RFQ - 36 LRS - Vehicle Battery Stock.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

4 April 2024

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM031

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 335910 Battery Manufacturing SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition SMALL BUSINESS SIZE STANDARD: 1250 Employees

SUBJECT: RFQ – 36 LRS – Vehicle Battery Stock

RESPONSE DATE: 18 APR 2024 at 1:00PM Chamorro Standard Time (ChST)

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-03 Effective February 23, 2024.

III. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of

Issue Unit Price

Extended Price

0001 All Vehicle/Automotive Batteries – Equal or Equivalent to parts listed on Attachment 1 – Requirements List. Shipping cost included.

1 Each

TOTAL COST

IV. Vendor Information:

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

Indicate if offer utilizing Shipping Option A or

Option B (See section V and VIII)

V. Shipping and Delivery Information The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to one of the specified delivery options below.

Shipping Option A:

Delivery Date: 120 Calendar Days After Receipt of Order (ARO) Delivery: FOB Destination Delivery Address:

36 LRS/LGRV

Attn: SRA KAMERON DIPENTINO.

Bldg. #18001, ARC Light Blvd Andersen Air Force Base Yigo, Guam 96929

Shipping Option B:

Delivery Date: 45 Calendar Days ARO Delivery: FOB Destination Delivery Address:

DDJC Consol and Contain Pt Whse 30 Warehouse Clerk Ph 209 839 5028 25600 S Chrisman Rd CCP Whse 30 Tracy, CA 95304-5000

See section VIII(a)(ii)(B), this option requires additional information to be provided in quote.

VI. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

VII. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under section III of this combined synopsis/solicitation, and include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

b. If you are providing equivalent parts, specifications must be included in Attachment 1 – Requirements List in “Additional Information Needed” section. Offers that do not include information per manufacturer specifications may be deemed ineligible for award. At minimum, specifications should include make, model, and part number; otherwise, we cannot evaluate for technical acceptability and the quote may be deemed unacceptable.

VIII. FAR 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

a. The Government will award a contract from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability in accordance with (IAW) solicitation and salient characteristics.

Rating Description

Acceptable

Offer clearly meets the minimum requirements of the specifications provided in Attachment 1 – Requirements List. Exact or equivalent part with salient characteristics thoroughly outlined on attachment clearly explains comparative match.

ii. Price. Government Shipping Cost factor.

Offers may be subject to additional Government price evaluation factors dependent on what shipping options are contained in the offer:

A. Offers utilizing shipping option A will not have a total Government cost factor as shipping will be direct to Andersen, AFB.

B. Offers utilizing shipping option B will need to provide the total estimated shipment dimension and weight details. Offers that do not include or include unrealistic shipping size or weight estimates per manufacturer specifications may be deemed ineligible for award. The Contracting Officer will utilize this information to calculate an independent government shipping estimate for transportation costs to ship all items from the DLA Tracy Consolidation Point to Andersen, AFB. This calculation will be used when evaluating the price factor.

iii. Delivery Terms.

A. Acceptable delivery period. Offers that exceed a total delivery period of 120 calendar days ARO may be deemed unacceptable.

Offers utilizing shipping option B will be assigned an additional independent value of +75 calendar days ARO in evaluation, for evaluation purposes only. This is the anticipated delivery period for Government shipping from the DLA Tracy Consolidation point to Andersen, AFB.

The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209. Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

b. A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

IX. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price with Government shipping cost factor included if applicable (see Section VIII(a)(ii)(A)). Offer will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period (see Section VIII(a)(iii)(A)), the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the

Unacceptable

Offer does not clearly meet the minimum requirements of the specifications provided in Attachment 1 – Requirements List.

Offer does not provide the exact or equivalent part outlined on attachment.

best interest of the government, the government reserves the right to determine the quote ineligible for award.

X. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, Tax ID, and small business status.

XI. Submit offer via email to Ms. Crystal Pryde at crystal.pryde.1@us.af.mil and TSgt Ben Albers at benjamin.albers@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

A Response to this RFQ must be received via e-mail no later than 18 APR 2024 at 1:00PM Chamorro Standard Time (ChST). Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XII. Please send any questions to the email provided above for information regarding this solicitation no later than

1:00PM ChST on 12 APR 2024.

ATTACHMENTS

1. Attachment 1 – Requirements List

2. Attachment 2 – Provisions and Clauses