RFQ 27GRO39MP01 - Water Delivery for One Ashburton.pdf

PDF 178 KB Posted Aug 26, 2026

Attached to: GRO39 Lease of Water Cooler and Delivery Services
Solicitation number: BD-27-1036-EDU01-EDUA1-132849
Issued by: Massachusetts

About this file

Written by GovTribe AI · Sep 2, 2026

This is a Request for Quotation (RFQ) issued by the Commonwealth of Massachusetts for water cooler lease and delivery services at One Ashburton, a state facility. The RFQ seeks qualified vendors to provide water cooler equipment and regular water delivery services to support operations at this location. The procurement includes the supply and maintenance of water coolers along with scheduled delivery of bottled water or bulk water supply. Specific item quantities and delivery frequencies are outlined in the detailed scope of work. Vendors were required to submit quotations by the specified deadline to be considered for award. The contract term and any renewal options are contingent upon satisfactory performance and mutual agreement between the Commonwealth and the selected vendor.

Pricing should be submitted on a per-delivery or per-unit basis as specified in the RFQ documents. The Commonwealth may consider incumbent vendor performance as part of the evaluation process. This procurement supports the ongoing operational needs of the state facility and is funded through the state's general operations budget. Vendors should be prepared to commence services immediately upon award and maintain consistent service levels throughout the contract period. Additional details regarding specifications, service level expectations, and delivery schedules are contained within the complete RFQ documentation.

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Commonwealth of Massachusetts Executive Office of Education (“EOE”)

Request for Quote RFQ 27GRO39MP01

COMMBUYS BID:

Lease of Water Cooler and Delivery Services for One Ashburton

THIS RFQ AND ALL RESPONSES HEREIN, INCLUDING THE WINNING BID, SHALL

BECOME PUBLIC RECORD, AND CAN BE OBTAINED BY REQUEST FROM THIS

WEBSITE: https://www.mass.gov/topics/executive-office-of-education-public-records-requests.

ANY PORTIONS OF A RESPONSE THAT ARE LABELED AS CONFIDENTIAL WILL

STILL BE CONSIDERED PUBLIC RECORD.

Commonwealth of Massachusetts Executive Office of Education https://www.mass.gov/topics/executive-office-of-education-public-records-requests

I. General Procurement Information

A. General Information

Purchasing Agency:

Address:

Contact:

RFQ Number and Title:

Executive Office of Education

One Ashburton Place, Room 1403, Boston 02108

EOEFISCAL@MASS.GOV

RFQ 27GRO39MP01 Water Delivery

Services.

mailto:EOEFISCAL@MASS.GOV

This Request for Quotes (“RFQ”) does not commit the Commonwealth of Massachusetts (“Commonwealth”) or the Executive Office of Education (the “Agency”) to approve a statement of work, pay any costs incurred in the preparation of a Bidder’s response to this RFQ or to procure or contract for products or services. The Agency reserves the right to accept or reject any and all proposals received as a result of this RFQ and to contract for some, all or none of the products and services as a result of this RFQ. The Agency further reserves the right to negotiate with any or all qualified Bidders and to cancel in part or in its entirety this RFQ if it is in the best interest of the Agency or the Commonwealth to do so.

The Agency reserves the right to amend this RFQ at any time prior to the date the responses are due.

Any such amendment will be posted to the Commonwealth’s procurement website, CommBUYS (www.commbuys.com). Bidders are advised to check this site regularly, as this will be the sole method used for notification of changes.

B. Eligible Bidders

This RFQ is restricted to vendors on the following statewide software contracts: GRO39 Categories 1 and 2

Interested Bidders must submit their proposals through Commonwealth’s online procurement system, Commbuys.

Responses must be received no later than the response due date/bid opening date and time indicated in the Event Calendar, or they will not be evaluated.

1. Agency

The Massachusetts Executive Office of Education (EOE) works with the Department of Early Education and Care (EEC), Children’s Trust (CT), the Department of Elementary and Secondary Education (DESE), and the Department of Higher Education (DHE), to connect programs and policies across the public education system. EOE Information Technology (EOE IT) is responsible for the provisioning and managing of information technology systems, applications, and services for DHE, DESE, and EEC.

II. Description and Purpose of Procurement

The Massachusetts Executive Office of Education (Mass EOE) is requesting a quote for the following:

Lease of Water Cooler and Water Delivery Services for our One Ashburton Office, 14th Floor, in Boston

Features required:

1) Bottom-loading design

2) Hot and cold-water dispensing http://www.commbuys.com/ https://shop.highcharts.com/?gad_source=1&gad_campaignid=22994297277&gbraid=0AAAAAo4v_OurHcSsujSPzhOeZbZYUATcs&gclid=Cj0KCQiA7rDMBhCjARIsAGDBuEBtl1sURu2EQhAMdqdgTddF9tG2nAA07-LM6b55K_bOYY7bCI1084EaAvsWEALw_wcB

3) Empty-bottle indicator

4) Removable drip tray

5) Storage rack

6) Automatic delivery (monthly) of 10 five-gallon water bottles

III. Event Calendar

All times in this RFQ are in prevailing Eastern Time.

Event Calendar

Procurement Step Date Time RFQ Posted Wednesday. August 26, 2026

RFQ Response Due Tuesday, September 08, 2026 1 PM EST

IV. Submission Requirements

Interested Bidders must submit their response via COMMBUYS. Bidders may also submit their standard form quote. The monthly fee must cover all services, including maintenance and filter changes. Under the state contract, installation is free of charge. The quote must include the terms and conditions of the lease and maintenance plan.

Bidder may contact the CommBuys Help Desk at CommBuys@state.ma.us or call during normal business hours (8 AM – 5 PM, Monday – Friday) at 1-888-627-8283 or 617-720-3197.

mailto:CommBuys@state.ma.us