RFQ - 36 LRS - Genie Forklift Repair Parts for 5 Vehicles.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

19 August 2024

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM220

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 336390 - Other Motor Vehicle Parts Manufacturing SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition SMALL BUSINESS SIZE STANDARD: 1000 Employees

SUBJECT: 36 LRS - Genie Forklift Repair Parts for Five (5) Vehicles

RESPONSE DATE: 30 AUG 2024 at 1:00 PM Chamorro Standard Time (ChST)

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2024-05 effective 22 May 2024, DFARS Change effective 15 August 2024, DFARS PGI effective 15 August 2024, and DAFAC 2024-0612 effective 12 June 2024.

3. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of Issue

Unit Price

Extended Price

Genie Repair Parts IAW Attachment 1 – FA524024QM220 Parts List for Vehicle Registration #17E00051

Including Direct Shipment to Andersen AFB, Guam

1 Lot

Genie Repair Parts IAW Attachment 1 – FA524024QM220 Parts List for Vehicle Registration #17E00052

Including Direct Shipment to Andersen AFB, Guam

1 Lot

Genie Repair Parts IAW Attachment 1 – FA524024QM220 Parts List for Vehicle Registration #17E00053

Including Direct Shipment to Andersen AFB, Guam

1 Lot

Genie Repair Parts IAW Attachment 1 – FA524024QM220 Parts List for Vehicle Registration #17E00055

Including Direct Shipment to Andersen AFB, Guam

1 Lot

Genie Repair Parts IAW Attachment 1 – FA524024QM220 Parts List for Vehicle Registration #17E00056

Including Direct Shipment to Andersen AFB, Guam

1 Lot

TOTAL COST

4. Vendor Information:

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

5. Shipping and Delivery Information

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to one of the specified delivery options below.

Desired Delivery Date: 120 Calendar Days After Receipt of Order (ARO)

Delivery: FOB Destination

Delivery Address:

36 LRS – Vehicle Management Bldg. #18001, ARC Light Blvd Andersen Air Force Base Yigo, Guam 96929

6. Interchanges: The government intends to award a purchase order without Discussions with respective offerors.

However, the Government may conduct Clarifications with one, some, none or all offerors at its discretion.

7. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under Paragraph 3 of this combined synopsis/solicitation.

b. Provide vendor information specified in Paragraph 4 of this combined synopsis/solicitation.

c. Provide pricing and offer details in Attachment 1 – FA524024QM220 Parts List.

d. Include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

8. FAR 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

a. The Government will award a contract from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability in accordance with (IAW) solicitation.

Rating Description

Acceptable Offer clearly meets the minimum requirements of the specifications provided in Attachment 1 – FA524024QM220 Parts List.

ii. Price.

The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209. Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

iii. Delivery Terms.

Acceptable delivery period. Offers that exceed a total delivery period of 120 calendar days ARO may be deemed acceptable if it is in the best interest of the Government.

b. A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

c. BASIS FOR AWARD / EVALUATION PROCEDURES:

i. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price. Offers will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period (see Paragraph 8(a)(iii)), the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

ii. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response regarding FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

9. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is included in this solicitation. The contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and/or furnish the government a completed copy of the record with its offer.

10. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

11. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Products and Commercial Service, and additional clauses and provisions applicable to this solicitation and resulting award are listed in Attachment 2 – Provisions and Clauses.

12. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm

Rating Description

Unacceptable Offer does not clearly meet the minimum requirements of the specifications provided in Attachment 1 – FA524024QM220 Parts List.

registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, Tax ID, and small business status.

13. Submittal Information: Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee’s email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt. Submittal of multiple quotes will be treated as separate offers.

a. Requests for Information (RFIs): Submit Requests for Information (RFIs) no later than Thursday, 22 August 2024 at 5:00 P.M. ChST

b. Request for Quote (RFQ): Please submit any Quotes in response to this RFQ no later than Friday, 30 August 2024 at 11:00 A.M. ChST.

c. Submission Points of Contact (POC): Submit RFIs and Quotes/Offers via email to:

i. Contract Specialist: Rachel Kinsella at rachel.kinsella@us.af.mil; AND

ii. Contracting Officer: Lauren Reyes at lauren_renee.reyes.2@us.af.mil

LAUREN REYES

Contracting Officer

ATTACHMENTS

1. Attachment 1 – FA524024QM220 Parts List

2. Attachment 2 – FA524024QM220 Provisions and Clauses