RFQ 262 - Attachment 1 - Salt Brine Production System.docx

RFQ262

ATTACHMENT 1 – REQUIREMENTS AND SPECIFICATIONS

SALT BRINE PRODUCTION SYSTEM

GENERAL INFORMATION

1. Purpose Idaho Transportation Department is requesting Quotes from qualified Vendors for the purchase and delivery of a salt brine production system (System) in accordance with the specifications provided.

2. Solicitation Contact The contact for this RFQ is:

Name: Kevin Chambers Email: Kevin.Chambers@itd.idaho.gov (preferred method of contact)

3. Restrictions on Communications From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non-Responsible and Non-Responsive.

4. Requirements and Specifications See Sections 1 and 2.

5. Quote Your Quote may be submitted electronically via IPRO or email (see below for additional details). ITD will not be accepting manual submissions for this solicitation. Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO.

Electronic Submission:

IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/) and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (see Section 2) and attach all Required Submittals.

6. Required Submittals:

Attachment 2 – Price Sheet Attachment 3 – Signature Page Documentation, which demonstrates, to ITD’s satisfaction, that the offered item meets the requirements of the solicitation. Failure to provide satisfactory documentation may eliminate the Vendor from further consideration.

(See Attachment 1 – Requirements and Specifications)

7. Award

7.1. Award will be made to the responsive responsible vendor(s) with the lowest cost.

7.2 The State reserves the right not to evaluate or make an award in the best interest of the State. The State also reserves the right to make multiple awards per manufacturer, in accordance with Section 67-9211 of Idaho Code in the best interest of the State.

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

RFQ262

ATTACHMENT 1 – REQUIREMENTS AND SPECIFICATIONS

SALT BRINE PRODUCTION SYSTEM

Section 1 - Requirements

1. Brand Name The brand name specified in this solicitation is intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation, which demonstrates, to ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to ITD may eliminate the Vendor from further consideration.

2. Warranty System must be warranted for a minimum period of one (1) year labor and two (2) years for parts commencing from the effective date of acceptance by the ITD. During the warranty period, parts that are found to be defective will be repaired or replaced (at the option of the manufacturer without charge). Warranty must include all parts and freight to replace a defective warranted item. All warranty parts must be delivered to ITD FOB Destination, freight prepaid and allowed within thirty (30) calendar days after receipt of notice from ITD.

Awarded vendor is responsible for all warranty requirements. No third-party warranties will be allowed.

3. Acceptance Documenting Acceptance - ITD’s Contract Monitor will be responsible for documenting Acceptance, in writing, using Attachment 4 - Deliverable Acceptance Form. This document will be emailed to the Contractor’s Contract Manager as proof of Acceptance and approval to proceed with the invoicing procedures and required in Section 7, Invoicing.

Documenting Non-Compliance - ITD’s Contract Monitor will be responsible for documenting non-compliance, in writing, using Attachment 5 - Contract Discrepancy Notice. This document will be emailed to the Contractor’s Contract Manager, providing details for each discrepancy that require corrective action. Invoicing shall not occur until non-compliance has been corrected.

Correcting Non-Compliance - After receipt of the Contract Discrepancy Notice, the Contractor’s Contract Manager must respond, using the document, explaining how and when each discrepancy will be corrected. All discrepancies must be corrected and brought back into compliance with the Contract within thirty (30) calendar days after receipt of the notice from ITD. If the Contractor does not correct the discrepancies within this timeframe, ITD reserves the right to take further remedial action as detailed in Section 4, Remedial Action.

4. Remedial Action In addition to any remedies available to the State under law or equity, the State may it its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to the State, 3) withhold payment or require payment of actual damages caused by the Discrepancy, 4) terminate the Contract pursuant to Section 5, Termination of Contract, in addition to any remedies imposed by the State.

If ITD must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, ITD may withhold the actual cost to ITD from the Contractor’s payment(s).

5. Termination of Contract For Cause - See Section 2, Termination, of the State of Idaho Standard Terms and Conditions.

For Fiscal Necessity – See Section 27, Termination for Fiscal Necessity, of the State of Idaho Standard Terms and Conditions.

For Convenience – Either party may terminate this Contract for its convenience at any time upon providing its written notification at least ninety (90) calendar days prior to the desired termination date.

The Contractor’s sole obligation shall be to complete the delivery of any Orders placed prior to receiving (or providing) a written notice of termination. ITD’s sole responsibility shall be to pay for Orders placed prior to receiving (or providing) a written notice of termination.

6. Delivery Delivery is desired between sixty (60) and eighty (80) days ARO, FOB Destination, freight prepaid and allowed. ITD reserves the right to accept delivery dates outside of the desired delivery date if in the best interest of the State of Idaho. The Contractor must deliver the Brine Production system to the location listed below by the desired delivery date or the date provided on Attachment 2 – Price Sheet if determined to be in the best interest of the State of Idaho.

7. Invoicing The Contractor must submit its invoice within thirty (30) calendar days of acceptance to the billing contact identified on the Contract. Invoices submitted prior to acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission. The following information must be included with each invoice:

Purchase Order Name and Number Invoice Number and Date Contractor Contact Information Itemization of Property delivered and accepted – description, quantity, unit of measure, unit price, and total invoice amount.

Invoices must be submitted electronically to:

D5AP@itd.idaho.gov

Section 2 – Specifications

1. Varitech® Brine Boss automated salt brine production system (or equal) at a minimum must include the following;

1.1. Single-Phase Power Requirements two hundred thirty (230) Volt Alternating Current (VAC) Twenty-three (23) Full load Amperes (FLA) @ sixty (60) Hertz (Hz);

1.2. Minimum twelve (12) inch touch control screen;

1.3. Stand-alone cabinet;

1.4. Password identify verification;

1.5. Data tracking and transfer capabilities;

1.6. Heavy duty stainless steel centrifugal pump with Totally Enclosed Fan Cooled (TEFC) motor and poly housed ball values with stainless balls;

1.7. Truck loading and off-loading;

1.8. All necessary plumbing to connect to Varitech Brine Boss SB600;

1.9. Temperature compensated brine production interface and;

1.10. Plumbed for add an values

2. Varitech® Brine Boss SB600 automated salt brine production system tank (or equal) must at a minimum must include the following;

2.1. Hopper and storage tank all in one;

2.2. Manual salinity control;

2.3. Self-contained;

2.4. Secondary containment system;

2.5. On-board storage containment system;

2.6. Up to three thousand six hundred (3600) gallons per hour production level;

2.7. Minimum one hundred ten (110) gallon per minute unloading capability;

2.8. Double containment wall;

2.9. Minimum fifteen (15) foot tethered remote control;

2.10. Automated full switch and;

2.11. Overflow protection.

3. Non self-contained tanks will not be accepted.

Illustration is for informational purposes only.

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RFQ262 SALT BRINE PRODUCTION SYSTEM 12/23

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