RFQ - 36C25225Q0309.pdf

PDF 1 MB Posted Mar 5, 2025

Attached to: S205--New: 5-Year Ordering Period Contract (4/1/2025 - 3/31/2030) Solid Waste and Recycling Collection and Disposal Services at the Illiana Health Care System in Danville, Illinois.
Solicitation number: 36C25225Q0309
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12

About this file

Written by GovTribe AI · Mar 5, 2025

This is a Request for Quote (RFQ) issued by the Department of Veterans Affairs for solid waste and recycling collection and disposal services at the Illiana Health Care System in Danville, Illinois. The contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) with a 5-year ordering period from April 1, 2025 through March 31, 2030, consisting of five one-year priced periods. The minimum guarantee is $1,000 and the ceiling is $1.5 million.

The services required include providing and servicing multiple waste containers: one 30-cubic yard compactor for general waste (serviced 3x/week), one 30-cubic yard roll-off container for mixed waste (on-call basis), one 30-cubic yard roll-off container for construction debris (on-call basis), thirty-eight 96-gallon garbage totes, thirteen 96-gallon recycling totes, one 6-cubic yard recycling container, and handling of baled cardboard and wood pallets. The solicitation is unrestricted and will be evaluated based on price and experience. Quotes are due by March 24, 2025 at 12:00 PM CDT. A site visit is scheduled for March 17, 2025 at 11:00 AM local time. Questions must be submitted by March 19, 2025 at 5:00 PM local time. Contractors must demonstrate a minimum of three consecutive years of experience providing similar services and comply with Department of Labor wage determinations for Vermilion County, IL.

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PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25225Q0309 03-05-2025

Sands, Scott Scott.Sands2@va.gov 03-24-2025

12:00 CDT

36C252 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

562111

$47 Million

N/A

36C550

Department of Veterans Affairs Illiana Health Care System

1900 East Main Street Danville IL 61832-5100

36C252

Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971

RFQ for solid waste and recycling collection and disposal services at the Illiana Health Care System in Danville, IL in accordance with the Performance Work Statement (PWS).

This requirement is for a 5-year Ordering Period IDIQ with five one-year Priced Periods.

Task orders shall be issued for each Priced Period.

Five-year Ordering Period shall be from 04/01/2025 through 03/31/2030.

The DOL Wage Determination for Vermilion County, IL applies to any award made from this solicitation.

https://sam.gov/wage-determinations

This requirement is being solicited as unrestricted on the open market.

X X

X One

Scott Sands Contracting Officer

RFQ 36C25225Q0309

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN

PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED

FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO: DATE:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

PHONE NUMBER ______________________________________

FAX NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS: _________________________________

b. GOVERNMENT: SCOTT SANDS, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price, Indefinite Delivery Indefinite Quantity (IDIQ) contract. (Note: The terms “offeror” and

“quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): N/A

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR MONDAY MARCH 17TH, 2025 AT 11:00 AM LOCAL TIME.

ALL INTERESTED PARTIES TO MEET CORS DONALD TETTER AND VINCENT GIAMMARIA

AT THE ILLIANA HEALTH CARE SYSTEM IN DANVILLE, IL, BUILDING 102 – MAIN LOBBY.

RSVP TO CONTRACTING OFFICER SCOTT SANDS AT SCOTT.SANDS2@VA.GOV BY

THURSDAY MARCH 13TH AT NOON. A CORS CONTACT INFORMATION WILL BE SHARED

WITH ALL INTERESTED PARTIES THAT RSVP.

B. RFQ QUESTIONS:

To maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question-and-answer requests must be submitted in a written form via e-mail to the Contracting Officer scott.sands2@va.gov no later than Wednesday March 19th, at 5PM local time. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties.

C. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

D. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted monthly in arrears in accordance with 852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice.

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial

Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e- Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs

Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e- Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS:

In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies.

b. All VA property is considered Federal property, and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all

Marijuana biproducts are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP).

AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

B.2 PRICE/COST SCHEDULE

The minimum guarantee for this IDIQ is $1,000.00 and the ceiling is $1,500,000.00 for the entire duration of the contract. The Government will only pay for actual services rendered.

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES

ESTIMATED

QUANTITY UNIT UNIT PRICE

ESTIMATED

ANNUAL

AMOUNT

52.00 WK __________________ __________________

One 30-cubic yard container and compactor for general solid waste - wet.

18.00 EA __________________ __________________

One 30-cubic yard roll-off/open-top container for mixed solid waste - dry.

6.00 EA __________________ __________________

One 30-cubic yard roll-off/open-top container for construction debris.

Thirty-eight (38) 96-gallon garbage totes with wheels.

(5 Totes), House 133 (Courage) (5 Totes), Building 14 (1 Tote), Building 19 (1 Tote), Building 22 (1 Tote), Building 25 (1 Tote), Building 35 (1 Tote), Building 39 (1 Tote), Building 41 (1 Tote), Building 60 (1 Tote)

Thirteen (13) 96-gallon general recycling totes with wheels.

Contract Period: Priced Period 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection Pull: 3 x per week (M-W-F) Location: Veterans Village Homes (curbside front or back of homes/buildings): House 128 (Freedom) (1 Tote), House 129 (Liberty) (1 Tote), House 130 (Honor) (1 Tote), House 131 (Valor) (1 Tote), House 132 (Independence) (1 Tote), House 133 (Courage) (1 Tote), Building 14 (1 Tote), Building 19 (1 Tote), Building 25 (1 Tote), Building 35 (1 Tote), Building 39 (1 Tote), Building 41 (1 Tote), Building 60 (1 Tote)

12.00 MO __________________ __________________

One 6-cubic yard container for general recyclables.

Designation: “Recycle – 6YD”

4.00 EA __________________ __________________

Baled Cardboard

Contract Period: Priced Period 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection Schedule: Appointment scheduled 1st week and pick-up by 3rd week of Dec, Mar, Jun, Sep during normal business hours. Location: West side of Building 69. Designation: “Cardboard”

Wood Pallets

19. Designation: “Pallets”

Bailing Wire for cardboard.

TOTAL FOR PRICED PERIOD 1 __________________

Contract Period: Priced Period 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

Contract Period: Priced Period 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection

PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection Pull: 3 x per week (M-W-F) Location: Veterans Village Homes - House 128 (Freedom) (5 Totes), House 129 (Liberty) (5 Totes), House 130 (Honor) (5 Totes), House 131 (Valor) (5 Totes), House 132 (Independence) (5 Totes), House 133 (Courage) (5 Totes), Building 14 (1 Tote), Building

Contract Period: Priced Period 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection Pull: 3 x per week (M-W-F) Location: Veterans Village Homes (curbside front or back of homes/buildings): House 128 (Freedom) (1 Tote), House 129 (Liberty) (1 Tote), House 130 (Honor) (1 Tote), House 131 (Valor) (1 Tote), House 132 (Independence) (1 Tote), House 133 (Courage) (1 Tote), Building 14 (1 Tote), Building 19 (1 Tote), Building 25 (1 Tote), Building

Contract Period: Priced Period 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

Contract Period: Priced Period 2 POP Begin: 04-01-2026 POP End: 03-31-2027

PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

Contract Period: Priced Period 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

TOTAL FOR PRICED PERIOD 2 __________________

Contract Period: Priced Period 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

Thirty-eight (38) 96-gallon garbage totes with wheels.

Contract Period: Priced Period 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection Pull: 3 x per week (M-W-F) Location: Veterans Village Homes - House 128 (Freedom) (5 Totes), House 129 (Liberty) (5 Totes), House 130 (Honor) (5 Totes), House 131 (Valor) (5 Totes), House 132 (Independence) (5 Totes), House 133 (Courage) (5 Totes), Building 14 (1 Tote), Building

Contract Period: Priced Period 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection Pull: 3 x per week (M-W-F) Location: Veterans Village Homes (curbside front or back of homes/buildings): House 128 (Freedom) (1 Tote), House 129 (Liberty) (1 Tote), House 130 (Honor) (1 Tote), House 131 (Valor) (1 Tote), House 132 (Independence) (1 Tote), House 133 (Courage) (1 Tote), Building 14 (1 Tote), Building 19 (1 Tote), Building 25 (1 Tote), Building

Contract Period: Priced Period 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

TOTAL FOR PRICED PERIOD 3 __________________

Contract Period: Priced Period 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

Contract Period: Priced Period 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage

Contract Period: Priced Period 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection Pull: 3 x per week (M-W-F) Location: Veterans Village Homes - House 128 (Freedom) (5 Totes), House 129 (Liberty) (5 Totes), House 130 (Honor) (5 Totes), House 131 (Valor) (5 Totes), House 132 (Independence) (5 Totes), House 133 (Courage) (5 Totes), Building 14 (1 Tote), Building

Contract Period: Priced Period 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection Pull: 3 x per week (M-W-F) Location: Veterans Village Homes (curbside front or back of homes/buildings): House 128 (Freedom) (1 Tote), House 129 (Liberty) (1 Tote), House 130 (Honor) (1 Tote), House 131 (Valor) (1 Tote), House 132 (Independence) (1 Tote), House 133 (Courage) (1 Tote), Building 14 (1 Tote), Building 19 (1 Tote), Building 25 (1 Tote), Building

Contract Period: Priced Period 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

Contract Period: Priced Period 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage

Schedule: Appointment scheduled 1st week and pick-up by 3rd week of

Contract Period: Priced Period 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

TOTAL FOR PRICED PERIOD 4 __________________

Contract Period: Priced Period 5 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

Contract Period: Priced Period 5 POP Begin: 04-01-2029

POP End: 03-31-2030 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

Contract Period: Priced Period 5 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection Pull: 3 x per week (M-W-F) Location: Veterans Village Homes - House 128 (Freedom) (5 Totes), House 129 (Liberty) (5 Totes), House 130 (Honor) (5 Totes), House 131 (Valor) (5 Totes), House 132 (Independence) (5 Totes), House 133 (Courage) (5 Totes), Building 14 (1 Tote), Building

Contract Period: Priced Period 5 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection Pull: 3 x per week (M-W-F) Location: Veterans Village Homes (curbside front or back of homes/buildings): House 128 (Freedom) (1 Tote), House 129 (Liberty) (1 Tote), House 130 (Honor) (1 Tote), House 131 (Valor) (1 Tote), House 132 (Independence) (1 Tote), House 133 (Courage) (1 Tote), Building 14 (1 Tote), Building 19 (1 Tote), Building 25 (1 Tote), Building

Contract Period: Priced Period 5 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

Contract Period: Priced Period 5 POP Begin: 04-01-2029

POP End: 03-31-2030 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection Schedule: Appointment scheduled 1st week and pick-up by 3rd week of

Contract Period: Priced Period 5 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

TOTAL FOR PRICED PERIOD 5 __________________

ESTIMATED

GRAND TOTAL

B.3 PERFORMANCE WORK STATEMENT (PWS)

Danville Solid Waste and Recyclables Disposal

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide solid waste and recyclables disposal. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform solid waste and recycling disposal as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Regulatory Compliance: The Contractor shall comply with all applicable Federal, State, City, and County Laws, Rules, and Regulations governing all aspects of the removal and disposal of solid waste and recyclable material. The Contractor shall perform the terms of this Contract so as not to endanger public health or otherwise create a public nuisance. To assist in regulatory compliance, Contractor disposal units will be clearly denoted with the accepted waste type of the container with lettering or symbol, and each waste type shall have a designated color of container (Solid Waste, Recycle, and Construction & Demolition Debris). In addition, Contractor shall provide detailed lists of accepted and unaccepted wastes for the waste containers provided (Construction & Demolition Debris, General Recycle). Finally, contractor shall provide the address of all landfills or agencies serving as the final destination of all waste types under this contract.

1.3 Objectives: Contractor is to pick up solid waste and recyclables from the Illiana Health Care System and deliver it to the nearest authorized landfill/recycling facility. The contractor shall be responsible for servicing all containers listed within this PWS – see quantity and frequency chart below; the dumpsters/containers will be placed at campus locations assigned by the COR. Container/dumpster pickups will have a mix of fixed and on-call frequencies. All on-call containers/dumpsters shall be picked up and returned within 48 hours of initial request – initiated by the COR. Also, the contractor will be responsible for maintaining records of pickup dates, weights of material transported, and location of disposal. This information will be provided to the COR, on a monthly basis. All pick-ups of recyclables (pallets and cardboard) shall have pricing documentation provided to the COR within 48-hours of pickup;

Discounts of the recyclables net value shall apply to the invoice and off-set some or all charges associated with the containers specifically designed for recyclables.

The Waste Removal Service deals with solid waste, recycling, transportation, and disposal. It is the Contractors responsibility to clean up and remove any debris that has fallen from any containers while the exchange is being made. Service areas shall be always kept clean. All containers shall be kept in good working condition and show no signs of damage. Damaged containers/dumpsters shall be replaced timely and at the CORs discretion.

1.4 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5 Period of Performance: The period of performance shall be for a 5-year ordering period with five 1-year priced periods.

Priced Period 1 04/01/2025 – 03/31/2026 Priced Period 2 04/01/2026 – 03/31/2027 Priced Period 3 04/01/2027 – 03/31/2028 Priced Period 4 04/01/2028 – 03/31/2029 Priced Period 5 04/01/2029 – 03/31/2030

1.6 Hours of Operation: The contractor is responsible for conducting business, between the hours of 5:30AM and 4:30 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7 Recognized Holidays:

1. New Year’s Day;

2. Martin Luther King, Jr. Birthday;

3. President’s Day (Washington’s Birthday);

4. Memorial Day;

5. Juneteenth

6. Independence Day;

7. Labor Day;

8. Columbus Day;

9. Veterans Day;

10. Thanksgiving Day; and

11. Christmas Day

*** Any other day specifically designated as a national holiday by the President of the United States.

*** When one of the above designated Federal Holidays falls on a Sunday, the following Monday shall be observed as a Federal Holiday. When a Federal Holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday by United States Government agencies.

1.8 Containers:

1.8.1 Type: The Contractor shall provide:

1. One thirty (30) cubic yard container and compactor for general solid waste

2. One thirty (30) cubic yard roll-off - open-top - container for mixed, bulk solid waste

3. One thirty (30) cubic yard roll-off - open-top – container for construction debris

4. A total of thirty-eight (38) 96-gallon garbage totes with wheels

5. A total of thirteen (13) 96-gallon recycle totes with wheels

6. One six (6) cubic yard general recycling container, covered/lid

7. Baled cardboard and bailing wire

8. Wood pallets

The Contracting Officer’s Representative (“COR”) may reject any container that, in his/her sole judgment, is in poor or unsanitary condition. The Contractor shall replace any rejected container with a suitable container within 24 Hours.

All pick-ups of applicable recyclables shall have pricing documentation provided to the COR within 48-hours of pickup. If applicable, discounts of the recyclables net value shall apply to the invoice and off-set some or all charges associated with the line-items or containers specifically designed for recyclables.

1.8.2 Placement: Placement of each container shall be at the direction of the COR.

Map and locations will be provided at the post award orientation.

1.8.3 Pull (Removal): The Contractor shall Pull on-call filled containers and replace with an empty container within two business days after being contacted by the COR.

The COR shall contact the Contractor by any means reasonably calculated to communicate this requirement, including by telephone or e-mail. The Contractor shall exercise due care to avoid any spillage of material from the container during removal and transport to the disposal site and shall clean up any material spilled during removal or transport.

1.8.4 Disposal: All refuse and trash collected by the Contractor shall be disposed of in an authorized landfill or transfer station. No disposal is allowed on FHCC property. Burning is not allowed on FHCC property.

1.8.5 Invoices: Invoices shall show a complete record, including the date and container identification, for each container Pull. All invoices shall be submitted in a timely manner; invoices shall be submitted within 30 days of service.

1.8.6 Parking: The Contractor shall park in the appropriately designated parking areas. Information on parking is available from the COR or VA Police Section. The VA will not invalidate or reimburse the cost of parking violations.

1.9 Safety: The Contractor shall comply with all OSHA, State, County, and Municipal Safety and Occupational Health Standards and any other related laws, rules, and regulations.

1.10 Identification: Contractor personnel should wear and display a badge and/or ID, provided by their employer, at all times while on the Danville campus.

2.0 Security Requirements: Contractor will have no access to PHI; therefore, only general security requirements and training will be required.

2.1 Performance Requirements Summary: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of Surveillance

PRS #1

The contractor shall provide Refuse, trash, and recycling Removal, Transporting, and Disposing & Reconstitution. The services shall be provided in accordance with the PWS established frequency.

Refuse, trash, and recycling are removed timely and in accordance with the frequency defined in the PWS.

Customer complaints shall not exceed 2 per year.

Validated Customer Complaint received by

COR.

PRS # 2

The contractor shall provide services using approved routes and must keep all service areas clean.

Surrounding areas are clean and neat in appearance. Approved hauling routes are used. Haul routes are free of refuse and trash. All containers are free of defects and in in good working condition.

Customer complaints shall not exceed 2 per year.

Validated Customer Complaint received by

COR.

PRS #3

Provide timely submission of invoices and full/complete dump receipts.

All dump receipts are delivered to the COR within 24 hours of disposal unless granted an extension or alternate time by the COR. Invoices are submitted within 30 days of service completion. Receipts show date of pull, net weight of the waste, cost of fees, cost per ton of waste and disposal location or unit designation* which clearly describes the waste type and unit/location serviced. Recycling discounts are applied to invoices – if applicable. Address of final destination landfill or servicing agency will be provided for each waste type, if different than the contracting agency.

*Example designations are provided in table 2.2 below

Customer complaints shall not exceed 2 per year.

Validated Customer Complaint received by

COR.

2.2 Frequency and Estimated Quantity Chart:

ITEM

NAME

ESTIMATED ANNUAL QUANTITY

FREQUENCY

1 One 30-cubic yard container and compactor for general solid waste - wet.

Pull: 3X Per Week, M-W-F Location: Building 104, west side, Parking lot “G” Designation: “Compactor B104”

52 Weeks

2 One 30-cubic yard roll-off/open-top container for mixed solid waste - dry.

Pull on an "on call" basis.

Location: North side of Parking Lot “M” next to scale house. West of Building 19 across street.

Designation: “Scale House”

18 Pulls On Call

3 One 30-cubic yard roll-off/open-top container for construction debris.

Pull on an "on call" basis.

Location: North side of Parking Lot “M” next to scale house. West of Building 19 across street.

Designation: “Construction”

6 Pulls On Call

4 Thirty-eight (38) 96-gallon totes with wheels.

Pull: 3 x per week (M-W-F) Location:

Veterans Village Homes

128 (Freedom)(5) 129 (Liberty)(5) 130 (Honor)(5) 131 (Valor)(5) 132 (Independence)(5) 133 (Courage)(5)

Building 14 – Administrative (1) Building 19 – Warehouse (1) Building 22 – EMS/FMS Storage and Processing (1) Building 25 – Greenhouse (1) Building 35 – Living Quarters (1) Building 39 – Living Quarters (1) Building 41 – Living Quarters (1) Building 60 – Administrative (1) Designation: “Satellites – Building (insert building(s)) - Solid” (Combined total weight)

5 Thirteen (13) 96-gallon general recycle totes with wheels.

Pull: 3 x per week (M-W-F) Location (curbside front or back of homes/buildings):

Veterans Village Homes

128 (Freedom) (1) 129 (Liberty) (1) 130 (Honor) (1) 131 (Valor) (1) 132 (Independence)(1) 133 (Courage)(1)

Building 14 – Administrative (1) Building 19 – Warehouse (1) Building 25 – Greenhouse (1) Building 35 – Living Quarters (1) Building 39 – Living Quarters (1) Building 41 – Living Quarters (1) Building 60 – Administrative (1) Designation: “Satellites – Building (insert building(s))” - Recycle” (Combined total weight)

6 One 6-cubic yard container for general recyclables.

Schedule: Last Friday of the month Location: West side of Building 22 Designation: “Recycle – 6YD”

12 Pulls Monthly

7 Baled Cardboard Schedule: Appointment scheduled 1st week and pick-up by 3rd week of Dec, Mar, Jun, Sep during normal business hours.

Location: West side of Building 69 Designation: “Cardboard”

4 Pulls Quarterly

8 Wood Pallets Schedule: Last Friday of Dec, Mar, Jun, Sep Location: South side Building 19 Designation: “Pallets”

4 Pulls Quarterly

9 Bailing Wire for cardboard. Enough to capture up to 20 bales per quarter.

Schedule: New spools of wire dropped off on pick-ups for next quarter

4 Drop offs Quarterly

SECTION C - CONTRACT CLAUSES

FAR

Number

Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW

INFORMATION

MAY 2024

52.223-10 WASTE REDUCTION PROGRAM MAY 2024

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION

APR 1984

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers’ liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.3 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 04/01/2025 through 03/31/2030.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $50,000.00;

(2) Any order for a combination of items in excess of $300,000.00; or

(3) A series of orders from the same ordering office within five days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within five days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 03/31/2030.

(End of Clause)

C.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) calendar days before the contract expires. The specified rates under this clause will be those rates in effect for the current priced period at the time the option is exercised.

(End of Clause)

C.7 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC

2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity.

This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause.

Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR…

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