RFQ 36C24820Q1507 Laundry Chemical SERVICE.pdf

Request for Quotes: 36C24820Q1507

General Information

Document Type: Request for Quotes

RFQ Number: 36C24820Q1507

Posted Date: September 9, 2020

Response Date: September 25, 2020 @ 3 PM EST

Classification Code: H168

Set Aside: Small Business

NAICS Code: 325611

Contracting Office Address

NCO 8

ATTN: John Hamilton

10000 Bay Pines Blvd, Bldg. 2 RM 329

Bay Pines, FL 33744

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this action. Quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a Request for Quote (RFQ). Submit written quotes on

36C24820Q1507. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-08 effective August 13, 2020. This request for quote is issued September 9, 2020 and will end on September 25, 2020 at 1:00 PM EST and is Set-Aside for 100% Small Business.

The Network Contracting Office 8-RPO East intends to award a firm fixed priced 1 Base

Year and 4 Option Years to the contractor shall provide and furnish all supervision, labor, equipment, tools, safety, hoisting, and supplies necessary to meet the terms and conditions in accordance with the Statement of Work, to include the installation of equipment to deliver the correct chemical formulas to the equipment which include but not limited to one Milnor pulse flow 150 lb. pocket tunnel model # 76039LYF and one Milnor

200- pound split pocket washer model # 64273 made 2019, two Milnor 100 lb. model #

36026X8R.made 2019 one 300 lb. washer model # 60044SRZ and one McClure cart wash model # 500ER/UV made in 2019 .

All the work will be in accordance with the Statement of Work below.

This procurement is being conducted under Subpart 13.5 Simplified Procedures for Certain

Commercial items. The intent is to award a firm fixed price contract.

This procurement is a 100% Small Business set-aside and all eligible offerors are encouraged to submit quotes. All offerors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award of a federal contract registered in the record must be complete and not missing elements such as representations and certifications.

Contractors interested in providing these services should submit their quotes via email to john.hamilton2@va.gov.

All questions regarding this RFQ must be in writing and may be sent by email to john.hamilton2@va.gov

Questions must be received no later than Thursday, September 17, 2020 at 12:00

P.M. No further questions will be accepted after this date and time.

ANSWERS TO VENDOR QUESTIONS: Answers to vendor question will be posted on Contract Opportunities no later than Friday, September 18, 2020 by 4:30

P.M. EST.

You are reminded that representatives from your company SHALL NOT contact any Bay Pines VA Healthcare System personnel to discuss this RFQ during the RFQ process. All questions and concerns regarding this RFQ shall be directed to the

Contracting Officer.

Quotes are due by 1:00 PM Eastern Standard Time on Thursday, September 25, 2020.

Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Quotes shall be submitted via email to john.hamilton2@va.gov.

A Site Visit is scheduled on Wednesday, September 16, 2020 at 9 A.M.

EST located at Bldg. 13, Laundry Facility, Bay Pines VA Main

Campus. 10000 Bay Pines Blvd, Bay Pines, Florida 33744.

http://www.sam.gov/ mailto:john.hamilton2@va.gov mailto:john.hamilton2@va.gov mailto:john.hamilton2@va.gov

ALL VENDORS WILL BE REQUIRED TO PROCEED

THROUGH THE COVID-19 SCREENING TENT UPON

ARRIVAL ON THE MAIN CAMPUS BEFORE PROCEEDING TO

THE SITE VIST IN LOCATION.

ALL VENDORS WILL REPORT AND SIGN IN at Building 113A, Water Pump House Parking Lot, Next to the Large Water Tanks, NO

LATER THAN 8:45 A.M. EST, BEFORE PROCEEDING TO THE

SITE VISIT.

All VENDORS ATTENDING: this Site Visit will require to bring the following Protective Safety Equipment: Hard Hats, Safety Vests, Safety Shoes, and Safety Glasses; and they will be required to wear during the site visit at Bldg. 13.

The site visit is very and highly encouraged and expected prior to submission of quote.

B. Schedule of Services:

Contractors shall quote prices using B. Schedule of Services Pages 3 thru 8 for all of the following Contract Line Item Numbers listed:

B.3 PRICE/COST SCHEDULE

Contractors shall quote prices using B. Schedule of Services Pages 3 thru 5 for all of the following Contract Line Item Numbers listed:

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

The contractor shall provide and furnish all supervision, labor, equipment, tools, safety, hoisting, and supplies necessary to meet the terms and conditions in accordance with the Statement of Work, to include the installation of equipment to deliver the correct chemical formulas to the equipment which include but not limited to one Milnor pulse flow 150 lb. pocket tunnel model # 76039LYF and one Milnor 200- pound split pocket washer model # 64273 made 2019, two Milnor 100

lb. model # 36026X8R.made 2019 one 300 lb. washer model # 60044SRZ and one McClure cart wash model #

500ER/UV made in 2019 .

All the work will be in accordance with the Statement of

Work below.

Base Year:

POP Begin: 10-01-2020

POP End: 09-30-2021 supervision, labor, equipment, tools, safety, hoisting, and supplies necessary to meet the terms and conditions in accordance with the Statement of Work, to include the installation of equipment to deliver the correct chemical formulas to the equipment which include but not limited to one Milnor pulse flow 150 lb. pocket tunnel model # 76039LYF and one Milnor 200- pound split pocket washer model # 64273 made 2019, two Milnor 100

lb. model # 36026X8R.made 2019 one 300 lb. washer model # 60044SRZ and one McClure cart wash model #

500ER/UV made in 2019 .

All the work will be in accordance with the Statement of

Work below.

Contract Period: Option 1

POP Begin: 10-01-2021

POP End: 09-30-2022 supervision, labor, equipment, tools, safety, hoisting, and supplies necessary to meet the terms and conditions in accordance with the Statement of Work, to include the installation of equipment to deliver the correct chemical formulas to the equipment which include but not limited to one Milnor pulse flow 150 lb. pocket tunnel model # 76039LYF and one Milnor 200- pound split pocket washer model # 64273 made 2019, two Milnor 100

lb. model # 36026X8R.made 2019 one 300 lb. washer model # 60044SRZ and one McClure cart wash model #

500ER/UV made in 2019 .

All the work will be in accordance with the Statement of

Work below.

Contract Period: Option 2

POP Begin: 10-01-2022

POP End: 09-30-2023 supervision, labor, equipment, tools, safety, hoisting, and supplies necessary to meet the terms and conditions in accordance with the Statement of Work, to include the installation of equipment to deliver the correct chemical formulas to the equipment which include but not limited to one Milnor pulse flow 150 lb. pocket tunnel model # 76039LYF and one Milnor 200- pound split pocket washer model # 64273 made 2019, two Milnor 100

lb. model # 36026X8R.made 2019 one 300 lb. washer model # 60044SRZ and one McClure cart wash model #

500ER/UV made in 2019 .

All the work will be in accordance with the Statement of

Work below.

Contract Period: Option 3

POP Begin: 10-01-2023

POP End: 09-30-2024 supervision, labor, equipment, tools, safety, hoisting, and supplies necessary to meet the terms and conditions in accordance with the Statement of Work, to include the installation of equipment to deliver the correct chemical formulas to the equipment which include but not limited to one Milnor pulse flow 150 lb. pocket tunnel model # 76039LYF and one Milnor 200- pound split pocket washer model # 64273 made 2019, two Milnor 100

lb. model # 36026X8R.made 2019 one 300 lb. washer model # 60044SRZ and one McClure cart wash model #

500ER/UV made in 2019 .

All the work will be in accordance with the Statement of

Work below.

Contract Period: Option 4

POP Begin: 10-01-2024

POP End: 09-30-2025

GRAND TOTAL __________________

STATEMENT OF WORK / STANDARDS OF PERFORMANCE

This acquisition covers all chemicals and equipment, furnishing, installation any additional programing and utilities. Any changes to the building, to accommodate performance of the system will be the responsibility of the successful bidder.

The Contractor shall furnish all supervision, labor, equipment, tools, safety, hoisting and supplies necessary to meet the terms and conditions of this contract in accordance with the Statement of Work (SOW). This SOW includes installation of equipment necessary to deliver the correct chemical formulas to the following equipment which include but not limited to one Milnor pulse flow 150 lb. pocket tunnel model # 76039LYF and one Milnor

200- pound split pocket washer model # 64273 made 2019, two Milnor 100 lb. model #

36026X8R.made 2019 one 300 lb. washer model # 60044SRZ and one McClure cart wash model # 500ER/UV made in 2019.

The government assumes that for all intents and purposes most like chemicals are the same and customer service is the vital portion of the contract. The expectation of the government toward the contractor is set forth below.

1. The contractor shall recognize that the award of this contract is a partnership and that the government will rely on the contractor expertise to make suggestions to improve laundry operations. Examples include but not limited to:

a. New or alternate chemicals that will extend the life span of the linens

b. Touring the production floor to see the linens under different lighting conditions monitoring stain, discoloration, Linting etc. and determine if the issue is chemical, mechanical or operator error.

c. Make relevant suggestions to give the facility the opportunity to keep pace with recent industry standard changes.

d. Make recommendations in either processes or formulas to assist the government to reduce utility usage.

2. Install and maintain all dispensing equipment. Equipment shall be capable of providing complete and accurate formula summaries, daily totals of formulas processed, total amount of chemical used, total of wash formulas processed, total poundage processed, proof of delivery for all wash formulas and wash steps, automated calibration of each chemical delivered to the wash aisle, no peristaltic pumps, and water flush on each chemical delivery.

3. Service and maintain equipment including monitoring chemical levels Bi-weekly.

4. Perform and record the following on a Bi-weekly basis.

a. Water Softness

b. Chlorine strength

c. Wash titrations verifying each formula on each machine

d. PH testing of washed linens

e. Water temperature must be maintained at or approx. 140 degrees F +/- 10 degrees F.

5. Stained linen is a reality in a laundry environment however the rate of stain should always be below 2%. The contractor shall monitor and:

a. Document and report stain Percentage

b. Document and report type of stain and use whatever testing necessary to determine a solution maintaining the linen replacement to at or below 10%

c. Perform chemical formula modification to reduce stain rates to acceptable levels.

6. It is the responsibility of the government to report to the contractor any issues regarding washed linen and equipment malfunction. It is the contractor’s responsibility to respond to any call with-in one hour and have someone on site with-in twelve hours of the call.

The contractor shall be responsible for all equipment maintenance and any PM schedule.

The vendor shall provide the government with a phone number to access technical support from qualified technical support personnel. Technical Support is defined as support provided by the vendor to the government to address:

Examples include, but are not limited to:

a. Chemicals not reaching the washers

b. Linen not being washed to acceptable standards (examples include but not limited to grey linens, stains, streaking)

c. Excessive lint

D. Excessive static

The contractor shall provide documentation of all chemical formula’s for linen classifications in a book to be used to verify formulas on a random basis.

The contractor is expected to supply all chemicals and maintain a modern chemical delivery system that provides proof of delivery to each washer and can be monitored over the internet. The chemicals expected to be provided (this list is a guide and chemicals may be substituted for higher quality/higher performing chemicals)

a. Builder

b. Detergent

c. Parasitic Acid

d. Hydrogen Peroxide

e. Sour

f. Softener

g. Chlorine

h. Disinfectant and drying agent for the cart wash system

The contractors will provide chemical tanks using totes or day tanks and provide the appropriate spill containers to meet national and local hazardous chemical policies.

The contractors will provide the means to transfer chemicals from replacement containers to the containers in use.

Training. The vendor shall provide one-on-one or one-on-many training on an as-needed basis to support the government regular use. Training may include water softness, wash formula titration and PH testing and minor maintenance to minimize down time.

General Installation Requirements: (As Applicable)

1. Existing utilities shall be utilized to meet the performance requirements of this specification when possible Additional connection points for all equipment shall be the vendors responsibility.

2. Should additional utilities be required by the equipment for proper operation, these utilities shall be the responsibility of the successful vendor.

3. The successful vendor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:

a. Supply and mount equipment mounting brackets

b. Mounting the equipment to the mounting racks provided by the successful vendor.

c. Chemicals shall be stored in day tanks in the provided cage. The successful vendor is responsible for devising an adequate storage system to house required chemicals.

d. The successful vendor is responsible to run all chemical hoses from the chemical storage area to the washers using approved braided hoses housed in a leak proof trough. From the entry point of the building to the washing machines.

PROTECTION:

The successful contractor must provide and periodically replace the necessary Personal Protective Equipment to protect government employees from injury during chemical transfer to include by no limited to face shields, protective footwear and protective aprons/gowns as required.

The contractors are responsible to ensure the MSDS for each chemical provided is current at all times.

The successful contractor shall provide any protective methodology or devices necessary to protect from:

(1) Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags and electrical storms.

(2) Data loss due to electrical power problems.

Electrical Installation:

Installation shall be in accordance with the National Electrical Code (NEC).

Electrical Identification:

A. Nameplates - center on device, cover plate, or enclosure. Installation shall be in accordance with the National Electrical Code (NEC).

1. All low voltage communication wiring shall be identified

PERSONS AUTHORIZED TO MAKE CONTRACT CHANGES

The Contracting Officer is the ONLY individual authorized to approve any change in the contract which shall result in an increase or decrease of the contract price or which shall in any way change the terms or conditions of the contract.

TIME OF DELIVERY

Delivery and installation shall be complete within 90 calendar days after award. The required delivery date shall be annotated on delivery order. Delivery dates specified on delivery orders may be adjusted by the contracting officer to coincide with the date the hospital will be ready to receive installation. The contracting officer will advise the contractor of the new delivery date at least 45 days prior to the original or adjusted delivery dates.

F.O.B. DESTINATION, WITHIN CONSIGNEES PREMISES

(a) The term f.o.b. destination, within consignee’s premises, as used in this clause, means free of expense to the Government delivered and laid down within the doors of the consignee’s premises, including delivery to specific rooms within a building if so specified.

(b) The Contractor shall:

(1) Pack and mark the shipment:

(i) to comply with contract specifications; or

(ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements;

(2) Prepare and distribute commercial bills of lading;

(3) Deliver the shipment in good order and condition to the point of delivery specified in the contract;

(4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract;

(5) Furnish a delivery schedule and designate the mode of delivering carrier; and

(6) Pay and bear all charges to the specified point of delivery.

COMMERCIAL INTERIM PAYMENT

(a) Definition: A commercial interim payment is a payment given to the contractor after some work has been done (FAR 32.202-2). For the purposes of this contract, delivery of the equipment shall constitute "some work done".

(b) Upon delivery of the equipment, the contractor is entitled to a single interim payment consisting of 80 percent of the purchase price. To receive the interim payment, the contractor shall submit an invoice in the amount of the equipment purchase price. The invoice shall be submitted in accordance with 52.212-4, Contract Terms and Conditions -- Commercial Items, paragraph (g) and the invoice submission instructions provided above.

(c) Verification of the contractor's entitlement to the interim payment shall be accomplished by the medical center providing to the contracting officer a receiving report confirming receipt of the equipment. Upon receipt of the receiving report and the contractor's properly submitted invoice, the contracting officer shall authorize and process the 80 percent interim payment.

(d) The Government shall retain the remaining 20 percent of the purchase price until such time as the installation has been completed and the Government has inspected and accepted the installed equipment.

(e) Commercial interim payments are contract financing payments for prompt payment purposes and therefore are not subject to the interest penalty provisions of the Prompt Payment

Act (FAR 32.202).

INSTALLATION

(a) The contractor shall be responsible for determination of, and compliance with, federal and state or local code requirements, design data, and other factors necessary to design and install the system at each location.

(b) The contractor shall verify the location of extant utilities and shall specify any additional utilities required or any utilities which require relocation or removal. Contractor shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services.

Contractor shall provide at least two business days notice to the government's on-site representative prior to installation or modification of or connection to utilities. Cables and connections to the hospital-furnished telephone system, if required, are the responsibility of the government.

(c) Rigging and special handling costs, if required to move the equipment from dock area to the installation site within the consignee's premises, shall be borne by the contractor.

(d) Contractor is responsible for uncrating of the equipment and removal of associated refuse.

The contractor shall remove rubbish and debris from the site daily, unless otherwise directed.

Burning is not acceptable. The contractor shall store all materials which cannot be removed daily in an area to be specified by the Contracting Officer’s Representative.

(e) The contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment listed on the delivery order and connections of all cables. The contractor is responsible for furnishing the mounting brackets, peripherals and required software.

(f) The equipment contractor must provide qualified field engineers or technicians to install and conduct all necessary tests which shall begin within (10) ten days after receipt of notice to proceed from the Contracting Officer.

(g) It shall be the contractor's responsibility to inform the Contracting Officer and Contracting

Officer’s Representative of any problems as they occur in connection with installation or which shall affect optimum performance once installation is completed. Such matters as inadequacy of power supply, limitations of site or inadequate preparation of site shall be reported prior to start of installation. Installation shall not proceed under such circumstances until authorized by the Contracting Officer.

(h) Once installation is started, it shall be continuous, until complete coinciding with the hours specified. Compliance with this requirement shall be manifest by the continuous presence of the engineers or technicians on the job site during the daily working period. Installation shall be continuous, without interruption, until all installation and testing work has been completed. The contractor must provide the physical movement of the equipment from the storage point at final destination, to the area of installation, and the uncrating of the equipment.

(i) In the event that progress of the installation is interrupted through no fault of the contractor, the continuous installation referenced in the preceding paragraphs may be terminated until such time as the cause of delay has been eliminated, and then shall be resumed within twenty-four

(24) hours after the contractor has been notified that work may again proceed. Such termination of continuous installation shall be made only after notice has been given to the

Contracting Officer. Contractor must notify the Contracting Officer within 48 hours of termination of installation.

TRAINING OF OPERATING PERSONNEL

(a) The price quoted shall include contractor responsibility for providing on-site orientation and training of using personnel in operation and care of the equipment furnished. This training shall include actual demonstration and operation of the equipment, preventive maintenance, and any adjustments or other actions which may be undertaken by operating personnel in the event of failure of equipment, provided that such adjustment or action shall in no way jeopardize the

Government's rights under contract guarantee clause. Upon completion of installation, this training shall be given by qualified contractor representatives on a date to be determined by the Contracting Officer’s Representative. Operator and maintenance training shall not be conducted concurrently.

(b) The contractor shall consult with the Contracting Officer’s Representative or person acting in that capacity regarding the time this training will begin. These officials will be responsible for arranging for the presence of personnel to be trained.

ACCEPTANCE PROCEDURES

Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by the Government in accordance with this clause. For purposes of determining the payment due date under this contract, and for no other purpose, the date of acceptance of the goods or services provided under this contract shall be the actual date of acceptance by the Government or the number of days after request for inspection indicated herein, whichever is earlier, provided delay in acceptance is not the fault of the contractor.

(a) Upon completion of installation the equipment shall be turned over to the hospital for use.

The contractor shall furnish, upon completion of installation, a written notice of readiness for inspection to the Contracting Officer. Final acceptance of the equipment and installation shall be based upon an inspection and test to be performed at Government expense within thirty (30) calendar days from date of receipt of request for inspection. If equipment passes inspection or if acceptance inspection is not conducted within thirty (30) calendar days from date of receipt of request for inspection, the Government shall accept installation with guarantee date commencing with date of receipt of notification for inspection. Use of the equipment during the period between completion of installation and inspection and/or inspection and reinspection shall not negate the right on the part of the Government to reject the equipment, should it fail, nor to preclude default action against the contractor in the event of failure to correct deficiencies.

(b) In the event the equipment is rejected, contractor will be advised as to deficiencies which were cause for rejection. It shall be contractor's responsibility to correct reported deficiencies and to advise the Contracting Officer when all corrections have been made and equipment is ready for re-inspection. Re-inspection(s) shall be performed by the Government with all cost incurred chargeable to the contractor's account.

(c) If deficiencies found at the time of inspection are corrected within fourteen (14) calendar days from date of notice of rejection, date of acceptance will be the date notice of readiness for the original inspection is received by the Contracting Officer. If corrections are not accomplished within the specified time, the guarantee commencement date shall then be the date notice of readiness for reinspection is received by the Contracting Officer preceding final acceptance.

(d) If acceptance has been made and guarantee period established due to the failure of the Government to perform the inspection within the specified time, this does not waive the rights of the Government to perform an inspection (at the Government's expense) nor does it waive the right of the Government to perform reinspections, if deficiencies are noted, with costs incurred chargeable to the contractor's account. Acceptance of the equipment due to the failure of the Government to perform the inspection within the specified time shall not negate the right on the part of the Government to exercise its rights under the Termination for Cause provisions of the contract in the event the contractor fails to correct the reported deficiencies.

GUARANTEE

The contractor guarantees the equipment and chemical formula’s will meet or exceed standard

ALM and TSRA Hygienically clean linen standards and that three or more instances of poor quality and or poor customer service is grounds to void this contract. Contractor agrees to perform quarterly USP 62 and Rodac plate testing to ensure that processed goods are free of pathogens and bacteria that could cause Hospital Acquired Infections.

REPRESENTATIVES OF CONTRACTING OFFICER

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervise the work to be performed under this contract. Such designation shall be in writing and shall define the scope and limitations of the designee's authority. A copy of the designation shall be furnished the contractor.

PRICING STRUCTURE

The purpose of this acquisition is to provide for complete functional systems. Therefore, the price quoted for each item shall include the price of ALL components, such as mounting hardware, electrical cable, or adapting parts required to form a complete operational system when installed. System descriptions shall clearly identify component parts included in the unit price quoted. When more than one component is required, all model and/or catalog numbers are to be shown and properly identified.

Calendar dates and hours of equipment delivery, removal of existing equipment and installation shall be coordinated with Jerry Dunmore, EMS Assistant Chief 727-398-6661 ext.14011 at the Bay Pines VA Health Care System.

PROPOSAL ORGANIZATION

1. Offeror’s shall provide information as described below. Failure to submit complete information may be considered a "no response" and exclude the proposal from further consideration.

a. Information on the number of service technicians available in the service region and location of the nearest service base. The offeror shall state whether a help desk, toll free number, a 24-hour “Hot Line”, or modem support is available. The offeror shall describe the procedures, telephone numbers and contact personnel for reporting system trouble.

Any additional cost for these services shall be detailed in the offeror’s business proposal.

b. Past Performance Information. For each of its five most recently completed contracts of comparable scope and dollar value, the offeror shall submit the following:

1. Contract number

2. Customer point of contact

3. Locations where equipment installed

4. Type and model of equipment installed

5. When the system was installed

6. Purchase price of the system

Weekend installation is preferred. Installation site will be available for work 12pm Saturday to 5:50am Monday.

FAR Clauses:

Addendum to FAR 52.212-4:

The following RFQ clauses apply to this acquisition:

52.252-2 Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR Clauses Incorporated By Reference:

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

52.212-4 Contract Terms and Conditions- Commercial Items (Oct 2018)

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)

52.232-39 Unenforceability of Unauthorized obligations (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

52.233-1 Disputes (MAY 2014)

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2014)

52.245-1 Government Property Alternate I (JAN 2017)

52.247-34 F.O.B Destination (NOV 1991) http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

Clauses Incorporated By Full Text

52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of

Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

WAGE DETERMINATION

The DOL Wage Determination for the specific locality is available at www.beta.sam.gov. Please note the listing below is not all-inclusive wage determination of each area of performance. It is the contractor’s responsibility to obtain and evaluate each wage determination locality.

WD 2015-4571 (Rev.-11) was first posted on www.beta.sam.gov on 6/18/2020

Area: Florida Counties of Hernando, Hillsborough, Pasco, Pinellas https://beta.sam.gov/wdol/scafiles/std/2015-4571.txt?v=11

(End of Clause)

52.237-2 - Protection of Government Buildings, Equipment, and Vegetation (Apr 1984).

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the

Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the

Contractor shall be liable for the cost, which may be deducted from the contract price.

(End of Clause)

52.246-4 -- Inspection of Services -- Fixed-Price (Aug. 1996)

(a) Definition: “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the http://www.beta.sam.gov/ http://www.beta.sam.gov/ https://beta.sam.gov/wdol/scafiles/std/2015-4571.txt?v=

Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the

Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may --

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may --

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause)

852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

As prescribed in 819.7009, insert the following clause:

https://www.va.gov/oal/library/vaar/vaar819.asp#8197009

VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-

ASIDE (DEC 2009)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American

Industry Classification System (NAICS) code identified in the solicitation document; and

(iv) The business has been verified for ownership and control and is so listed in the Vendor Information

Pages database, (http://www.VetBiz.gov).

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for:

(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns;

(2) Supplies (other than acquisition from a nonmanufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns;

(3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern’s employees or the employees of other eligible service-disabled veteran-owned small business concerns; or http://www.vetbiz.gov/

(4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern’s employees or the employees of other eligible service-disabled veteran-owned small business concerns.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if—

(1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification

Systems (NAICS) code assigned to the procurement;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and

(3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation.

(4) The joint venture meets the requirements of 13 CFR 125.15(b).

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

852.232-72 Electronic submission of payment requests

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards

Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on

EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States

Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the

VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of clause)

852.237-70 Contractor Responsibilities

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Florida. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause) http://www.fsc.va.gov/einvoice.asp http://www.x12.org/

52.212-3 -- Offeror Representations and Certifications -- Commercial Items. (Oct 2018)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the

United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

http://www.acquisition.gov/

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the

Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the

International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern, consistent with 13 CFR 124.1002,” means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United

States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding

$750,000 after taking into account the applicable exclusions set forth at 13 CFR

124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR

124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C.

101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are…