RFQ 36C25624Q0668 Medistim Epicardiac L15 Probes.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Medistim Epicardiac L15 Probes

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25624Q0668

RESPONSE DATE/TIME/ZONE 04-03-2024 13:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 8 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contracting Officer Jeneice Matthews jeneice.matthews@va.gov

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VA Medical Center

2002 Holcombe Blvd.

Houston Texas

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS jeneice.matthews@va.gov

EMAIL DESCRIPTION 36C25624Q0668 Medi-Stim Epicardiac L15Probes- Quote

DESCRIPTION

36C25624Q0668 – Medistim Epicardiac L15 Probes at Michael E. DeBakey VA Medical Center (MEDVAMC) located in Houston, Texas.

1. This is a combined synopsis/solicitation (CSS) for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, and a written solicitation document will not be issued.

2. The CSS number is 36C25624Q0668. It is issued as a Request for Quote (RFQ).

This solicitation is in support of a requirement for the MEDVAMC that is sole source.

The government anticipates awarding one single award, Firm-Fixed Price contract resulting from this solicitation to a sole source offeror. The sole source offeror shall comply with the following conditions below when responding to this solicitation.

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03 (effective: 02/23/2024).

4. Please review the attached document(s) for more details on this requirement.

See attached 36C25624Q0668.

Contracting Office:

Department of Veteran Affairs Network Contracting Office (NCO)-16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston, TX 77056

Contracting Officer:

Jeneice Matthews POC: jeneice.matthews@va.gov

Quote in response to this RFQ is due at 12:00 PM Central Standard Time, April 3, 2024. Quote shall be submitted in writing and sent via email to jeneice.matthews@va.gov .

Please insert “36C25624Q0668 Quote” in the subject line of your email. The Sole Source Offeror shall submit the following for 36C25624Q0668:

1. Price/Cost Schedule mailto:jeneice.matthews@va.gov

36C25624Q0668

Sole Source Offeror shall provide quotation(s) for the following:

Supplies/Services

SECTION B

CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR ADMINISTRATOR: __________________________

CONTRACTOR POC NAME: __________________________

CONTRACTOR POC PHONE NUMBER: _________________________

CONTRACTOR ADDRESS: ___________________________________

EMAIL ADDRESS: ___________________________________________

UEI No. __________________________________________________ CAGE Code: ________________________________________________

TAX ID ____________________________________________________

GSA/FSS, NAC, SEWP Contract No (if applicable) _______________________

b. GOVERNMENT: Contracting Officer 36C256

Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management

3. INVOICES: Invoices shall be submitted in arrears:

a. Other [X]: Upon receipt and acceptance by the Government.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

a. Department of Veteran Affairs Financial Service Center (FSC) e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

5. OFFEROR SHALL COMPLETE THE FOLLOWING LOCATED IN SECTIONS B AND E OF THIS

SOLICITATION:

a) Section B- Contract Administration Data, Contractor contact information.

b) Section B- Price/Cost Schedule, unit price, amount, and grand total.

c) Section E- 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

6. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

http://www.fsc.va.gov/fsc/einvoice.asp

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 15MHZ Epicardiac Probe

2.00 EA

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies MANUFACTURER PART NUMBER (MPN): El100015

GRAND TOTAL

DELIVERY SCHEDULE

*** FOB Destination. All shipping charges must be included in price of items. ***

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 SHIP TO: Michael E. DeBakey VA Medical Center ATTN: Warehouse, Building 2002 Holcombe Blvd.

Houston, TX 77030 USA

2.00 _________________

FOB: DESTINATION

STATEMENT OF WORK

1. General Information: The Michael E. DeBakey Veterans Affairs Medical Center (MEDVAMC) in Houston, Texas requests replacement epiaortic ultrasound probes for Veteran patient open-heart surgery. See equipment schedule in section Two (2). The contract shall be for a Firm-Fixed Price.

2. Equipment Schedule: The following components are needed for the MEDVAMC.

Item # Description/Part Number* Qty Unit

EL1000015

L15 High-frequency Ultrasound Imaging Probe

2 EA

3. Supply Specifications - Requirements

• Reduce the risk of early graft failure, stroke, myocardial infarction or recurrent angina

• Epiaortic imaging allows a sensitive, direct diagnosis of aortic disease, which can lead to modifications in intraoperative surgical management

• Designed to meet sterilization standards

4. DELIVERY LOCATION:

Michael E. DeBakey VA Medical Center ATTN: Warehouse, Building 100 2002 Holcombe Boulevard Houston, TX 77030

5. Hours of Coverage: All work shall be conducted Monday through Friday at 8:00a.m. – 4:30p.m., excluding Federal holidays and unless other times are arranged in advance and approved in writing by the delegated VA POC. The government also observes Executive Orders, President’s Proclamation, and days designated by Federal Statute.

5.1 The government hereby provides notice, and the Contractor hereby acknowledges receipt that government personnel observe the listed days as holidays:

New Year’ Day January 01 Martin Luther King’s Birthday

Third Monday in January

President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day Third Monday in June Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in

November

Christmas Day December 25

5.2 If the holiday falls on a Sunday, the following Monday will be observed as a national holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. government agencies, and any other day specifically declared by the President of the United States.

5.3 In addition to the days designated as holidays, the government observes the following days:

5.3.1 Any other day designated by Federal Statute.

5.3.2 Any other day designated by Executive Order.

5.3.3 Any other day designated by the President’s Proclamation

5.4 It is understood and agreed between the government and the Contractor that observance of such days by the government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation shall be reimbursed either as a direct or indirect cost, other than Contractor normal compensation for the time worked.

6. The following laws, regulations, policies, and procedures, including all subsequent changes or updates apply:

FAR Federal Acquisition Regulation VAAR Veterans Administration Acquisition Regulation Standards All applicable Federal, State, Local and Industry:

Laws, Policies and Standards as applicable to the proper performance afore and hereafter described.

7. Glossary:

CO Contracting Officer CDR Contract Deficiency Report OEM Original Equipment Manufacturer MEDVAMC Michael E. DeBakey VA Medical Center OSHA Occupational Safety and Health Administration VA Department of Veteran Affairs The Joint Commission Business Day: A business day includes the entire 24-hour period ending at midnight, and a notice required by the regulation is effective even if given outside normal business hours.

8. Safety: Safety precautions shall include, but are not limited to the following requirements:

a) Occupational Safety and Health Act (OSHA)

b) Applicable State and Local Safety Operation Procedures

c) VA Safety Practices and Policies, VAMC standard operating procedures, and any other

Federal, State, and Local regulations pertaining to the equipment listed for this contract.

d) The Joint Commission, formerly, Joint Commission Accreditation of Healthcare Organizations (JCAHO)

9. Parking: It is the responsibility of the Contractor personnel to park at the appropriate designated parking areas. The government does not validate or make reimbursement for parking violations of the contractor personnel under any circumstance.

10. Gray Market Prevention:

(a) No gray market or remanufactured items will be acceptable. Gray market items are OEM goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a supply contract for the purchase of new medical supplies for the MEDVAMC. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be the OEM (Original Equipment Manufacturer) for the proposed supply contract for the purchase of new medical equipment to include replacement parts (if applicable), such that the OEM’s warranty and service associated with the equipment and system is in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discover of such items.

11. Warranty and Support: The warranty and support shall cover the items in Section 2 in accordance with standard manufacturer warranty. All costs including parts, labor, travel, and other expenses necessary to repair the equipment will be borne solely by the contractor at no additional cost to the U.S. Government.

12. Privacy Information: The Contractor will not have access to VA desktop computers, nor will they have access to online resources belonging to the government while conducting services.

The Contractor personnel shall secure (in a sealed envelope) and relinquish any documentation found anywhere on the VA grounds that contains sensitive VA patient and/or government information such as privacy information within 60 minutes of finding such documentation to the Privacy Officer, MEDVAMC. If the Privacy Officer is not available, please relinquish any documentation found to the VA Police Services in Building 100, first floor.

13. Security: The Certification and Accreditation (C&A) requirements do not apply, and a Security

Accreditation Package is not required.

14. Invoicing/ Billing Requirements:

14.1 The Contractor shall submit requests for payment electronically to the VA’s Tungsten Network (https://www.fsc.va.gov/einvoice.asp ).

https://www.fsc.va.gov/einvoice.asp

14.2 Payment for services provided under the terms of this contract will be made within 30

(thirty) days after completion of work and upon receipt of a properly executed invoice.

14.3 Invoices shall be properly prepared in accordance with FAR (Federal Acquisition Regulation) 52.212-4.

14.4 Invoices will be returned when documentation is missing, inaccurate or incomplete.

Invoices shall include, at a minimum, the following information:

a) Company Name, Address, and telephone number

b) Invoice Date and Number

c) PO (Purchase Order) number and Order Number (if applicable);

d) Description, quantity, unit of measure, unit price and extended price of the items delivered.

e) Name and Title of Contact to notify in event of defective invoice.

14.5 The Contractor shall contact the VA POC and Contracting Officer if they do not receive payment within 45 calendar days of submission of a proper invoice. The VA POC will be responsible to cross reference all shipping/packing slips against invoices submitted for payment for accuracy. The Contracting Officer will contact the Contractor for resolution of any discrepancies.

15. Changes to the Statement of Work (SOW): Any changes to the SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in the contract file along with all other documentation of the work. Any such change shall be reflected in a written modification to this contract signed by the Contractor and the Contracting Officer. Price/cost incurred by the Contractor through the actions of parties other than the Contracting Officer shall be borne by the Contractor.

END OF SOW

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. ADDENDUM FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services (NOV 2021)” Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

INSTRUCTION TO OFFEROR(S):

This solicitation is in support of a requirement for the facility that is being solicited noncompetitively to a sole source offeror. The sole source offeror shall comply with the following conditions below when responding to this solicitation.

SUBMISSION OF QUOTE INSTRUCTIONS:

Quotation shall be received no later than 12:00p.m. Central Standard Time on April 3, 2024.

Quote shall be submitted electronically through email addressed to Jeneice Matthews, Contract Specialist at jeneice.matthews@va.gov .

The Contractor shall be registered in www.sam.gov to receive government contracts to be considered for award.

Offeror shall complete and submit the following:

a. The Contractor shall submit a price for all Contract Line-Item Number (CLIN) of the solicitation.

b. Provide all CLIN items listed in this solicitation that are annotated in the Price/Cost Schedule.

See FAR Clause 52.212-2 Addendum for basis for award. The price quote shall be legible, specific, and complete in every detail. Note: Pricing shall be all inclusive, for example, shipping cost/price must be rolled into the line item of the product and not separated as a separate line item.

The Contractor’s past performance history will be evaluated by the government for the purpose of a responsibility determination.

The following solicitation provisions apply to this acquisition:

• FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

• FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

http://acquisition.gov/comp/far/index.html http://www.sam.gov/

• FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG

2020)

• FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

• FAR 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

• FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

• FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

• FAR 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS-NOTICE AND

REPRESENTATION (JUN 2020)

• VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY

NOTICE (FEB 2023)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services (DEC 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

• FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

DEC 2022

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

MAR 2023

52.232-18 AVAILABILITY OF FUNDS APR 1984

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—

SYSTEM FOR AWARD MANAGEMENT

OCT 2018

52.247-34 F.O.B. DESTINATION NOV 1991

• VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

• VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

• VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

• VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

• VAAR 852.246-71 REJECTED GOODS (OCT 2018)

https://www.sam.gov/portal http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

Quote shall be sent electronically to:

Network Contracting Office 16 Jeneice Matthews, Contracting Officer Email: jeneice.matthews@va.gov Telephone calls are not acceptable.