RFQ - 36 LRS - Vehicle Repair Parts - Firetruck 13L80012.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

9 May 2024

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM057

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 336390 – Other Motor Vehicle Parts Manufacturing SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition SMALL BUSINESS SIZE STANDARD: 1000 Employees

SUBJECT: RFQ – 36 LRS – Vehicle Repair Parts – Fire Truck Reg#13L80012

RESPONSE DATE: 24 MAY 2024 at 1:00PM Chamorro Standard Time (ChST)

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2024-04 effective 1 May 2024, DFARS Change effective 25 April 2024, DFARS PGI Change effective 25 April 2024, and DAFAC 2023-0707 effective 07 July 2023.

III. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of Issue

Unit Price

Extended Price

All Vehicle Repair Parts compatible with Fire Truck Registration #13L80012 in accordance with Attachment 1 – FA524024QM057 Requirements List.

1 Each

Direct Shipment and Delivery to Andersen AFB, Guam

36 LRS – Vehicle Management Bldg. #18001, ARC Light Blvd Andersen Air Force Base

Yigo, Guam 96929

1 Each

TOTAL COST

IV. Vendor Information:

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

V. Shipping and Delivery Information

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to one of the specified delivery options below.

Desired Delivery Date: 120 Calendar Days After Receipt of Order (ARO)

Delivery: FOB Destination

Delivery Address:

36 LRS/LGRV

Bldg. #18001, ARC Light Blvd Andersen Air Force Base Yigo, Guam 96929

VI. Exchanges: The government intends to award a purchase order without Discussions with respective offerors.

However, the Government may conduct Clarifications with one, some, none or all offerors at its discretion.

VII. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under section III of this combined synopsis/solicitation and provide offer details in Attachment 1 – FA524024QM057 Requirements List.

b. Provide vendor information specified in section IV of this combined synopsis/solicitation.

c. Include specifications in Attachment 1 – FA524024QM057 Requirements List in “Additional

Information Needed” section. Offers that do not include information per manufacturer specifications may be deemed ineligible for award. At minimum, specifications should include manufacturer and part number; otherwise, we cannot evaluate for technical acceptability and the quote may be deemed unacceptable. Include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

VIII. FAR 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

a. The Government will award a contract from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability in accordance with (IAW) solicitation.

ii. Price.

The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209. Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is

Rating Description

Acceptable Offer clearly meets the minimum requirements of the specifications provided in Attachment 1 – FA524024QM057 Requirements List.

Unacceptable Offer does not clearly meet the minimum requirements of the specifications provided in Attachment 1 – FA524024QM057 Requirements List.

more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

iii. Delivery Terms.

Acceptable delivery period. Offers that exceed a total delivery period of 120 calendar days ARO may be deemed unacceptable.

b. A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

c. BASIS FOR AWARD / EVALUATION PROCEDURES:

i. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price. Offer will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period (see Section VIII(a)(iii)), the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

ii. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response regarding FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

IX. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is included in this solicitation. The contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and furnish the government a completed copy of the record with its offer.

X. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

XI. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Products and Commercial Service, and additional clauses and provisions applicable to this solicitation and resulting award are listed in Attachment 2 – Provisions and Clauses.

XII. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, Tax ID, and small business status.

XIII. Submit offer via email to Ms. Crystal Pryde at crystal.pryde.1@us.af.mil and Ms. Lauren Reyes at lauren_renee.reyes.2@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

XIV. A Response to this RFQ must be received via e-mail no later than 24 MAY 2024 at 1:00PM Chamorro Standard Time (ChST). Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XV. Please send any questions to the email provided above for information regarding this solicitation no later than

1:00PM ChST on 16 MAY 2024.

LAUREN REYES

Contracting Officer

ATTACHMENTS

1. Attachment 1 – FA524024QM057 Requirements List

2. Attachment 2 – Provisions and Clauses