RFQ_26-0701.pdf

STATE OF CALIFORNIA DEPARTMENT OF JUSTICE

JUS 8933

(Rev. 05/2024)

PAGE 1 of 4Request For Quote/Offer (RFQ) Goods - INFORMAL COMPETITIVE

VENDOR INFORMATION

*The following information must be completed by the Bidder. If any information below is not completed, including the Authorized Signature, the Quote response may be rejected and ineligible for award.

Company Name:

Contact Person Name:

Phone:

Address:

Select if any of the below apply:

SB

MB

DVBE

Seller's Permit Number:

Bidder Declaration Form (GSPD-05-105), required

Recycled Content Certification Form (CalRecycle 74), required The bidder is required to complete and submit a Recycled Content form for the goods quoted, even if content is 0%.

Darfur Contracting Act Certification Form (DGS PD 1), required CA DVBE Declarations (DGS PD 843), required if applicable

DEPARTMENT INFORMATION KEY ACTION DATES

Purchase Requisition/RFQ #:

Addenda #:

DOJ Contact information:

Buyer Name:

Buyer Email:

Buyer Phone:

*All Quote responses and questions must be delivered via email to the Buyer listed above.

RFQ Release Date:

RFQ Questions Due:

RFQ Answers Released (via eProcure or email):

QUOTE DUE DATE AND TIME (PST):

Anticipated Award Date:

Product Delivery Date:

Days ARO:

DELIVERY INFORMATION PAYMENT INFORMATION

Deliver/Ship to:

California Department of Justice

Special Delivery Instructions:

Payment Terms: Net 45 days (non-negotiable)

X Date:

Vendor Authorized Signature (Required):

Seller's Permit, required if applicable Applicable if charging California sales tax, award is conditional on the successful bidder having a California Department of Tax and Fee Administration (CDTFA) seller's permit, see: http://www.cdtfa.ca.gov/. Refer to the requirements set forth in: California Revenue and Taxation Code, Sections 6487, 6487.3, 7101 and 18510; and California Public Contract Code Section 10295.1.

This RFQ cover page filled out and signed by bidder, required

Payee Data Record Form (STD 204), required

Generative Artificial Intelligence (GenAI) Disclosure & Fact Sheet (STD 1000), required https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.calrecycle.ca.gov/buyrecycled/stateagency/vendored/form74guide https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.cdtfa.ca.gov/ https://leginfo.legislature.ca.gov/faces/codes_displayexpandedbranch.xhtml?tocCode=RTC&division=2.&title=&part=&chapter=&article=&nodetreepath=3 https://leginfo.legislature.ca.gov/faces/codes_displayexpandedbranch.xhtml?tocCode=RTC&division=2.&title=&part=&chapter=&article=&nodetreepath=3 https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=10295.1.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf RemmicJ Highlight

STATE OF CALIFORNIA DEPARTMENT OF JUSTICE

(Rev. 05/2024)

PAGE 2 of 4Request For Quote/Offer (RFQ) Goods - INFORMAL COMPETITIVE

1. By signing above, including the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California, as follows:

a. STATEMENT OF COMPLIANCE. The above signed has complied with the non-discrimination program requirements of

Government Code 12990 and Title 2, California Administrative Code Section 8103 and such declaration is true and correct.

b. The NATIONAL LABOR RELATIONS BOARD DECLARATION set forth in Paragraph 48 of the General Provisions is true and correct.

2. General Provisions and Bidder Instructions: A successful bidder offers and agrees, if this response is accepted within 45 calendar days following the quote due date, to furnish all the items upon which prices are quoted, at the prices set opposite each items, delivered at the designated point(s) by the method of delivery and within the times specified, and subject to the General Provisions and Bidder Instructions below:

· General Provisions (DGS PD 401 Non IT Commodities General Provisions (Revised 6/21/2022))

· Bidder Instructions (DGS PD 451)

3. Delivery: Final delivery, inspection and acceptance shall be at the location described herein.

4. Late Product Delivery: This solicitation may contain a "Late Delivery" charge clause.

5. Shipment: For the purposes of this solicitation, only bid responses quoting F.O.B destination will be accepted. If loss or damage occurs in transit, the seller is obligated to replace the good or otherwise compensate the state.

6. Submitting Quotation: Please be sure to bid on the most current version of the RFQ when submitting your response. Quotes that reference a bidder's own terms and conditions or provisions will be considered non-responsive and will be rejected.

7. Responsible Bidder: The DOJ may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder's experience, type of facility, expertise or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the quote shall be rejected.

8. Quotation Award: Award will be made to the lowest responsible bidder excluding sales tax. Sales tax, if charged, will be added to the purchase order and based on the delivery address. For the purposes of this solicitation, contract, if awarded, will be made on the basis of "all or nothing".

9. New Equipment: All equipment to be provided in response to a State of California solicitation shall be new and latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE OR DISCONTINUED MODELS ARE NOT

ACCEPTABLE.

10. Cash Discounts: Cash discounts will not be considered when evaluating quotes for award purposes. However, cash discounts may be offered and taken when DOJ processes invoices within the time frame specified on the bidder's invoice.

11. California Disabled Veteran Business Enterprise (DVBE) Program Requirements: The state has established goals for DVBEs participating in State contracts. If applicable, please review the DVBE program requirements which include the DVBE incentive.

For the purposes of this solicitation, the DVBE program requirements are waived, but the DVBE incentive applies.

BID TERMS AND REQUIREMENTS

Addenda #:Purchase Requisition/RFQ #:Bidder Name:Continuation https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/OPPL/Model-Language/Non-IT/NonITGeneralProvisions062122.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD 451.pdf

STATE OF CALIFORNIA DEPARTMENT OF JUSTICE

(Rev. 05/2024)

PAGE 3 of 4Request For Quote/Offer (RFQ) Goods - INFORMAL COMPETITIVE

12. Small Business (SB) Certification and Regulations: The SB regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et. Seq.), concerning the application and calculation of the SB preference, SB certification, responsibilities of SB, department certification, and appeals can be viewed here. For those without Internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services (OSDS) at (916) 375-4940.

Completed certification applications and required support documents must be submitted to the OSDS no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. SB/NVSA claiming the small business preference must possess certification by California prior to the day and time bids are due. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

13. Non-Small Business Subcontractor Preference: A 5% bid preference is now available to the non-small business claiming 25%

California certified SB subcontractor participation. If applicable, claim the preference in the box on the first page of this solicitation.

If claiming the non-small business subcontractor preference, the Bidder Declarations form above must list all of the California certified small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a "commercially useful function" in the performance of the contract as described in Government Code Section 14837 (d)(4).

14. Small Business Nonprofit Veteran Service Agencies (SB/NVSA): SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et. seq. and obtaining a California certification as a small business are eligible for the 5% small business preference. If applicable, claim the preference in the box on the first page of this solicitation.

The following are not applicable if the boxes are not chosen:

15. N/A- (Buyer only) Inquiries/Questions: Questions must be received by the date indicated on the front page of this RFQ.

16. N/A- (Buyer only) Specification Requirements: Substitution of the goods as specified in this RFQ is not acceptable.

BID TERMS AND REQUIREMENTS

Addenda #:Purchase Requisition/RFQ #:Bidder Name:Continuation https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

STATE OF CALIFORNIA DEPARTMENT OF JUSTICE

(Rev. 05/2024)

PAGE 4 of 4Request For Quote/Offer (RFQ) Goods - INFORMAL COMPETITIVE

Item # Qty Unit Goods/ Product Code/ MFR Part # Description Unit Price Extension

Taxable Sub-Total:

Tax Rate % (percentage rate) Based on shipping location

Refer to California Department of Tax and Fee Administration

Tax:

Shipping:

Other Non-Taxable Items:

GRAND TOTAL:

Purchase Requisition/RFQ #: Addenda #:Bidder Name:Continuation

Please provide 'Unit Price(s)' in the quotation sheet below.

Important Note: It is recommended that suppliers utilize the state's own quotation sheet below; however, if a supplier chooses to utilize its own quotation it must not contain any additional terms and conditions or substitutions of products.

https://www.cdtfa.ca.gov/taxes-and-fees/rates.aspx

..\SEALS & LOGOS\Ancient DOJ Logo.jpg Graphic - AG Seal Graphic - AG Seal

STATE OF CALIFORNIA DEPARTMENT OF JUSTICE

JUS 8933 (Rev. 05/2024) PAGE of Request For Quote/Offer (RFQ) Goods - INFORMAL COMPETITIVE

VENDOR INFORMATION

*The following information must be completed by the Bidder. If any information below is not completed, including the Authorized Signature, the Quote response may be rejected and ineligible for award.

Select if any of the below apply:

DEPARTMENT INFORMATION

KEY ACTION DATES

DOJ Contact information:

*All Quote responses and questions must be delivered via email to the Buyer listed above.

QUOTE DUE DATE AND TIME (PST):

DELIVERY INFORMATION

PAYMENT INFORMATION

Department info, key action dates, delivery info, and payment information table.

Vendor Authorized Signature (Required):

1. By signing above, including the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California, as follows:

a. STATEMENT OF COMPLIANCE. The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103 and such declaration is true and correct.

b. The NATIONAL LABOR RELATIONS BOARD DECLARATION set forth in Paragraph 48 of the General Provisions is true and correct.

2. General Provisions and Bidder Instructions: A successful bidder offers and agrees, if this response is accepted within 45 calendar days following the quote due date, to furnish all the items upon which prices are quoted, at the prices set opposite each items, delivered at the designated point(s) by the method of delivery and within the times specified, and subject to the General Provisions and Bidder Instructions below:

· General Provisions (DGS PD 401 Non IT Commodities General Provisions (Revised 6/21/2022))

· Bidder Instructions (DGS PD 451)

3. Delivery: Final delivery, inspection and acceptance shall be at the location described herein.

4. Late Product Delivery: This solicitation may contain a "Late Delivery" charge clause.

5. Shipment: For the purposes of this solicitation, only bid responses quoting F.O.B destination will be accepted. If loss or damage occurs in transit, the seller is obligated to replace the good or otherwise compensate the state.

6. Submitting Quotation: Please be sure to bid on the most current version of the RFQ when submitting your response. Quotes that reference a bidder's own terms and conditions or provisions will be considered non-responsive and will be rejected.

7. Responsible Bidder: The DOJ may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder's experience, type of facility, expertise or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the quote shall be rejected.

8. Quotation Award: Award will be made to the lowest responsible bidder excluding sales tax. Sales tax, if charged, will be added to the purchase order and based on the delivery address. For the purposes of this solicitation, contract, if awarded, will be made on the basis of "all or nothing".

9. New Equipment: All equipment to be provided in response to a State of California solicitation shall be new and latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE OR DISCONTINUED MODELS ARE NOT ACCEPTABLE.

10. Cash Discounts: Cash discounts will not be considered when evaluating quotes for award purposes. However, cash discounts may be offered and taken when DOJ processes invoices within the time frame specified on the bidder's invoice.

11. California Disabled Veteran Business Enterprise (DVBE) Program Requirements: The state has established goals for DVBEs participating in State contracts. If applicable, please review the DVBE program requirements which include the DVBE incentive.

For the purposes of this solicitation, the DVBE program requirements are waived, but the DVBE incentive applies.

BID TERMS AND REQUIREMENTS

Continuation

12. Small Business (SB) Certification and Regulations: The SB regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et. Seq.), concerning the application and calculation of the SB preference, SB certification, responsibilities of SB, department certification, and appeals can be viewed here. For those without Internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services (OSDS) at (916) 375-4940.

Completed certification applications and required support documents must be submitted to the OSDS no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. SB/NVSA claiming the small business preference must possess certification by California prior to the day and time bids are due. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

13. Non-Small Business Subcontractor Preference: A 5% bid preference is now available to the non-small business claiming 25% California certified SB subcontractor participation. If applicable, claim the preference in the box on the first page of this solicitation. If claiming the non-small business subcontractor preference, the Bidder Declarations form above must list all of the California certified small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a "commercially useful function" in the performance of the contract as described in Government Code Section 14837 (d)(4).

14. Small Business Nonprofit Veteran Service Agencies (SB/NVSA): SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et. seq. and obtaining a California certification as a small business are eligible for the 5% small business preference. If applicable, claim the preference in the box on the first page of this solicitation.

The following are not applicable if the boxes are not chosen:

15. N/A- (Buyer only) Inquiries/Questions: Questions must be received by the date indicated on the front page of this RFQ.

16. N/A- (Buyer only) Specification Requirements: Substitution of the goods as specified in this RFQ is not acceptable.

BID TERMS AND REQUIREMENTS

Continuation Table of proposed goods and cost.

Item # Qty Unit Goods/ Product Code/ MFR Part # Description Unit Price Extension Table of proposed goods and cost.

Taxable Sub-Total:

Tax Rate % (percentage rate) Based on shipping location Refer to California Department of Tax and Fee Administration Tax:

Shipping:

Other Non-Taxable Items:

GRAND TOTAL:

Continuation Please provide 'Unit Price(s)' in the quotation sheet below.

Important Note: It is recommended that suppliers utilize the state's own quotation sheet below; however, if a supplier chooses to utilize its own quotation it must not contain any additional terms and conditions or substitutions of products.

6.5.0.20190320.2.935878.932721

4949 Broadway, Rm. B225 Sacramento, CA. 95820

AC32069