection is completed by Contractor, COR, and Maintenance personnel. Upon approved inspection, title, equipment, accessories and ownership shall be released to EL Paso Veterans Affairs Health Care

System (ELPVAHCS).

8. LIMITED WARRANTY.

8.1. All equipment listed to the attached quote, shall be fit and sufficient for the purpose intended as set forth in the user manuals; and merchantable, of good quality and free from defects in materials or workmanship; for a period of one (1) year from the date of the first invoice under this agreement.

9. VHA PRIVACY AWARENESS

9.1 Pursuant to the Veteran Health Administration (VHA) Privacy principles and practices, Contractors shall comply with VA’s privacy, policies, and legal requirements found in this link: https://www.va.gov/privacy-policy/

9.2 The contractor must contact the education program manager at 915-564-6100 ext.

7600 to take the following Privacy Awareness Training that meets the requirements of the Health Insurance Portability and Accountability Act (HIPAA), Privacy Rule as determined by VHA, and the VA’s Privacy Training Monitoring SOP:

a.VA 10176 – VA Privacy and Information Security Awareness Training and

Rules of Behavior b.VA 10203 – Privacy and HIPAA Focused Training c.VA 3185966 – VHA Mandatory Training for Trainees d.VA 3192008 – VHA Mandatory Training for Trainees – Refresher

10. NARA RECORDS LANGUAGE FOR CONTRACTS

10.1 Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5

U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

10.2 In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of

Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5

U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

10.3 In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

10.4 El Paso Veteran Affairs Health Care System (EPVAHCS) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of

EPVAHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting

Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to EPVAHCS. The agency must report promptly to

NARA in accordance with 36 CFR 1230.

10.5 The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the

Government’s behalf, without the express written permission of the Head of the

Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to EPVAHCS control or the

Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the

Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

10.6 The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and EPVAHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

10.7 The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with EPVAHCS policy.

10.8 The Contractor shall not create or maintain any records containing any non-public

EPVAHCS information that are not specifically tied to or authorized by the contract.

10.9 The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10.10 The EPVAHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which EPVAHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR

52.227-20.

10.11 Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #10176, Privacy and

Information Security, Rules of Behavior. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

10.12 References. VHA Directive 6300(1) National Archives and Records

Administration (NARA) records policies, including but not limited to the Federal Records

Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII

Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

Security Statement. - The C&A requirements do not apply, and a Security

Accreditation Package is not required.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance.

The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the

Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the

Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes.

Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation

(FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the

Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice;

and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause

(e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than

System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.

3903) and Office of Management and Budget (OMB) prompt payment regulations at 5

CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the

Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part

1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see

52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the

Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the

Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by

33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting

Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work.

Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the

Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the

Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the

Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40

U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to…