RFQ 27-043-11-10 Engineering Services TX GLO DRRP.pdf

CITY OF MISSION

SOLICITATION, OFFER AND AWARD FORM

SOLICITATION INFORMATION

REQUEST FOR QUALIFICATIONS (RFQ)

1. RFQ NO.: 27-032-11-09 4. BRIEF DESCRIPTION:

2. ISSUE DATE: October 17, 2026

Engineering Services – Texas General Land Office (GLO) Disaster Recovery Reallocation

Program (DRRP)

3. FOR INFORMATION CONTACT: (No collect calls) NAME: Edgar Chapa, Contracts Administrator

TELEPHONE: (956) 580-8667 FAX:

E-MAIL: echapa@missiontexas.us

5. PRE-PROPOSAL CONFERENCE:

(Strongly Recommended)

*** There WILL be a conference. *** LOCATION: City Hall / Community Room

1201 E. 8th Street, Mission, TX 78572 DATE: Monday, October 26, 2026

TIME: 10:00 AM CST

Zoom Pre-Bid Meeting Information

Meeting ID: 220 547 6707 Password: 9iYEY2

6. ADVERTISING DATES:

1st Week of Advertisement Date: __10__/_17__/_2026___

2nd Week of Advertisement Date: __10__/_24___/_2026___

7. SUBMIT OFFER TO: 8. OFFER SUBMISSION DUE DATE AND TIME:

Mailing/Hand/Commercial Courier Delivery

City of Mission Purchasing Department

1201 E. 8th Street, Room R-101 Mission, TX 78572

Proposal # 27-032-11-09

DATE:

Monday, November 09, 2026

TIME:

2:00 PM CST

9. No Facsimiles or late arrivals will be accepted. Any proposals received after offer submission due date and time will not be opened and will be returned. City of Mission Purchasing Department time stamp clock will be the governing time for acceptability of bids. Overnight mail must also be properly labeled on the outside of the express envelope or package in reference to RFQ.

10. SUBMIT WITH OFFER: Original offer plus 5 photocopies, and USB Drive including documents and attachments so indicated on Page 2 of this form.

11. Offers submitted in response to an RFB will be opened publicly by The City of Mission Procurement Department, immediately after the submission due date and time. Offers submitted in response to an RFQ and RFP will NOT be publicly opened.

12. FIRM OFFER PERIOD: Offers submitted shall remain firm for a period of 60 calendar days from the final due date for proposals.

13. NOTE: For Invitation for Bids, “offer” and “offeror” mean “bid” and “bidder”.

OFFER

(To be completed by Offeror)

14. In compliance with the above, the undersigned agrees, if this offer is accepted within the period specified in Block 12, above, to furnish any or all items, or provide the service(s), upon which prices are offered in the Schedule at the price set opposite each item or service, and to deliver the item(s) and or perform the service(s) at the designated location(s) within the time specified.

15. PROPOSERS NAME, ADDRESS: (Type or Print) 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN THE OFFER: (Type or Print)

TELEPHONE:

CELL PHONE:

E-MAIL:

FAX:

17. PROPOSERS SIGNATURE & DATE:

AWARD

(To be completed by City of Mission)

18. TOTAL AMOUNT OF AWARD:

19. DIRECTOR OF PROCUREMENT SIGNATURE & DATE OF AWARD:

Name:

Signature: ____________________________________

Date: ____/____/____ mailto:echapa@missiontexas.us

SOLICITATION INDEX

20. CONTENTS: (DOCUMENTS WITH A YES ARE TO BE SUBMITTED WITH OFFER)

NAME FORM DESCRIPTION SUBMIT WITH OFFER?

Cover Sheet Solicitation, Offer and Award Form (Complete in its entirety to include Sign and Date)

YES

Instructions to Proposers

General Terms & Conditions

YES

Technical Proposal YES Insurance Certificate (This form will be requested after Award of Contract) NO

Scope of Service / Scope of Service Description of Grant Engineering Services – Texas General Land Office (GLO) Disaster Recovery reallocation Program

(DRRP)

YES

Non-Collusive Bidding Certificate Vendor Acknowledgement Form (Signed and Executed) YES Schedule of

Subcontractor(s)/Subconsultant(s) Attachment #1 (Signed and Executed) YES

S.B. 252 Certification Form S.B. 252 Certification Form (Signed and Executed) YES

Addenda(s) Confirmation Receipt of Addendum(s) Upon Release (Signed and Executed)

YES

Disclosure of Interested Parties Certificate of Interested Parties This form will be requested after Award of Contract

NO

General Business Questionnaire General Questions (Supporting Documentations) (Signed and Executed)

YES

CIQ Questionnaire Conflict of Interest Questionnaire (This form will be requested before Award of Contract Signed and Executed)

NO

****Firm name and authorized signature must appear on each page that calls For this information. Failure to do so may disqualify your Proposal ****

City of Mission Solicitation: Engineering Services / RFQ: 27-032-11-09 Page 1 of 59

City of Mission Instructions to Respondent – General Terms & Conditions

RFQ Name/No.: Engineering Services – Texas General Land Office (GLO) Disaster Recovery Reallocation Program (DRRP) / 27-032-11-09

The City of Mission is soliciting statements of qualifications (“Qualifications”) from professional firms (“Respondents”), that are registered professional engineers for selection of Engineering Services in accordance with the terms, conditions, and requirements set forth in this Request for Qualifications. This Request for Qualifications (“RFQ”) provides Respondents with the information necessary to prepare and submit Qualifications Statements for consideration by the City.

(1) Introduction and Purpose of Solicitation

The City of Mission, Texas is seeking proposals of qualifications from experienced, and state registered, respondents providers for Engineering Services – Texas General Land Office (GLO) Disaster Recovery Reallocation Program (DRRP). The selected professionals will be properly licensed in the State of Texas in accordance with the requirements of the Texas Board of Engineers.

In accordance with Section 2254.004 of the Government Code of the State of Texas, the City shall make the selection on the basis of demonstrated competence and qualifications to perform the services for each future project throughout the term of this contract. The services shall be provided for a fair and reasonable price and not to exceed any maximum established by law.

Sealed proposals of qualifications will be received for “Engineering Services – Texas General Land Office (GLO) Disaster Recovery Reallocation Program (DRRP)” in accordance with the specifications attached hereto.

All specifications shown are minimum requirements. There is no intention to disqualify any respondent who can meet or exceed these specifications.

One (1) original and five (5) copies of RFQ must be submitted in separate sealed packages with vendor’s name and return address clearly typed/printed on upper left hand corner and proper notation clearly type/printed on the lower left hand corner “Request for Proposals” – “Engineering Services – Texas General Land Office (GLO) Disaster Recovery Reallocation Program (DRRP) Proposal No. 27-032-11-09” and delivered to City of Mission Purchasing Department, 1201 East 8th Street R-101, Mission, Texas 78572 on or before 2:00 p.m. Monday, November 09, 2026.

No Facsimiles or late arrivals will be accepted. Any proposals received after that time will not be opened and will be returned. Respondents are strongly encouraged to deliver their submittal via hand-delivery/runner. Any RFP received after that time will not be opened or considered, and will be returned.

*** Be advised that mailing (ex:USPS, FedEx, UPS) are accepted submittals; however, the Respondent/sender bares total responsibility of any mail delayed or errors/mishaps of delivery ***

(2) Type of Business

(a) The Respondent represents as part of its offer that it operates as (Mark one with an "X"):

□ an individual a sole proprietorship

□ a partnership a corporation

□ another entity .

(3) Interest of Public Officials

The respondent represents and warrants that no employee, official, or member of the Council (Executive Committee) of the City is or will be peculiarly interested in or benefited directly or indirectly as a result of this contract.

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City of Mission Solicitation: Engineering Services / RFQ: 27-032-11-09 Page 2 of 59

(4) Covenant Against Gratuities

The respondent represents as part of its offer that neither it nor any of its employees, representatives or agents have offered or given gratuities (in the form of entertainment, gifts or otherwise) to any director, officer or employee of the City with the view toward securing favorable treatment in the awarding, amending, or the making of any determination with respect to the performing of the contract

(5) Pre-Proposal Conference and Questions Concerning the Solicitation

(a) A pre-proposal conference is scheduled for all interested parties to discuss the Request for Qualifications (RFQ) requirements, if so indicated on the Solicitation, Offer and Award Form. Details concerning the conference date, time and location are also provided.

(b) Questions and requests for clarification relating to this solicitation, shall be submitted in writing, to the contact person identified in the Solicitation, Offer and Award Form by mail, facsimile or commercial courier, at least three

(3) working days in advance of the scheduled conference to allow sufficient time for responses to be considered and prepared by the City. Questions concerning the solicitation that are not addressed at the conference, if one is held, shall be submitted in writing no later than four (4) working days in advance of the offer submission due date and time, which is the minimum time required for the City’s reply to reach respondents before the offer submission due date and time, as required by the "Acknowledgement of Amendments to the Invitations for Proposals" clause.

Questions received less than four (4) working days in advance of the offer submission due date and time will be responded only if the City determines that the question and its response would have a material and substantive impact on the solicitation.

(6) Request for Clarification and/or Modifications

a) The Request for Proposal documents (which will ultimately form the Contract) can only be modified via an addendum. The deadline to submit requests for clarifications and/or questions is by the fifth (5) calendar day before the due date for proposals. Any explanation, clarification, or interpretation desired by a Respondent regarding any part of this RFQ must be requested from Edgar Chapa, Contracts Administrator via email echapa@missiontexas.us.

Any explanation desired by a Respondent regarding the meaning or interpretation of the solicitation, drawings, specifications, etc., must be requested in writing from the City’s authorized representative. Emails and Faxes must clearly identify the RFQ Number and Title. City of Mission assumes no responsibility for delayed or lost responses.

Respondents should contact the Purchasing Contact if they believe a response is missing or lost.

b) If the City, in its sole discretion, determines that a clarification is required, such clarification shall be issued in writing. Interpretations, corrections or changes to the RFP made in any other manner other than writing are not binding upon the City, and Respondents shall not rely upon such interpretations, corrections or changes. Oral explanations or instructions given before the award of the Contract are not binding.

c) Any interpretations, corrections or changes to this RFP will be made by addendum. Sole issuing authority of addenda shall be vested in the City of Mission Purchasing Department. Respondents shall acknowledge receipt of all addendums within the responses.

d) Oral explanations or instructions given before the award of any contract, at any pre-Proposal conferences or otherwise, will not be binding on the City. Any information given to a Respondent concerning an interpretation of the solicitation will be furnished to all Respondent as an addendum to the solicitation, if such information is necessary to Respondent in submitting Proposals on the solicitation or if the lack of such information would be prejudicial to uninformed Respondent.

(7) Explanation to Respondents

Any explanation desired by a Respondent regarding the meaning or interpretation of the solicitation, drawings, specifications, etc., must be requested in writing from the City’s authorized representative and with sufficient time allowed for a reply to reach Respondents before the submission of Proposals. Any communication held with city employees, council members, or representatives other than the purchasing staff may be subject to rejection of https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Draft/Terms%20and%20Conditions%20Land%20Surveying%20Services%2025-xxx-xx.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Draft/Terms%20and%20Conditions%20Land%20Surveying%20Services%2025-xxx-xx.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Draft/Terms%20and%20Conditions%20Land%20Surveying%20Services%2025-xxx-xx.docx mailto:echapa@missiontexas.us.

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City of Mission Solicitation: Engineering Services / RFQ: 27-032-11-09 Page 3 of 59

Proposal. Oral explanations or instructions given before the award of any contract, at any pre-proposal conferences or otherwise, will not be binding on the City. Any information given to a respondent concerning an interpretation of the solicitation will be furnished to all Respondents as an amendment to the solicitation, if such information is necessary to Respondents in submitting Proposals on the solicitation or if the lack of such information would be prejudicial to uninformed Respondents.

From the time of issuance of this solicitation until the final award is made and announced, all respondents, vendors, consultants, or individuals acting on their behalf are strictly prohibited from communicating with members of the City Council, the City Manager, or any City staff other than the designated Procurement Officer regarding any aspect of this solicitation.

Any attempt to influence the outcome of the procurement process through direct or indirect communication with City officials or employees outside of the approved channels may result in disqualification of the vendor from consideration.

All questions or clarifications must be directed in writing to the Procurement Officer listed in this solicitation.

(8) Unauthorized Communication

After release of this solicitation, Respondents’ contact regarding this RFQ with members of the RFQ evaluation, interview or selection panels, employees of the City or officials of the City other than the Purchasing Staff, or as otherwise indicated is prohibited and may result in disqualification from this procurement process. No officer, employee, agent or representative of the Respondent shall have any contact or discussion, verbal or written, with any members of the City Council, members of the RFP evaluation, interview, or selection panels, City staff or City’s Contractors, or directly or indirectly through others, seek to influence any City Council member, City staff, or City’s Contractors regarding any matters pertaining to this solicitation, except as herein provided. If a representative of any Respondent violates the foregoing prohibition by contacting any of the above listed parties with who contact is not authorized, such contact may result in the Respondent being disqualified from the procurement process. Any oral communications are considered unofficial and non-binding with regard to this RFQ.

(9) Acknowledgment of Addendums to Request for Proposals

(a) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

(b) Respondents shall acknowledge receipt of any addendums to this solicitation: by signing and returning the addendums.

The City must receive the acknowledgment by the time and at the place specified for receipt of Proposals.

(10) Preparation of Proposals of Qualifications

(a) Respondent(s) are expected to examine the Pricing Schedule, General Terms & Conditions, all drawings, specifications, the statement of work, and all other provisions of, and attachments to, the solicitation, whether incorporated by reference or otherwise, prior to the submission of Proposals. Failure to do so will be at the Respondent’s risk.

(b) Each Respondent shall furnish the information required by the solicitation. Proposals shall be submitted on the Proposal form(s) contained in the solicitation. Respondent(s) shall sign and print or type their name on the Proposal form and each continuation sheet on which they make an entry. Erasures or other changes must be initialed by the person signing the Proposal. Proposals signed by an agent of the Respondent (other than an officer or a partner of the Respondent) are to be accompanied by evidence of the agent's authority (unless such evidence has been previously furnished to the City).

(11) Completion of Responses

a) Information presented in the Proposals will be used to evaluate the qualifications of the Respondent(s) and to determine the Respondent(s) which will be selected to provide Professional Engineering Services to the City.

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City of Mission Solicitation: Engineering Services / RFQ: 27-032-11-09 Page 4 of 59

b) Responses shall be completed in accordance with the requirements of this RFQ. Statements made by a Respondent shall be without ambiguity, and with adequate elaboration, where necessary, for clear understanding

c) Submissions shall be limited to a maximum of thirty (30) 8-1/2” X 11” pages (one side only and including cover letter) using a font size no smaller than 11 point and one inch margins. Maximum number of pages excludes the required documents, as per solicitation index.

(12) Acknowledgement by Signature

Proposals must give full Respondent name and address of respondent, and be manually signed. Failure to do so will disqualify your proposal. Person signing proposal must show title or AUTHORITY TO BIND THE FIRM IN A CONTRACT. Respondent name and authorized signature must appear on each page that calls for this information.

Proposals shall remain firm for a period of sixty (60) calendar days from the date of submission. If a Best and Final Offer has been requested of the Respondent/Proposer, the Proposal shall remain valid for a period of up to sixty (60) additional days from the date of submission of the Best and Final Offer.

(13) Submission of Proposals of Qualifications

(a) Qualifications and modifications thereof shall be enclosed in sealed envelopes or sealed cartons and submitted to the Purchasing Department of the City of Mission at the address specified in the solicitation. The respondent shall show the hour and date specified in the solicitation for receipt of qualifications, the solicitation number, and the respondent's name, address, and telephone number on the face of the envelope or carton.

(b) Electronic Proposals will not be considered unless authorized by the solicitation; however, Proposals may be modified or withdrawn by written notice, provided such notice is received prior to the hour and date specified for receipt of qualifications.

(c) Each copy of the proposal shall include the legal name of the respondent and a statement whether the respondent is a sole proprietorship, a corporation, or any other legal entity. A proposal from a corporation shall further give the state of incorporation and have the corporate seal affixed to it.

(14) Alter or Amend

Proposals cannot be altered or amended after opening time. Alterations made before opening time must be initialed by respondent guaranteeing authenticity. No proposal may be withdrawn after opening time without acceptable reason in writing and only after approval by the City of Mission.

(15) Withdrawal of Proposals

A representative of the company may withdraw a Proposal at any time prior to the RFQ submission deadline, upon presentation of acceptable identification as a representative of such company.

(16) STATE SALES TAX MUST NOT BE INCLUDED IN PROPOSAL

(17) Non-collusion

Respondents, by submitting a signed qualifications statement, certify that the accompanying submission is not the result of, or affected by, any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Texas or United States law.

(18) Non-discrimination

Respondents, during the performance of this contract, will not discriminate against any employee or applicant for employment because of race, religion, sex, national origin or disability except where religion, sex, national origin or https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Draft/Terms%20and%20Conditions%20Land%20Surveying%20Services%2025-xxx-xx.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Draft/Terms%20and%20Conditions%20Land%20Surveying%20Services%2025-xxx-xx.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Draft/Terms%20and%20Conditions%20Land%20Surveying%20Services%2025-xxx-xx.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Terms%20and%20Conditions%20Land%20Surveying%20Services%2026-004.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Draft/Terms%20and%20Conditions%20Land%20Surveying%20Services%2025-xxx-xx.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Draft/Terms%20and%20Conditions%20Land%20Surveying%20Services%2025-xxx-xx.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Draft/Terms%20and%20Conditions%20Land%20Surveying%20Services%2025-xxx-xx.docx

City of Mission Solicitation: Engineering Services / RFQ: 27-032-11-09 Page 5 of 59 disability is a bona fide occupational qualification reasonably necessary to the normal operation of the Respondent.

(19) Respondent Default

City reserves the right, in case of submitter defaults, to procure the articles or services from other sources and hold the defaulting respondent responsible for any excess costs occasioned thereby.

(20) Subcontracting

The successful submitter may not subcontract the award without the written consent of the City of Mission.

(21) Communication with Evaluation Team Members

Respondents submitting qualifications shall not discuss this solicitation with employees of City of Mission or City Council Members. The only discussions allowed will be at the scheduled interview, if held, if your firm is selected for an interview.

Failure to abide by this requirement may result in disqualification.

(22) Responsibilities of Respondent

Respondent agrees to and shall perform and complete the professional services and specific tasks required by City in connection with the assessment in strict accordance with the Scope of Service.

Respondent shall perform its services consistent with the professional skill and care ordinarily provided by professional Respondents practicing in the same or similar locality under the same or similar circumstances. The Respondent shall perform its services as expeditiously as is consistent with such professional skill and care and to ensure the orderly progress of the assessment.

Respondent shall identify a representative authorized to act on behalf of and bind the firm with respect to the assessment.

Except with City’s knowledge and consent, firm shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise Respondent’s professional judgment with respect to the City Project/Assessment

The Respondent shall obtain, maintain, and pay for all licenses, permits, and certificates including all professional licenses required by any statute, ordinance, rule, or regulation. The Respondent shall immediately notify the City of Mission of any suspension, revocation, or other detrimental action against any such license.

The Respondent shall maintain the insurance and endorsements required in this Section in full force and effect at all times during the term of this Agreement and any extensions thereto.

(23) Contents of Statement of Qualifications (SOQ)

Submissions shall be concise and complete. The following will be required for the evaluation process. The City will require five (5) copies of the proposals from all interested Respondents. Each proposal must address, but may not be limited to, the following elements:

1. Provide a statement of interest for the service(s), including a narrative describing the prime Respondent’s unique qualifications, the availability and commitment of the prime Respondent and its principal(s) and key professionals to undertake the services. Include Respondent name, including the addresses of all Respondent offices identifying in which office the work will be performed. Names position, phone, fax numbers of contact person(s) and Qualifications of Team projected to be involved in the services, including their experience and the number of years with the prime Respondent; years Respondent has been in business, and familiarity with the geographical area, and local conditions of Mission, Texas.

2. Include appropriate state registrations.

https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Draft/Terms%20and%20Conditions%20Land%20Surveying%20Services%2025-xxx-xx.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Draft/Terms%20and%20Conditions%20Land%20Surveying%20Services%2025-xxx-xx.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Draft/Terms%20and%20Conditions%20Land%20Surveying%20Services%2025-xxx-xx.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Terms%20and%20Conditions%20Land%20Surveying%20Services%2026-004.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Terms%20and%20Conditions%20Land%20Surveying%20Services%2026-004.docx

City of Mission Solicitation: Engineering Services / RFQ: 27-032-11-09 Page 6 of 59

3. Include a portfolio of past work such as a list of relevant projects and clients (include contact person and phone numbers) that may be contacted for references and verification of background. A listing of at least three related projects to contain dates, facility size, construction cost, and the names, addresses and phone numbers of representatives of the Owners of these projects who can be contacted as references.:

(include contact person and phone numbers) that may be contacted for references and verification of background.

4. Names of principals in the firm.

5. Names and disciplines of sub consultants (if any) proposed for the project.

6. Listing of all pending litigation against or involving the Respondent or its agents or employees with respect to any work performed.

7. Amount of professional liability insurance coverage carried by your firm.

8. Name and phone number of persons to contact at the banking institution where your firm does business.

9. Responsiveness of Submissions: The City wants to receive competitive submissions, but will declare “non-responsive” submissions that fail to meet significant requirements outlined in the proposal requirements.

Note: Costs should not be submitted with these proposals. A price proposal will only be requested from the highest ranked respondents.

(24) Proposal Format

Section 1 – Cover Letter – Proposal overview and introduction of the organization to include background information, management structure, related qualifications to perform the services, years in business, etc.

Section 2- Names, qualifications, experience with similar projects, and proposal chart with responsibilities of key personnel that will be assigned to the engagement along with descriptions of the responsibilities. Include appropriate state registrations.

Section 3 – Provide at least two (2) references for similar service including the company name, address, contact person, phone number, email and length of service.

Section 4- Technical Proposal – Include a portfolio of past work such as a list of relevant projects and clients (include contact person and phone numbers) that may be contacted for references and verification of background.

A listing of at least three related projects to contain dates, and the names, addresses and phone numbers of representatives of the Owners of these projects who can be contacted as references.

Section 5 – Capacity to Perform the Scope of Services including: –

a. Names of principals in the firm

b. Name of Professional Engineer(s) required to participate as a lead project manager and primary point of contact for the project

c. Staff to be assigned tasks, staff experience, licenses, accreditations and staff time availability

d. Resume on each individual expected to be assigned to the project

e. Names and disciplines of sub consultants (if any) proposed for the project.

Section 6 - Listing of all pending litigation against or involving the firm or its agents or employees with respect to any work performed.

Section 7 - Amount of professional liability insurance coverage carried by your firm.

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City of Mission Solicitation: Engineering Services / RFQ: 27-032-11-09 Page 7 of 59

Section 8 - Name and phone number of person to contact at the banking institution where your firm does business.

Section 9 - Responsiveness of Submissions: The City wants to receive competitive submissions, but will declare “non-responsive” submissions that fail to meet significant requirements outlined in the proposal requirements.

Section 10 – Include any optional services which may be provided to the City as well as any additional information which would be helpful in evaluating to determine the most advantageous opportunity for the City of Mission.

Section 11 – Completed Forms:

• Non-Collusive Proposal Certification

• Addenda(s), Upon Release

• Ethics Commission Form 1295 (This form will be requested after Award of Contract)

• Conflict of Interest Questionnaire Form CIQ (This form will be requested after

• Certificate of Insurance (This form will be requested after Award of Contract)

(25) Proprietary Information

a) If a Respondent does not desire proprietary information in the Statement of Qualifications (SOQ) to be disclosed, it is required to identify all proprietary information in the Submission. This identification will be done by individually marking each page with the words "Proprietary Information" on which such proprietary information is found. If the Respondent fails to identify proprietary information, it agrees that by submission of its SOQ, those sections shall be deemed non-proprietary and made available upon public request.

b) Respondents are advised that the City, to the extent permitted by law, will protect the confidentiality of their Submissions. Respondent shall consider the implications of the Texas Public Information Act, particularly after the RFQ process has ceased and the Contract has been awarded. While there are provisions in the Texas Public Information Act to protect proprietary information, where the Respondent can meet certain evidentiary standards, please be advised that a determination on whether those standards have been met will not be decided by the City of Mission, but by the Office of the Attorney General of the State of Texas. In the event a request for public information is made, the City will notify the Respondent, who may then request an opinion from the Attorney General pursuant to 552.305, Texas Government Code.

(26) Evaluation and Selection of Proposals:

General:

a) Evaluation. Respondent(s) are required to respond to this RFQ with a qualifications proposal. The Evaluation Committee will evaluate proposals found to be responsive and responsible.

b) Responsiveness. In order for a Respondent to be eligible to be awarded the Contract, the Proposal must be responsive to the Request for Qualifications, and City of Mission must be able to determine that the respondent is responsible to perform the Contract satisfactorily. Responsive Proposals are those complying in all material aspects of the solicitation. Proposals which do not comply with all the terms and conditions of this solicitation may be rejected as nonresponsive. A Respondent may, at any time after the submission of the Proposal, be requested to submit further written evidence verifying that the Respondent(s) meets the criteria necessary to be determined a responsible Respondent. Refusal to provide requested information may result in the Respondent being declared nonresponsive, and the Proposal may be rejected.

c) Organization of SOQ Materials. To enhance the comparability and facilitate evaluation, all proposals must be organized addressing each of the evaluation criteria as set forth in the section entitled "Evaluation Criteria." The Evaluation Committee may reject proposals if found to be in an unorganized manner. An Evaluation Committee will evaluate all proposals submitted for this project.

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City of Mission Solicitation: Engineering Services / RFQ: 27-032-11-09 Page 8 of 59

(27) Evaluation of Statements of Qualifications

The City of Mission representatives will review and evaluate Proposals using the Point Scoring System. The evaluation of Proposals shall be based on criteria described below. All Proposals will be evaluated as a whole, and the City of Mission may invite one or more of the Respondents to attend a formal interview, if necessary. The interview will allow the invited Respondent(s) to further discuss their qualifications with the City to respond to questions. It is the intent of the City of Mission via this Request for Qualifications (RFQ) to identify the most highly qualified Respondent(s) and engage the Respondent(s) in open and honest dialogue to allow respondent(s) the opportunity to adapt their initial offering and/or giving the City the opportunity to modify its initial requirements in order to reach a mutually beneficial partnership.

(28) Technical Evaluation, Statutory Professional Services

Selection Committee Procedure:

(1) A selection committee will be appointed to evaluate proposals submitted in response to this solicitation.

(2) The proposals will be evaluated and ranked in accordance with the evaluation criteria outlined in “Technical

Evaluation Criteria” provision. Based upon this evaluation alone, the selection committee may recommend to the Purchasing Manager that price negotiations be entered with the highest technically ranked proposal. Therefore, the respondent's initial Technical Proposal submission document should contain the respondent's best terms from a technical standpoint.

(3) Respondent(s) may be requested to appear before the committee to make an oral presentation of their proposal and/or to respond to specific questions the committee may have about their proposal. The respondent may also be requested to respond to specific questions in writing to the Purchasing Manager. At such time as these discussions have been completed, the evaluation committee will again evaluate the proposals in accordance with the evaluation criteria, taking into consideration the respondent's original proposal, any clarifications made to their proposals and any revised proposal and rank them accordingly. The committee will then recommend to the Purchasing Manager that negotiations be conducted with the highest technically ranked respondent.

(4) A price proposal will only be requested from the highest ranked Respondent. Upon receiving the request for the above mentioned price proposal, the respondent shall submit the proposal within 7 calendar days and in accordance with the guidelines. The City will select the most highly qualified Respondent based on demonstrated competence and qualifications. Fee negotiations will be conducted with the top ranked Respondent after evaluations.

(5) If the City is unable to negotiate a mutually satisfactory contract with the highest ranked respondent, negotiations shall be formally ended with that respondent and begin with the next highest respondent. Negotiations shall be undertaken in this manner until a mutually satisfactory contract has been negotiated or the solicitation is canceled.

(6) The objective of the discussions and negotiations shall be to arrive at complete agreement on all requirements.

Questions will not be left for later agreement.

(7) The City reserves the right to investigate the qualifications of all respondents under consideration and to confirm any part of the information furnished by a Respondent, and/or to require other evidence of managerial, financial or technical capabilities which are considered necessary for the successful performance of the work.

(29) Method of Selection

Proposals will be reviewed and evaluated by an evaluation team for the purpose of making a selection, request the submission of supplemental information, or require Respondents to make formal presentations before the selection committee for possible interviews. The purpose of the interviews will be to identify and recommend an individual or firm offering, in total, the highest qualifications and experience with this type of service. The evaluation team will forward evaluation results to City Council Board for consideration and approval to engage Respondent(s) in negotiations. The proposals will be evaluated on various criteria including the following:

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City of Mission Solicitation: Engineering Services / RFQ: 27-032-11-09 Page 9 of 59

Technical Evaluation Criteria

Part I of the Contract's proposal will present the technical elements of the proposal and must consist of the following sections:

a) General Quality and Adequacy of Response (Maximum 5 Points):

Completeness and thoroughness of proposal. Clear understanding of the services required and City’s structure.

b) Organization, Personnel, and Experience (45 points):

Respondent shall demonstrate experience providing engineering services for federally funded projects, with particular consideration given to experience administering HUD Community Development Block Grant Disaster Recovery (CDBG-DR), Texas General Land Office (GLO), and other comparable federally funded programs and infrastructure projects.

This section will evaluate the work performance of the Respondent. This section shall include the timeliness for the Respondent to submit requests and to reply to requests, the history of the respondent to complete projects on schedule, and that the Respondent’s work is done at a high quality level and within budget constraints.

Include a minimum of three (3) references from public agencies (cities or towns) for which substantially similar services have been performed. Letters of reference are acceptable.

c) Qualifications of Key Personnel (Maximum 15 Points):

Description on the depth of experience of the engineering team with professional engineering projects, specifically directly comparable to projects constructed within the past 5 years. Include a description of how the project will be organized, identification of the key project team members by name, field of expertise, and specific responsibilities on the project. Provide a discussion of projects for which the respondent has been responsible. The examples should be as similar as possible to this RFQ in project type, magnitude, complexity, cost, design or features and scope. Each example shall indicate in detail the general character, scope, location, cost, and date of completion of the project. If the respondent represents the combining of two or more companies for the purpose of this RFQ, each company shall discuss project examples.

d) Work Performance (Maximum 20 Points):

Performance regarding the success and capabilities of the firm’s/person’s past services will be assessed.

Performance may include completing project activities on schedule, completing scope of work within budget, and quality of work similar to that proposed. Proposals should reflect the prospective respondents understanding approach to diverse projects involved and a strategic plan for implementation and the successful completion of deliverables with minimal risk such as errors and omissions. The selected firm will be required to show proof of professional liability insurance coverage.

e) Capacity to Perform (Maximum 15 Points):

Capacity will be evaluated in the terms of numbers and type of staff to be assigned tasks, staff experience, and staff time availability. Key personnel’s professional background and caliber for diverse number of projects. The prospective firm shall supply a list of staff personnel, including subfirms, to be utilized in carrying out the service, and resume on each individual expected to be assigned to City of Mission projects. A Professional Engineer is required to participate as a lead manager on all awarded projects.

g) Oral presentation/interview (At the option of the City) Oral interviews may be conducted relative to the selection. Staff anticipates recommending a firm to serve as Grant Administrator at a meeting of the City Council.

Submissions of statements of qualifications in response to the evaluation criteria should be limited to 30 pages, City of Mission Solicitation: Engineering Services / RFQ: 27-032-11-09 Page 10 of 59

8.5" by 11” single-sided paper with 11 point font. Required attachments are excluded from the 30 page limitations. This is in addition to required forms listed on the Solicitation Index. Five copies of the document should be provided to the City.

(30) Point Scoring System

The proposal received will be evaluated and ranked according to the following criteria and using the rating sheet enclosed:

Criteria

Maximum Points

General Quality and Adequacy of Response 5 Organization, Personnel, and Experience 45 Qualifications of Key Personnel 15 Work Performance 20 Capacity to Perform 15

Total 100

(31) Interviews, Discussions, and Negotiations:

a) Interviews: The committee will determine whether acceptance of the most favorable initial proposal without discussion is appropriate, or whether interviews and/or discussions should be conducted with Respondents that fall within the competitive range.

b) Negotiations. The committee or designated members of the committee may negotiate directly with the highest ranked respondent or with each respondent whose proposal falls within the overall competitive range. Each Respondent remaining within the overall competitive range at the close of negotiations may be allowed to submit a final supplement called a "best and final offer." The City reserves the right to negotiate all elements that comprise the successful Respondent’s response to ensure that the best possible consideration be afforded to all concerned.

(32) Best and Final Offer: The best and final offer will contain all information and documents necessary to state the

Respondent's entire proposal without reference to the original proposal or to any supplements that may have been submitted during negotiations. All Respondents that submit best and final offers will be evaluated by the committee, or designated committee members, based upon those best and final offers.

(33) Non-Responsive Proposal

To be considered for award, a proposal must be "responsive"; i.e., comply in all material respects with the Request for Proposals and contract provisions. Proposals must be responsive so that all respondents may stand on an equal footing and the integrity of the competitive procurement system may be maintained. Examples of nonresponsive proposals include:

(a) failure to sign the proposal;

(b) failure to acknowledge receipt of a material amendment to the Request for Proposals;

(c) proposals containing any exception to, or any qualification of, any material requirement of the Request for

Proposals;

(d) proposals imposing any condition or altering the rights of the City (e.g., conditioned on the occurrence of any event, the receipt of material or parts, "negotiation" of the warranty, or nondisclosure of information);

(e) failure to furnish items or information required to be submitted with the proposal;

(f) proposals which are indefinite, uncertain, or ambiguous (the consideration of which would give the https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Terms%20and%20Conditions%20Land%20Surveying%20Services%2026-004.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Terms%20and%20Conditions%20Land%20Surveying%20Services%2026-004.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Terms%20and%20Conditions%20Land%20Surveying%20Services%2026-004.docx https://missiontexas.sharepoint.com/sites/Purchasing/Shared%20Documents/Solicitation%20Folder/RFQ/26-004%20Land%20Surveying%20Services/11%20Solicitation%20and%20Addendums/Terms%20and%20Conditions%20Land%20Surveying%20Services%2026-004.docx

City of Mission Solicitation: Engineering Services / RFQ: 27-032-11-09 Page 11 of 59 respondent an unfair competitive advantage); and

(g) proposals containing unsolicited descriptive literature if the proposal creates any uncertainty as to whether the respondent is offering to conform to the specifications.

(34) Award of the Contract

The City reserves the right to negotiate with the highest ranked engineering services firm that submitted a proposal, per the Texas Professional Services Procurement Act, Chapter 2254, Texas Government Code, as amended .