RFQ 26-052JR.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

RFQ NO. 26-052JR

TO: Prospective Offeror RFQ ISSUE DATE: Jun 01, 2026

SUBMIT QUOTE BY:

Jul 02, 2026 (Close of Business: 4:00 PM)

COMPLETE ALL ITEMS AND FORWARD QUOTE TO THE ATTENTION OF THE RFQ CONTACT VIA E-MAIL AT THE APPLICABLE E-MAIL ADDRESS SHOWN BELOW. QUOTES JUL BE E-MAILED TO THE RFQ CONTACT

BY THE DEADLINE. NO HARDCOPY QUOTATIONS WILL BE ACCEPTED

RFQ CONTACT:

JIMMY RUSSELL

PHONE:609-243-3963

EMAIL: JRUSSELL@PPPL.GOV

SCHEDULE

Line Item 1001 Semi-Annual Fuel Systems Preventive Maintenance Services

(Base Period, 01 Aug 2026 – 31 Jul 2028) Line Item Equipment Description Qty Unit Unit Price Total

1001A Generator, Diesel AST-5R_900kW 1K, AST – (DP200) 2 JB

1001B Generator, Diesel AST-8_2600kW 1K, AST - (DP300) 2 JB

1001C Tanker, Diesel, 5K – (DP100) 2 JB

1001D Tank, Diesel, 7.5K – (DP100) 2 JB

1001E Boilers,2AST-1 No.2 Fuel, 25K – (DP400 2 JB

1001F Fuel Dispensing Gasoline, Biodiesel 3K, AST 19,20,21, 22

– (DP200) 2 JB

Line Item 1002

Unscheduled Equipment Repair Services (Base Period, 01 Aug 2026 – 31 Jul 2028)

Line Item Equipment Description Qty Unit Hourly Rate

1002A

Generator, Diesel, AST-5R_900kW 1K - (DP200) Generator, Diesel, AST-8_2600kW 1K - (DP300) Tanker, Diesel, 5K – (DP100) Tank, Diesel, 7.5K – (DP100) Boilers,2AST-1 No.2 Fuel, 25K – (DP400) Fuel Dispensing Gasoline, Biodiesel, 3K, AST 19,20,21, 22

3K – (DP200)

001 HR

1002B Trip Charge (Emergency Maintenance Calls) 001 TR mailto:JRUSSELL@PPPL.GOV

Line Item 2001 Semi-Annual Preventive Maintenance Services

Option Period 1, (01 Aug 2028 – 31 Jul 2029) Line Item Equipment Description Qty Unit Unit Price Total

2001A Generator, Diesel AST-5R_900kW 1K, AST – (DP200) 002 JB

2001B Generator, Diesel AST-8_2600kW 1K, AST - (DP300) 002 JB

2001C Tanker, Diesel, 5K – (DP100) 002 JB

2001D Tank, Diesel, 7.5K – (DP100) 002 JB

2001E Boilers,2AST-1 No.2 Fuel, 25K – (DP400 002 JB

2001F Fuel Dispensing Gasoline, Biodiesel 3K, AST

19,20,21, 22 – (DP200)

JB

Line Item 2002

Option Period 1 - (01 Aug 2028 – 31 Jul 2029)

Line Item Equipment Description Qty Unit Hourly Rate

2002A

Generator, Diesel, AST-5R_900kW 1K - (DP200) Generator, Diesel, AST-8_2600kW 1K - (DP300) Tanker, Diesel, 5K – (DP100) Tank, Diesel, 7.5K – (DP100) Boilers,2AST-1 No.2 Fuel, 25K – (DP400) Fuel Dispensing Gasoline, Biodiesel, 3K, AST

19,20,21, 22 3K – (DP200)

2002B Trip Charge (Covers Emergency or Unscheduled Maintenance Calls) 001 TR

Line Item 3001

Semi-Annual, Preventive Maintenance Services Option Period 2 - (01 Aug 2029 – 31 Jul 2030)

Line Item Equipment Description Qty Unit Unit Price Total

3001A Generator, Diesel AST-5R_900kW 1K, AST – (DP200) 2 JB

3001B Generator, Diesel AST-8_2600kW 1K, AST - (DP300) 2 JB

3001C Tanker, Diesel, 5K – (DP100) 2 JB

3001D Tank, Diesel, 7.5K – (DP100) 2 JB

3001E Boilers,2AST-1 No.2 Fuel, 25K – (DP400 2 JB

3001F Fuel Dispensing Gasoline, Biodiesel 3K, AST

19,20,21, 22 – (DP200) 2 JB

Line Item 3002

Unscheduled, Equipment Repair Services 2nd Option Period - (01 Aug 2029 – 31 Jul 2030)

Line Item Equipment Description Qty Unit Hourly Rate

3002A

Generator, Diesel, AST-5R_900kW 1K - (DP200) Generator, Diesel, AST-8_2600kW 1K - (DP300) Tanker, Diesel, 5K – (DP100) Tank, Diesel, 7.5K – (DP100) Boilers,2AST-1 No.2 Fuel, 25K – (DP400) Fuel Dispensing Gasoline, Biodiesel, 3K, AST

001 LS

3002B Trip Charge (Covers Emergency or Unscheduled

Line Item 4001

Semi-Annual, Preventive Maintenance Services 3rd Option Period - 01 Aug 2030 – 31 Jul 2031)

Line Item Equipment Description Qty Unit Unit Price Total

4001A Generator, Diesel AST-5R_900kW 1K, AST – (DP200) 2 JB

4001B Generator, Diesel AST-8_2600kW 1K, AST - (DP300) 2 JB

4001C Tanker, Diesel, 5K – (DP100) 2 JB

4001D Tank, Diesel, 7.5K – (DP100) 2 JB

4001E Boilers,2AST-1 No.2 Fuel, 25K – (DP400 2 JB

4001F Fuel Dispensing Gasoline, Biodiesel 3K, AST

19,20,21, 22 – (DP200) 2 JB

Line Item 4002

Option Period 3 - (01 Aug 2030 – 31 Jul 2031)

Line Item Equipment Description Qty Unit Hourly Rate

4002A

Generator, Diesel, AST-5R_900kW 1K - (DP200) Generator, Diesel, AST-8_2600kW 1K - (DP300) Tanker, Diesel, 5K – (DP100) Tank, Diesel, 7.5K – (DP100) Boilers,2AST-1 No.2 Fuel, 25K – (DP400) Fuel Dispensing Gasoline Biodiesel, 3K, AST

4002B Trip Charge (Covers Emergency or Unscheduled

[ ] SEE SCHEDULE ON FOLLOWING PAGE TOTAL QUOTED

AMOUNT

PPPL REQUESTS THE FOLLOWING TERMS: SUPPLIER QUOTES THE FOLLOWING TERMS:

FOB: DESTINATION FOB:

FREIGHT: PREPAID AND INCLUDED FREIGHT:

DELIVER BY: DELIVERY: DAYS AFTER

RECEIPT OF ORDER

PAYMENT TERMS: NET 30 PAYMENT TERMS:

QUOTES SHALL REMAIN FIRM FOR 30 DAYS AFTER THE

RFQ DEADLINE

QUOTE EXPIRES _____ DAYS AFTER THE RFQ

DEADLINE.

TERMS AND CONDITIONS: THE PPPL TERMS & CONDITIONS FOR COMMERCIAL ITEMS (ATTACHED) SHALL APPLY TO ANY ORDER RESULTING FROM THIS RFQ. SUPPLIER [ ] WILL [ ] WILL NOT ACCEPT AN ORDER BASED ON THESE TERMS AND CONDITIONS. IF “WILL NOT” IS CHECKED, SUPPLIER SHALL PROVIDE ALTERNATE TERMS AND CONDITIONS, NOTE EXCEPTIONS IN QUOTE, OR PROVIDE APPLICABLE GSA CONTRACT IN SPACE

PROVIDED BELOW.

[ ] SMALL BUSINESS SET-ASIDE: WHEN CHECKED, SUPPLIERS ARE NOTIFIED THAT THIS RFQ IS SET-ASIDE FOR SMALL BUSINESS. QUOTES ARE BEING SOLICITED ONLY FROM SMALL BUSINESS CONCERNS AND PPPL INTENDS TO MAKE AWARD RESULTING FROM THIS RFQ TO A SMALL BUSINESS CONCERN. QUOTES RECEIVED FROM FIRMS THAT ARE NOT SMALL BUSINESS CONCERNS SHALL BE CONSIDERED NONRESPONSIVE AND WILL BE

REJECTED.

SMALL BUSINESS PROGRAM REPRESENTATIONS: BASED ON NORTH AMERICAN INDUSTRY CLASSIFICATION

SYSTEM (NAICS) CODE 811310 AND

RELATED SIZE STANDARD OF $8 MILLION , SUPPLIER REPRESENTS THAT IT IS (CHECK ALL THAT APPLY):

SMALL BUSINESS HUBZONE CERTIFIED SMALL BUSINESS LARGE BUSINESS

SMALL DISADVANTAGED BUSINESS VETERAN

OWNED SMALL BUSINESS NON-PROFIT ORGANIZATION WOMAN OWNED

SMALL BUSINESS 8A CERTIFIED SMALL BUSINESS FOREIGN

SUPPLIER

[ X ] WHEN CHECKED, A PPPL REPRESENTATIONS AND CERTIFICATIONS FORM IS PROVIDED WITH THIS RFQ.

QUOTERS ARE INSTRUCTED TO COMPLETE AND SUBMIT THAT FORM WITH THEIR QUOTE IN LIEU OF

COMPLETING THE ABOVE.

PRICE DISCOUNTS: PRINCETON UNIVERSITY IS AN ACCREDITED INSTITUTION OF HIGHER LEARNING IN THE STATE OF NEW JERSEY AND MANAGES AND OPERATES PPPL UNDER PRIME CONTRACT DE- AC02-31CH11466 WITH THE US DEPARTMENT OF ENERGY. BASED ON THIS DUAL STATUS, PPPL JUL

QUALIFY FOR ACADEMIC AND/OR FEDERAL GOVERNMENT PRICES/DISCOUNTS. SUPPLIER SHALL

QUOTE BASED ON THE MOST FAVORABLE DISCOUNT PROGRAM AVAILABLE TO PPPL. THE

UNDERSIGNED HEREBY CERTIFIES THAT THE QUOTED PRICES ARE NOT IN EXCESS OF PRICES

CHARGED TO ANY OTHER SIMILAR CUSTOMER FOR SAME OR SIMILAR

ITEMS/QUANTITIES.

SIGNED: ___________________________________________ DATE: ______________________

TYPE/PRINT NAME AND TITLE OF SIGNER: ______________________________________________________________

Location: Princeton Plasma Physics Laboratory Forrestal Campus “C” and “D” Sites Princeton, NJ 08543

Work Scope:

Offeror shall provide services in accordance with Statement of Work “Maintenance and Inspection of On-Site Fuel Storage and Dispensing Systems Rev 0, 15 MAY 2026 “and in accordance with the laboratory work schedule and performance requirements included therein. Offerors shall include fully loaded hourly rates for unscheduled and emergency maintenance

FIRM-FIXED Pricing: Semi-Annual maintenance shall include a lump sum price to service all equipment at 6-month intervals. The semi-annual service package shall include the cost of all required fuel filters.

TIME & MATERIAL Pricing: Emergency Maintenance shall be performed on a time and material basis

Offer shall provide fully loaded firm fixed priced (hourly rates) for emergency and unscheduled maintenance.

PERIOD OF PERFORMANCE

PPPL anticipate establishing the contract with Two (2) base years and three (3) one-year option periods.

WAGE DETERMINATION:

Wage Determination and/or Allowance as prescribed by the U.S. Department of Labor, will be incorporated into any subsequent award.

Current Wage Determination #2015-4193, Rev. 12 dated 05/20/2026, 23311 – Fuel Distribution Mechanic

SAFETY:

Safety is and always will be the first concern for PPPL personnel and visitors on-site.

INSTRUCTIONS FOR OFFERORS:

a. Princeton Plasma Physics Laboratory (PPPL) intends to issue a Firm Fixed-Price Term Agreement.

b. Offerors shall include (fully loaded) hourly rates for emergency and unscheduled maintenance

c. Offerors shall only include trip charges to cover after-hour emergency maintenance calls (after 4 PM

d. PPPL will evaluate the responses to this quotation and will award to the responsive, responsible offeror(s) whose quotation will be most advantageous to PPPL, price, schedule and all other factors considered.

e. Offeror(s) must clearly indicate any exceptions or clarifications to PPPL’s request for quotation, specification or drawings with submission of quotation.

f. Offeror(s) shall quote any maintenance parts and materials to be shipped F.O.B. destination to the subcontractor’s receiving facility

GENERAL PROVISIONS:

The following will be incorporated with the award

1. Part A - General Terms and Conditions for Commercial Items and Services, PPPL-PD-CTC; Rev.26; 02-

2. Part F – Time & Material or Labor Hour Subcontracts, PPPL-PD-F; Rev 10; 02-2024

3. Part S – Service Contract Act Labor Standards, PPPL-PD-S, Rev 8: 09-22

4. PPL-PD-T Provisions for Work Performed On The PPPL Site- Rev 3; Jun. 2020

5. Statement of Work, “Maintenance and Inspection of On-Site Fuel Storage Systems Project Dated; May

15, 2026

6. SCA Wage Determination 2015-2193, REV 32, 13 May 2026

1. Offeror(s) must submit the enclosed REPRESENTATIONS AND CERTIFICATIONS, with quotation.

All inquiries shall be directed to Jimmy Russell at (609) 243-3963.

1. Quotations must be received via Email, jimmy.russell@pppl.gov , BY 4:30 P.M., Thursday, July 2, 2026

ANY QUOTATIONS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL BE CONSIDERED

NON-RESPONSIVE AND GIVEN NO FURTHER CONSIDERATION.

ATTACHMENTS:

a. Part A - General Terms and Conditions for Commercial Items and Services, PPPL-PD-CTC; Rev.26;

02-2024

b. Part F – Time & Material or Labor Hour Subcontracts, PPPL-PD-F; Rev 10; 02-2024

c. Part S – Service Contract Act Labor Standards, PPPL-PD-S, Rev 8: 09-22

d. Part T - Provisions for Work Performed on the PPPL Site, PPPL-PD-T; Rev 5; 09-2022

e. Statement of Work,

f. SCA Wage Determination 2015-2193, REV 32, 13 May 2026

g. PPL- REPRESENTATIONS AND CERTIFICATIONS, 2025 mailto:jimmy.russell@pppl.gov%20