RFQ_2665-0000000689_EVENT_PACKAGE.pdf

Request for Quote #2665-0000000689 Page 1 of 3

Form GSOP S5-PIN (01-05)

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES – PROCUREMENT DIVISION

Request for Quote

DUE DATE

3/17/16 Responses must be delivered to the Procurement Division before 11:00 AM on the Due Date

SUPPLIER NAME AND ADDRESS SOLICITATION NO.

2665-0000000689

REV. DATE

3/10/2016

DELIVERY DATE

As Specified

PAGE

PURCHASE EST. NO. REV.

0000000002

AGENCY BILLING CODE

10200

AGENCY PURCHASE EST NO.

HSRPE-15007

F.O.B. DESTINATION UNLESS

BID STATES OTHERWISE

ARE YOU CLAIMING PREFERENCE

AS A CALIFORNIA CERTIFIED

SMALL BUSINESS?

YES NO

IF YES, MANUFACTURER?

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

SUPPLIER CONTACT:

PHONE:

SUPPLIER NUMBER:

____ % CASH DISCOUNT

FOR

PAYMENT WITHIN ____

DAYS

SEE REQUIRED PAYMENT

DATE OF THE GENERAL

PROVISIONS PARAGRAPH 30.

SHIP TO:

As Specified

NAME (PRINT)

TITLE

FOR FURTHER INFORMATION, CONTACT:

BUYER: Eugene Shemereko

PHONE: 916-617-3632

EMAIL: Eugene.Shemereko@dgs.ca.gov

SECTION 14835 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE

REQUIRES THAT A 5% PREFERENCE BE

GIVEN TO BIDDERS WHO QUALIFY AS A

SMALL BUSINESS OR BIDDERS WHO

QUALIFY AS A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% CALIFORNIA

CERTIFIED SMALL BUSINESS

PARTICIPATION. FOR REQUIREMENTS

SEE TITLE 2, CALIFORNIA CODE OF

REGULATIONS, SECTION 1896, ET SEQ.

THE REQUIREMENTS FOR NONPROFIT

VETERAN SERVICE AGENCIES

QUALIFYING AS A SMALL BUSINESS

ARE CONTAINED IN SECTION 999.50 ET

SEQ. OF THE MILITARY AND VETERANS

CODE.

SIGNATURE DATE

Return To:

DGS/PROCUREMENT DIVISION

707 3RD ST. 2ND FL (95605)

P.O. BOX 989054

W. SACRAMENTO, CA 95798

TELEPHONE NUMBER FAX NUMBER

FEDERAL EMPLOYER IDENTIFICATION NUMBER

Bidder offers and agrees if this response is accepted within 45 calendar days from the date of opening to furnish all of the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified above and subject to the attached General Provisions.

DECLARATIONS UNDER PENALTY OF PERJURY: By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) the National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the small business preference, the information set forth within is true and correct.

This solicitation # 2665-0000000689 is a One Time Acquisition conducted by the Department of General Services, Procurement Division on behalf of California High-Speed Rail Authority for the purchase of Brocade Core Switches, Supporting Software, and inclusive maintenance reflected in the attached Statement of Work and Cost Worksheet utilizing only Authorized Resellers of Brocade and the SB/DVBE Option. Proof of Authorized Reseller status is required at time of bid submission, you may be deemed non responsive if not provided.

Solicitation

Also referred to as Event

Request for Quote #2665-0000000689 Page 2 of 3

**IMPORTANT SUPPLIER NOTE**

Bidders are required to submit a paper bid response by the due date and time identified in this solicitation.

Paper Bid: The paper bid response will be deemed the “Master Copy”. For evaluation purposes, the paper bid (Master Copy) shall be complete and include all of the required bid submittals in order to be deemed responsive to the bid requirements. If the paper bid response is incomplete and/or includes discrepancies, you may be deemed non-responsive and subject to the rejection process.

METHOD OF AWARD

This solicitation shall be awarded on an "All or None" basis to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation.

RESPONSIVE BIDDER

A supplier provides a bid response that is compliant with solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract.

RESPONSIBLE BIDDER

A supplier who is responsible and submits a responsive bid is one who clearly indicates compliance without material deviation from the solicitation’s terms and conditions and who possesses the experience, facilities, reputation, financial resources and other factors existing at the time of contract award.

SB/DVBE OPTION

This solicitation is being released to either California Certified Small Businesses (SB) or Disabled Veteran Business Enterprises (DVBE), using the SB/DVBE Option, enabled by GC section 14838.5 (a) and (b). When using the SB/DVBE Option, contracts may be awarded for goods, services or information technology valued from $5,000.00 to $249,999.99 to a certified SB, including microbusiness or a DVBE, as long as price quotations are obtained from two or more certified SBs or two or more DVBEs.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATION REQUIREMENTS

For the purposes of this solicitation, the Disabled Veteran Business Enterprises (DVBE) participation requirement has been waived.

PRICES

Prices shall be all inclusive. Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract.

TERMS AND CONDITIONS

The attached Statement of Work, consisting of three (3) pages and a Cost Worksheet are part of this solicitation.

The following documents are incorporated into this solicitation and may be viewed at the website listed. If you are unable to view this document, please contact the buyer listed on the front of this RFQ.

BIDDER INSTRUCTIONS:

The Bidder Instructions applicable to this solicitation are located at the link below:

http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf

INFORMATION TECHNOLOGY (IT) GENERAL PROVISIONS:

The General Provisions applicable to this solicitation are located at the link below:

http://www.documents.dgs.ca.gov/pd/poliproc/GSPD401IT14_0905.pdf http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf http://www.documents.dgs.ca.gov/pd/poliproc/GSPD401IT14_0905.pdf

Request for Quote #2665-0000000689 Page 3 of 3

PLEASE NOTE;

The State is not negotiating any of the Terms and Conditions on the above Provisions.

Only bids quoted on the State's own bid form will be considered. Bids submitted referencing supplier attachments, which include legal terms, and conditions that conflict with the State's General Provisions shall be considered non-responsive and such bids may be rejected.

CALIFORNIA SELLER’S PERMIT

Bidders must provide their California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code.

In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below (or attach a copy of the permit with your bid.)

For instructions on how to obtain a California Sellers Permit number or register to do business in the State of California, visit the Board of Equalization website at www.boe.ca.gov.

Retailer’s Seller’s Permit Number: __________________________________

SALES TAX

Sales tax is not to be included on the bid or in the bid pricing. If awarded this bid, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate of the area where the product is to be delivered.

FACSIMILE (FAXED) BIDS

Faxed bids will be considered for the solicitation only if they are sent to (916) 375-4613. Bids sent to any other fax number will not be considered. Only pages of the faxed bid received prior to the bid opening time specified in the solicitation will be considered the “complete bid”. Please be advised that there is a heavy demand placed on the fax machine receiving bids and the State assumes no responsibility if a supplier cannot transmit their bid via fax or if the entire bid is not received prior to the bid opening time.

CHANGE ORDERS

Any Purchase Order resulting from this bid may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying or terminating the Purchase Order, including any modifications of the compensation payable, may be issued only by the Department of General Services Procurement Officer. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

SPECIFICATION COMPLIANCE

If the bidder has indicated that the product offered does not comply in all respects with the attached Statement of Work, bidder is to list below, in detail, any and all deviations.

http://www.boe.ca.gov/

RFQ 0000000689

CONTRACTOR NAME

STATEMENT OF WORK

BROCADE CORE SWITCHES, SUPPORTING SOFTWARE, AND INCLUSIVE

MAINTENANCE

This Statement of Work (“Agreement”) reflects the purchase of Brocade switches, supporting software, and inclusive maintenance by the Vendor, hereinafter referred to as the “Contractor,” for the California High-Speed Rail Authority, hereinafter referred to as the “State.”

SCOPE

Contractor shall provide Brocade products as identified. (Reference COST WORKSHEET) Proof of Authorized Reseller status is required at time of bid submission, you may be deemed non responsive if not provided.

All Brocade products shall include a warranty for one year.

Inclusive on-site maintenance will start upon delivery of products, along with 24 hours a day, 7 days a week, 365 days a year, online or phone support (excluding State Holidays). The Contractor must provide a guaranteed service response time, not to exceed four (4) hours from the time a service call is made, until the provider is on-site. The response time is calculated from initial request for services until the service person(s) arrives at the designated work area. Phone calls made by the Contractor to State personnel within the 4-hour window are not considered fulfillment of this requirement.

Contractor shall provide:

a) BNA Direct Support Software Technical Support 24x7x365 (excluding State Holidays) for CA High-Speed Rail Authority

b) Brocade Network Advisor base license and one year of direct software support.

c) All switches shall include Brocades latest firmware code

d) All switches shall include 1 year 24x7 with 4-hour maintenance support as part of switches purchased

e) VDX6740T 48P 1GBASE-T PT 2 RPGBE QSFP+VDX6740 24P

f) SPF+ AC NON PT SIDE EX AF

g) 40 Gbps Direct-Attached QSFP+ to QSFP+ active Copper Cable, 3 m

h) 10GBASE-SR SFP+ LC MMF 300M 8PK

i) FRU RCK MNT KIT 4 POST 24-32 DEPTH RCK

j) 6510/6505/VDX6710 FIXED RM KIT

k) PARTS ONLY SUP VDX6740 24PT

STATE RESPONSIBILITIES

State agrees to provide:

• Temporary badge access to building and location of rooms for on-site maintenance.

All work will be conducted at the following location:

Authority Headquarters 770 L Street Sacramento, CA 95814

Business hours of the State are 8:00 a.m.-5:00 p.m. (PST) Monday through Friday (excluding State Holidays)

DELIVERY

All hardware must be delivered within sixty (60) days after receipt of order .

The Contractor will provide acceptance testing of the switches via documentation.

The acceptance of this documentation acknowledges acceptance of all equipment.

PERIOD OF PERFORMANCE

The term of this Agreement will be effective for one (1) year at the receipt of all hardware for on-site maintenance, phone, and online support.

SATISFACTION GUARANTEE

If, for any reason, the “State” is not satisfied, “State” shall notify “Contractor” in writing within one month of the time the “State” first becomes dissatisfied with the product. “Contractor” will try to resolve the problem to the “State” satisfaction. If “Contractor” is unable to do so, the “State” will receive a credit equal to the prorated charge for a replacement part for the period of time the “State” was dissatisfied. In the event such credit is not received, the “Contractor” agrees that the “State” may deduct the amount thereof from any monies due or that may become due to said Contractor.

BILLING INFORMATION

The Contractor shall submit invoices (including the purchase order number) to the following address:

California High-Speed Rail Authority ATTN: Accounts Payable 770 L Street, Suite 620

Sacramento, CA 95814 Phone: (916) 324-1541 accountspayable@hsr.ca.gov

POINTS OF CONTACT

Contractor Primary Contact:

Name, Title

Street Address City, State Zip Ph: (xxx) xxx-xxxx Fax: (xxx) xxx-xxxx Email:

State Primary:

Mike Loterbauer 770 L Street, Suite 620, MS 3 Sacramento, CA 95814 Ph: (916) 431-2928 Email: mike.loterbauer@hsr.ca.gov

Information Technology Contact:

California High Speed Rail Authority ATTN: James Jansen 770 L Street, Suite 620, MS 3 Sacramento, CA 95814 Ph.: (916) 330-5676 Fax: (916) 322-0827 Email: james.jansen@hsr.ca.gov

Please forward renewal notices to the attention of the State’s Primary Contact.

TERMINATION

The State shall have the right to terminate maintenance at no expense to the State upon delivery of written notice at least thirty (30) calendar days prior to any scheduled renewal date.

mailto:mike.loterbauer@hsr.ca.gov

Cost Worksheet RFQ 0000000XXX Contractor Name

Line Quantity Part # Description Unit Price* Extension

HARDWARE

1 1 BR-VDX6740T-56-1G-F Brocade Switch VDX 6740T 48P 1GBASE-T PT 2 40GBE QSFP+ VDX6740 24P 2 2 BR-VDX6740-24-F Brocade Switch SFP+ AC NON PT SIDE EX AF

3 3 40G-QSFP-QSFP-C-0301 40 Gbps Direct-Attached QSFP+ to QSFP+ active Brocade Copper Cable, 3 m

3 6 10G-SFPP-SR-8 Brocade Transceiver 10GBASE-SR SFP+ LC MMF 300M 8PK 5 1 XBR-R000295 Brocade Rack Mounting Kit FRU RCK MNT KIT 4 POST 24-32 DEPTH RCK 6 2 XBR-R000291 Brocade Network Mounting Kit 6510/6505/VDX6710 FIXED RM KIT

SOFTWARE

7 2 BR-VDX6740-2X40G-POD PODS License SW 2PT 40G POD LIC VDX6740/6740T 8 1 BR-NTWADV-IP-BASE Brocade Network Advisor base license

9 1 6740-1G-SVL-NDP-1 1YR ESSENTIAL NBD PARTS SUP VDX6740T-1G ESS NBD

MAINTENCE

10 2 6740-24-SVL-NDP-1 PARTS ONLY SUP VDX6740 24PT

11 1 BNALB-SVL-SW-1 BNA Direct Support Software Technical Support 24x7

GRAND TOTAL:*Unit Cost must include both shipping and handling

RESPONSIVE BIDDER

RESPONSIVE BIDDER